Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

System Interface

SPPS Special Payroll Processing System interfaces with other systems as follows:

Document Tracking System (DOTSE).

DOTSE Document Tracking System External records and tracks manual payments for Quick Service Requests (QSR) and the compensation to the beneficiary or beneficiaries of a deceased employee. DOTSE Document Tracking System External is used to (1) enter written inquiries, particularly those prepared on Form AD-354, Request for Information, (2) view the status of all inquiries (e.g., telephone and written) received at NFC National Finance Center, (3) enter and process recertified payments, (4) enter Form AD-343, Payroll Action Request, and (5) view the status of all manual payments received at NFC National Finance Center.

Administrative Billings and Collections System (ABCO)

ABCO Administrative Billings and Collections System accepts accounts receivable and collection data for administrative billings which are monitored until collected through an automated system. Debts for a separated, indebted employee and a deceased employee recorded in ABCO Administrative Billings and Collections System are displayed in SPPS Special Payroll Processing System and are used to determine final payments. Debts for separated employees that are unable to be collected from the employee's final payment are sent to ABCO Administrative Billings and Collections System to generate a receivable.

Payroll Processing System (PAYE)

PAYE Payroll Computation System computes gross pay, makes applicable deductions, develops the net amount due, and prepares data for subsequent issuance of a salary payment by the Department of the Treasury (Treasury). PAYE Payroll Computation System also creates accounting records and feeds SPPS Special Payroll Processing System payroll information for deceased and separated employees. PAYE Payroll Computation System processes on the first Thursday and Friday of each pay period.

Payroll/Personnel Edit System (PINE)

PINE Personnel Input and Edit System edits personnel actions and payroll documents entered through EmpowHR; the Entry Processing, Inquiry, and Correction System (EPIC Web Web-based Entry, Processing, Inquiry, and Correction System); and the Front-End System Interface (FESI), before they are applied to the payroll/personnel database.

Statistical Tabulation Analysis Tables System (STAT)

STAT Statistical Tabulation Analysis Tables System collects statistics of automatic data processing (ADP) online activity and replaces Cost and Productivity Analysis System (CPAS) statistics. Data for Agency billing is posted through STAT Statistical Tabulation Analysis Tables System.

Miscellaneous Income System (MINC)

MINC Miscellaneous Payments System records payments for vendors and contractors subject to Internal Revenue Service (IRS) reporting. Payments to a deceased employee's heir(s) are processed through MINC Miscellaneous Payments System.

Management Account Structure Codes System (MASC)

MASC Management Account Structure Codes System provides direct access to tables which contain pertinent information for various application programs. MASC Management Account Structure Codes System also builds and maintains an accounting class code master file and alpha description master file codes. Accounting data entered in SPPS Special Payroll Processing System is validated by MASC Management Account Structure Codes System.

Central Accounting System (CAS)

CAS Central Accounting System produces a complete range of financial management reports for Federal Agency use. CAS Central Accounting System reports provide timely and comprehensive information that is used to control budget and operating plans, obligations, accrued expenditures, disbursements, and accomplishments. Suspense accounts established by the Payroll Accounting System (PACS) and SPPS Special Payroll Processing System are balanced through CAS Central Accounting System.

Financial Management Modernization Initiative (FMMI)

FMMI Financial Management Modernization Initiative is a fully integrated financial package that is designed to meet stringent budget and funds control needs, as well as complex multi-fund accounting and reporting needs. FMMI Financial Management Modernization Initiative integrates a wide range of accounting-related functions to support a comprehensive financial system. SPPS Special Payroll Processing System transactions are processed in FMMI Financial Management Modernization Initiative via PACS Payroll Accounting System.

Time and Attendance Validation System (TIME)

TIME Time and Attendance Validation System reads, collects, edits, and validates Time and Attendance (T&A) data transmitted to the payroll office. TIME Time and Attendance Validation System updates the payroll/personnel database establishing the hours and type of pay for which the employee is paid. TIME Time and Attendance Validation System processes live and corrected T&A Time and Attendance reports for deceased and indebted, separated employees.

Table Management System (TMGT)

TMGT Table Management System contains valid values and descriptions for certain fields. These fields in SPPS Special Payroll Processing System are validated against TMGT Table Management System. When edits occur, users can verify the data against the valid data stored in TMGT Table Management System.

W-2 System

W-2 System takes information from payroll and performs edits to ensure that taxable wages and tax percentages are correct; prints W-2, Wage and Tax Statement, and related reports; and mails completed reports. SPPS Special Payroll Processing System creates data pertaining to Old Age Survivors and Disability Insurance (OASDI) and Hospital Insurance Tax (HIT) that adjusts the deceased employee's wages for current tax year, and adjusts wages and taxes for indebted employees if the payment is not made in the year the employee separates.