CLER for NFC

Adding a Personnel Office Contact Record

The Add function allows users to add personnel office contact records.

To Add a Personnel Office Contact Record:

1. Select the Payroll Office tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Contacts option. The Contacts Main Page is displayed with the Payroll Office Contacts and Personnel Office Contacts options.

   

3. Select the Personnel Office Contacts option. The Personnel Office Contacts Page is displayed.

   

4. Click Add the Personnel Office Contacts Add page is displayed.

   

5. Complete the fields as follows:

   Field	Instruction/Description
   Payroll Office ID*	Required Select the payroll office identification number from the drop-down menu.
   Personnel Office ID*	Required, alphanumeric, 4 positions Enter the personnel office identification number.
   Type*	Required Select either General for an administrative contact or Technical for a technical contact from the drop-down menu. The Type code indicates whether the payroll office contact is an administrative contact or a technical contact.
   Role	Optional, alphanumeric, 40 positions maximum Enter the title, position, etc., of the personnel office contact.
   Name	Optional, alphanumeric, 30 positions maximum Enter the name of the personnel office contact.
   Address Line 1	Optional, alphanumeric, 40 positions maximum Enter the first line of the personnel office contact’s street or post office box address.
   Address Line 2	Optional, alphanumeric, 40 positions maximum Enter the second line of the personnel office contact’s street or post office box address.
   Address Line 3	Optional, alphanumeric, 40 positions maximum Enter the third line of the personnel office contact’s street or post office box address.
   City	Optional, alphanumeric, 25 positions maximum Enter the name of the personnel office contact's city. Note: If the address is an overseas military address, enter FPO for fleet post office or APO for army post office in lieu of city.
   State	Optional Select the personnel office contact’s State, U.S. territory, or overseas military abbreviation from the drop-down menu. For a list and descriptions of State, U.S. territory, and overseas military abbreviations, see State, U.S. Territory, and Overseas Military Abbreviations Table.
   Zip	Optional, alphanumeric, 11 positions maximum Enter the personnel office contact’s ZIP Code.
   Foreign Country	Optional Select the personnel office contact’s country code from the drop-down menu. For a list and descriptions of country codes, see Country Codes Table.
   Phone Number	Optional, alphanumeric, 25 positions maximum Enter the personnel office contact's telephone number.
   Fax Number	Optional, alphanumeric, 25 positions maximum Enter the personnel office contact’s fax number.
   Email Address	Optional, alphanumeric, 60 positions maximum Enter the personnel office contact's email address.
   Remarks	Optional, alphanumeric, 80 positions maximum Enter remarks about this record.

6. Click Add Record. If no errors occur, a pop up message is displayed to confirm the record has been added.
7. Click OK to close the pop up.

   Note: To add another record, click Cancel to refresh the Personnel Office Contacts Add page and complete the fields for the new record.