Paycheck8

Establishing Default Hours

Established Hours allows users the ability to establish a standard two-week pay period, which can be copied onto future T&A Time and Attendances.

To use this feature, for each day you must indicate the Week, Day, Accounting, TC transaction code, Start, Stop, and, if applicable, a Prefix, Suffix, and/or Descriptor.

Note: If your work day includes a break, enter two lines of time to record each set of hours.

To Create Established Hours:

1. Select Established Hours from the Profile Information menu on the Paycheck8 main menu page. The Established Hours (Regularly Scheduled Administrative Work Week) page is displayed.

   

2. Complete the fields as follows:

   Field	Instruction
   Week	Select the applicable week from the drop-down list.
   Day	Select the beginning day of your work week from the drop-down list.
   Prefix	Select a transaction code prefix from the drop-down list, if applicable.
   Suffix	Select a transaction code suffix from the drop-down list, if applicable.
   Desc	Select a transaction code descriptor from the drop-down list, if applicable.
   Accounting	Select the required accounting code from the drop-down list.
   TC transaction code	Select the applicable transaction code from the drop-down list.
   Start	Enter the four-digit start time. The start time can range from 0000 to 2345 and must be at least 15 minutes prior to the associated stop time. Time must be entered in a minimum of quarter hours; the last two positions must be 00, 15, 30, or 45.
   Stop	Enter the four-digit stop time. The stop time can range from 0000 to 2345 and must be at least 15 minutes after the associated start time. Time must be entered in a minimum of quarter hours; the last two positions must be 00, 15, 30, or 45.

3. Click Add. The first line of time entered is displayed.

   

   Note: Click Edit to edit the information or click Delete to delete the line added.

4. Repeat Steps 2 and 3 above until the first day is complete.
5. Click Copy to copy only the specific line to other defined days of the week within the pay period.

   OR

   Click Copy Day to copy established hours to other defined days of the week within the pay period.

   

6. Check the boxes for the specific days to copy the established hours.

   

7. Click Copy. The Established Hours page displays the hours copied.

   

8. Review the table to ensure the hours established are correct.

   Note: To edit specific lines of time, click the applicable button. Click Clear All Hours to clear all Established Hours.