EmpowHR: Section 15 - Person Model

Badge/Clearance Access Summary

This component displays a summary of all the details regarding badge, security clearance, and email address for a person.

To Display Badge, Security Clearance, and the Email Address for a Person:

1. On the EmpowHR Main Menu page, select the Workforce Administration menu group.
2. Select the Personal Information menu.
3. Select the Badge/Clearance Access Summary component. The Badge/Clearance Access Summary page - Find an Existing Value tab is displayed.

   

4. Complete the fields as follows:

   Field	Description/Instruction
   Empl ID	Enter the beginning specific character or characters of the employee ID. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
   Name	Enter the beginning specific character or characters of the employee's first name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's first name.
   Last Name	Enter the beginning specific character or characters of the employee's last name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's last name.
   Second Name	Enter the beginning specific character or characters of the employee's second name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's second name.
   Alternate Character Name	Enter the beginning specific character or characters of the employee's nickname. OR Click the down arrow for additional options to narrow results. OR Enter the employee's nickname.
   Middle Name	Enter the beginning specific character or characters of the employee's middle name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's middle name.
   Case Sensitive	Check this box if applicable.

5. Click Search to search for the values entered.

   OR

   Click Clear to clear all entries.

6. Select the applicable value from the search results. The Badge/Clearance Access Summary page - Badge History tab is displayed.

   

   The following fields are displayed:

   Field	Description
   ID	Populated with the system-generated ID.
   Access History Details	Description
   Badge Type	Populated with the type of badge assigned to the employee.
   Effective Date	Populated with date the badge was issued.
   Status	Populated with the status of the badge.
   Badge Number	Populated with the employee’s badge number.
   Expiration Date	Populated with the expiration date of the employee’s badge.

7. Select the Clearance History tab. The Badge/Clearance Access Summary page - Clearance History tab is displayed.

   

   The following fields are displayed:

   Field	Description
   ID	Populated with the system-generated ID.
   Access History Details	Description
   Clearance Type	Populated with the type of security clearance assigned to the employee.
   Effective Date	Populated with the date the security access was granted.
   Status	Populated with the status of the employee’s access.
   Clearance Nbr	Populated with the employee’s clearance number.
   Expiration Date	Populated with the expiration date of the employee’s security access.
   Sponsor	Populated with the name of the employee’s sponsor.

8. Select the Email History tab. The Badge/Clearance Access Summary page - Email History tab is displayed.

   

   The following fields are displayed:

   Field	Description
   ID	Populated with the system-generated ID.
   Access History Details	Description
   Email Type	Populated with the type of email address of the employee.
   Email Address	Populated with the email address of the employee.

   At this point, the following options are available:

   Step	Description
   Click Save	Saves the new data entered.
   Click Return to Search	Returns the user to the applicable page to search for another record.
   Click Previous in List	Returns to the previous person in the list.
   Click Next in List	Advances to the next person in the list.
   Click Notify	Notifies the next individual in the workflow.