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Adjustments
The PPS retains 1 year of data to facilitate the automatic adjustment of 1 year of processing. The data reflected in IRIS is updated when one of the following retroactive adjustments is processed: (1) personnel action; (2) corrected T&As; or (3) NFC-initiated adjustment as a result of retroactive law, regulation, or policy being enacted. When these adjustments process, the payment is revalidated (e.g., a debit and credit are initiated which recomputes the original payment(s), computes the correct payment(s), and pays or collects the difference). These transactions must be effective no more than 1year prior to the processing pay period for an automatic adjustment to be successful.
When a late payroll document is processed, in most cases, the system will not revalidate payment for the retroactive period; it will only apply the document in the pay period in which it is processed. In those cases, an Agency request through SPPS Web or Form AD-343, Payroll Action Request, must be submitted to NFC for the retroactive period.
Any adjustment over 1 year requires manual intervention. Although manual intervention may be required to process an adjustment, the database is updated to reflect the adjustment processing, as appropriate. For example, an adjustment involving backpay due beyond 1 year requires the Agency to submit a request through SPPS Web or fax an AD-343 for processing the adjustment manually. NFC abstracts pertinent data from the SPPS Web request or AD-343, computes the payment, and processes the necessary documentation in the system so that payment can be updated for tax and tracking purposes.
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