EmpowHR: Section 8 - ESS

Job Classification Request

The Job Classification component allows the user to request the reclassification of an existing position. An employee can request their position to be reclassified or a manager can initiate a reclassification of a subordinate’s position. This section provides the steps to request a job reclassification.

To Add or Update an Existing Job Classification Request:

1. Select the Employee Self Service menu group.
2. Select the Tasks menu.
3. Select the Job Classification Request component. The Classification Request page - Find an Existing Value tab is displayed.

   

4. Complete the fields as follows:

   Field	Description/Instruction
   Job Requisition	Enter the job requisition number or select data by clicking the search icon.
   Requisition Status	Enter the applicable status or select data by clicking the search icon.
   Department	Enter the Department code or select data by clicking the down arrow.
   Position Number	Enter the position number or select data by clicking the search icon.

5. Click Search. The Job Classification Request page is displayed.

   OR

   Click Clear to clear the entry.

   OR

   Select the Add a New Value tab. The Classification Request page - Add a New Value tab is displayed.

   

6. Complete the field as follows:

   Field	Description/Instruction
   Job Requisition	Enter the number of the job requisition to be added.

7. Click Add. The Job Classification Request page is displayed.

   

8. Complete the fields as follows:

   Note: Some of the fields on this page are populated from other pages and cannot be modified.

   Field	Description/Instruction
   Job Requisition	Populated.
   Date Entered	Populated with the system date or the current date and cannot be changed.
   Req Status	Populated.
   Select a Classification Action	Defaults to Update and cannot be changed.
   New Position Classification	Description/Instruction
   New Position on Approved Org Chart?	Select the applicable value from the drop-down list.
   Job Code	Populated based on the position number selected.
   No ASPD?	Check this box if the job being classified is not an Agency Standard Position Description (ASPD).
   Create an Additional Identical	Check this box to create an additional job classification identical to the one currently being created.
   Department	Enter the applicable Department code or search for a code by clicking the search icon.
   Division	Populated.
   Branch	Populated.
   Section	Populated.
   Location Code	Enter the applicable location code or search for a code by clicking the search icon. The literal is displayed to the right of the field.
   Current Duties	Enter the current duties of the job being classified.
   Proposed Changes	Enter the proposed changes for the position being classified.
   Select one or more reasons for changes to ASPD	Instruction
   Reason for Change	Select the applicable reason for changing the job to ASPD from the drop-down list.

   

   Field	Description/Instruction
   Additional Identical
   Select Position to Copy	Enter the position number of the position to copy. The name of the position is displayed to the right of the number.
   Department	Populated with the Department code.
   Pay Plan/Occ Series/Grade	Populated with the pay plan, occupational series, and grade.
   Job Code	Populated with the job code.
   Current Duties	Populated with the current duties of the position.

   

   Field	Description/Instruction
   Update/Re-Describe Classification	Description/Instruction
   Empl ID	Populated with the user's employee identification (Empl ID) number. The name is displayed to the right of the number.
   Position Number	Populated with the user's position number. The position name is displayed to the right of the number.
   Department	Populated with the Department code.
   Last Promotion Date	Populated with the last promotion date, if applicable.
   Position Audit Decision Date	Populated with the audit decision, if applicable.
   Pay Plan/Occ Series/Grade	Populated with the pay plan, occupational series, and grade.
   Position Entry Date	Populated with the date that the employee entered the position.
   Job Code	Populated with the job code of the job being classified.
   Proposed Title	Enter the proposed title of the job.
   Current Duties	Enter the current duties of the job.
   Proposed Changes	Enter the proposed changes to the job duties.

   

   Field	Description/Instruction
   Recertify Classification	Description/Instruction
   Position Number	Populated with the user's position number. The position name is displayed to the right of the number.
   Department	Populated with the Department code.
   Pay Plan/Occ Series/Grade	Populated with the pay plan, occupational series, and grade.
   Job Code	Populated with the job code of the job being classified.
   Duties	Enter the duties of the job.
   Proposed Changes	Enter the proposed changes to the job duties.

   

   Field	Description/Instruction
   Justification	Enter the justification for the change.
   Supervisory Certification	Check this box after the request has been certified by the supervisor.

9. Click Submit. The request is entered into the workflow for approval and processing. Your Position Request Has Been Entered Into Workflow (99999999,999) is displayed.
10. Click OK. The Job Requisition and the Requisition Status have changed. The approver (the Manager of the request’s Initiator) will receive an email, and the job requisition will become a workflow item on their worklist.

    Note: You can click Print PD to print a copy of the job description.