- Select the Accounts button on the Timekeeper Main Menu page. The Active Accounts page is displayed listing available accounting codes and their descriptions.
Note: This list defaults to the first employee in an alphabetical list of employees assigned to the Timekeeper.
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- Select the appropriate employee from the drop-down list of employees. The Active Accounts page for the selected employee is displayed.
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- Select the Get Account button. The Search for Account page is displayed.
Note: The contents of the Search for Account page displayed may differ depending on Agency requirements.
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- Complete the fields as follows:
Field
|
Instruction
|
Fiscal Year
|
Enter the fiscal year.
|
Program Code
|
Enter the program code.
|
Function
|
Enter the function code.
|
Description
|
Enter the description.
|
Note: Entering a partial accounting code or description will return any accounts whose account numbers or descriptions contain the information entered. Leaving boxes empty will return a list of all the accounts available to you.
- Select the Find Account button. The Browse for Account page is displayed with accounts matching the search criteria.
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- Select the Add button adjacent to the accounting code to add for the employee's use. The accounting code is now displayed as listed.
Note: If there is no description listed, you may add one before selecting the Add button.
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- Select the Return button. The Active Accounts page is displayed with the new account listed.
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- Select the Return button to return to the Timekeeper Main Menu page.