webTA 5.0 Employee

Default Schedules

Default schedules may be used for employees who use the same hours and accounting each pay period. Default schedules do not include features available in advanced schedules, such as regular days off, temporary schedules, additional pay period options, and a supervisor approval process. The default schedule is displayed on the Schedule tab of the employee's timesheet. If Pay from Schedule is selected in the Retain Data Type field on the Timesheet Detail page, the TC transaction codes and accounting codes are displayed on the timesheet. Employees add and maintain their default schedule, but timekeepers are allowed to add for their employees, if necessary.

Note: If the employee’s actual work entries differ from the schedule entries, the employee may edit the timesheet.

To Add a Default Schedule:

1. Select Default Schedule link from the Time section on the Employee Main Menu page. The Default Schedule page is displayed.

   

2. Select the + (plus sign) in the Work Time Total row of the Work Time section. The Transaction field is populated with the first transaction in the drop-down list and the Account field is populated with Select Account.
3. Select the transaction code link to change the TC. The Select Work Time Transaction popup appears.

   

4. Select the applicable TC from the drop-down list.
5. Select the Select Work Time Transaction button to save the TC and return to the Default Schedule page.

   

6. Select the Select Account link. The Accounting popup appears.

   

7. Select the Select button for the applicable accounting code. The accounting code is populated in the Account field.

   

8. Enter your scheduled work hours in the applicable daily fields.

   Note: Select the + sign to add a new row for additional TCs and/or to add an additional accounting code to the same TC.

9. Select the Save button. A confirmation message is displayed. If Pay From Schedule is specified on the Timesheet details page, the default schedule populates to new timesheets.

   Note: If a timesheet has already been created for the pay period, you must delete the timesheet and reopen it in order for the timesheet to be populated with the default schedule.

   

   At this point, the following options are available:

   Step	Description
   Select the Validate button	Validates the timesheet
   Select the Delete Timesheet button	Deletes the timesheet
   Select the Remove All Entries button	Removes all timesheet entries
   Select the Cancel button	Returns you to the previous page
   Select the Employee tab	Returns you to the Employee Main Menu page
   Select Log Out	Logs you out of webTA