Paycheck8

Requesting Premium Pay

Request Premium Pay allows users to add a new premium pay request and to edit and/or delete pending and approved premium pay requests.

To Add a Premium Pay Request:

1. Select Request Premium Pay from the Other Information menu on the Paycheck8 main menu page. The Premium Pay Request Display page is displayed and lists current and future pay period premium pay requests.

   

2. Click Add. The Enter Premium Pay Request page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Prefix	Select the transaction code prefix from the drop-down list, if applicable.
   Suffix	Select the transaction code suffix from the drop-down list, if applicable.
   Desc	Select the transaction code descriptor from the drop-down list, if applicable.
   TC transaction code	Select the applicable premium pay transaction code from the drop-down list.
   Start	Enter the four-digit start time. The start time can range from 0000 to 2345 and must be at least 15 minutes prior to the associated stop time. Time must be entered in a minimum of quarter hours. The last two positions must be 00, 15, 30, or 45.
   Stop	Enter the four-digit stop time. The stop time can range from 0015 to 2400 and must be at least 15 minutes after the associated start time. Time must be entered in a minimum of quarter hours. The last two positions must be 00, 15, 30, or 45.
   Start Date	Select the start date of the leave request from the calendar or enter the date.
   Stop Date	Select the stop date of the leave request from the calendar or enter the date.

4. Click Load Accounts. The valid accounting codes are loaded onto the Enter Premium Pay Request page, and the Include and Remarks fields are displayed.

   

5. Complete the remaining fields as follows:

   Field	Instruction
   Accounting	Select the applicable accounting code from the drop-down list.
   Include	Uncheck any days to exclude from the premium pay request.
   Remarks	Enter any remarks for the supervisor regarding request.

6. Click Add. A summary of the premium pay request is displayed in a draft status for verification.

   Note: Click Add request to add additional premium pay requests before submitting.

   

7. Click Submit. The premium pay request is submitted to the supervisor to approve or decline and displays on the Premium Pay Request Display page in a a pending status.

   

To Edit a Premium Pay Request for Current or Future Pay Periods:

1. Select Request Premium Pay from the Other Information menu on the Paycheck8 main menu page. The Premium Pay Request Display page is displayed and lists current and future pay period premium pay requests.

   

   Note: You cannot edit an approved premium pay request. You must delete the request and reenter it correctly.

2. Click Edit next to the applicable premium pay request. The Enter Premium Pay Request page is displayed.

   

3. Click Edit. The Start and Stop fields are now active and can be edited.

   

4. Make applicable changes.
5. Click Update. The premium pay request edited and shown in a draft status.

   

6. Click Submit. The premium pay request is submitted to the supervisor to approve or decline and displays on the Premium Pay Request Display page in a pending status.

   

To Edit a Pending Premium Pay Request from a Previous Pay Period:

1. Select Request Premium Pay from the Other Information menu on the Paycheck8 main menu page. The Premium Pay Request Display page is displayed and lists current and future premium pay requests.

   

2. Click Search Premium Pay Requests from the Premium Pay Request Display page. The Premium Pay Request Search page is displayed and includes premium pay requests for 30 days prior.

   

3. Complete the fields as follows:

   Note: Complete these fields if the leave request is prior to the last 30 days and is not listed.

   Field	Instruction
   Start Date	Select the start date of the premium pay request search from the calendar or enter the date.
   Stop Date	Select the stop date of the premium pay request search from the calendar or enter the date.

4. Click Search. The premium pay requests for the date range is displayed.

   

5. Click Edit next to applicable premium pay request. The request summary is displayed.

   

6. Click Edit. The Start and Stop fields are now active and can be edited.

   

7. Make applicable changes.
8. Click Update. The Premium Pay Request is changed and displays in a draft status.

   

9. Click Submit. The premium pay request is submitted to the supervisor to approve or decline and displays on the Premium Pay Request Search page in a pending status.

   

To Delete a Previous Pay Period Premium Pay Request:

Note: The only action for an approved or declined premium pay request is delete. The premium pay request will not be deleted off of the T&A Time and Attendance or the database, but only marked in a deleted status.

1. Select Request Premium Pay from the Other Information menu on the Paycheck8 main menu page. The Premium Pay Request Display page is displayed and lists current and future pay period premium pay requests.

   

2. Click Search Premium Pay Requests. The Premium Pay Request Search page is displayed and includes premium pay requests for 30 days prior.

   

3. Complete the fields as follows:

   Note: Complete these fields if the leave request is prior to the last 30 days and is not listed.

   Field	Instruction
   Start Date	Select the start date of the search from the calendar or enter the date.
   Stop Date	Select the stop date of the search from the calendar or enter the date.

4. Click Search. Premium Pay Requests for the date range are displayed.

   

5. Click Edit next to the applicable premium pay request. The Enter Premium Pay Request page is displayed showing the premium pay request summary.

   

6. Click Delete. The premium pay request will not be deleted off of the T&A or database, but only marked in a deleted status.

   

7. Click Return to Premium Pay Request page to return to the Premium Pay Request Search page to verify the deletion.