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Replacement Instructions
Employees should report non-receipt of a check to the Agency personnel office if they did not receive their check by Monday after Thursday (payday) or EFT payment by Tuesday (pay week). The Agency must determine if the check has been issued and sent to the correct mailing address by checking the Information/Research Inquiry System (IRIS) IR124, Address/Check Information; IRIS IR524, PERHIS Address/Check Information; and/or the Payroll/Personnel Inquiry System (PINQ) Program PQ032, Payroll Listing.
The employee must complete and sign Form AD-663, Request for Issuance of Replacement Check. The Agency certifies that the information on the AD-663 is correct and maintains this form at the Agency location.
Treasury is notified by NFC and a stop payment is placed on the original check. If the check was cashed, an FMS-3858, Claim Documents, and an FMS-1133, Claim Against the United States for the Proceeds of a Government Check, are forwarded from the U.S. Treasury to NFC with a copy of the cashed check. The forms and check are forwarded to the employing Agency and given to the employee. The employee reviews the signature on the check and if he/she did not sign the check, did not give someone else permission to cash the check, or did not benefit in any way from the check, he/she completes the FMS-1133 and returns it to the employing Agency. The completed forms and the copy of the canceled check is returned to NFC to be analyzed and updated to DOTS. NFC forwards the documents to the Division of Check Claims at Treasury. When the funds are recovered, they are credited to the Agency’s account.
The employee must negotiate only the replacement check. The original check, if received, must be returned by certified or registered mail to the following address with an explanation for the return:
Kansas City Financial Center
4241 NE 34th Street
Kansas City, Missouri 64117
Attn: Anthony Barnes
If the employee inadvertently negotiates both checks, he/she becomes liable for the return of the proceeds of the second check plus any interest and penalties that accrue before the amount is repaid.
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