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Finding Accounting Codes

Find Account allows Agency Accounting Administrators to add accounting codes to Paycheck8, as well as edit the end date of existing accounting codes.

To Add an Accounting Code to Paycheck8:

  1. Select Account Management from the Administration menu on the Paycheck8 main menu page. The Account Management page is displayed.

    Account Management Page

  2. Select Find Account. The Find Account page is displayed.

    Find Account Page

  3. Click Add. The Account Information page is displayed.

    Note: The accounting code cannot be over 27 characters, including the appropriation code and account number fields.

    Account Information Page

  4. Complete fields as follows:

    Field

    Instruction

    Appropriation Code

    Optional

    Enter the appropriation code.

    Account Number

    Enter the account number.

    Fiscal Year

    Enter the four-digit fiscal year.

    Begin Date

    Select or enter the beginning effective date.

    End Date

    Select or enter the ending date.

    ACCOUNTNUMBER

    Enter the account number.

  5. Click Save. The Find Account page is displayed with accounting added.

    Find Account Page

To Edit an End Date for an Accounting Code in Paycheck8:

  1. Select Account Management from the Administration menu on the Paycheck8 main menu page. The Account Management page is displayed.

    Account Management Page

  2. Select Find Account. The Find Account page is displayed.

    Find Account Page

  3. Enter the accounting code to edit in the Display field.
  4. Click Filter. The accounting codes are displayed.
  5. Click View. The Edit Account page is displayed.

    Edit Account Page

  6. Enter the new date in the End Date field.

    Edit Account Page

  7. Click Save. The Find Account page is displayed with the new end date.

    Edit Account Page - Updated

See Also

Account Management

Assigning Accounting Codes