Paycheck8

Requesting Leave

Request Leave allows users to add a new leave request and to edit and/or delete pending and approved leave requests.

To Add a Leave Request:

1. Select Request Leave from the Other Information menu on the Paycheck8 main menu page. The Leave Request Display page is displayed and lists current and future pay period leave requests.

   

2. Click Add. The Enter Leave Request page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Prefix	Select the transaction code prefix from the drop-down list, if applicable.
   Suffix	Select the transaction code suffix from the drop-down list, if applicable.
   Desc	Select the transaction code descriptor from the drop-down list, if applicable.
   TC transaction code	Select the leave transaction code from the drop-down list.
   Start	Enter the four-digit start time. The start time can range from 0000 to 2345 and must be at least 15 minutes prior to the associated stop time. Time must be entered in a minimum of quarter hours. The last two positions must be 00, 15, 30, or 45.
   Stop	Enter the four-digit stop time. The stop time can range from 0015 to 2400 and must be at least 15 minutes after the associated start time. Time must be entered in a minimum of quarter hours. The last two positions must be 00, 15, 30, or 45.
   Reason	Select the reason for the sick leave request from the drop-down list. Note: This field is only visible for sick leave.
   Start Date	Select the start date for the leave request from the calendar or enter the date.
   Stop Date	Select the stop date for the leave request from the calendar or enter the date.

4. Click Load Accounts. The valid accounting codes are loaded onto the Enter Leave Request page, and the Include and Remarks fields are displayed.

   

5. Complete the remaining fields as follows:

   Field	Instruction
   Accounting	Select the applicable accounting code from the drop-down list.
   Include	Uncheck any days to exclude from the leave request.
   Remarks	Enter any remarks for the supervisor regarding request.

6. Click Add. A summary of the leave request is displayed in a draft status for verification.

   Note: Click Add request to add additional leave requests before submitting.

   

7. Click Submit. The leave request is submitted to the supervisor to approve or decline and displays in a pending status.

   

To Edit a Leave Request for Current or Future Pay Periods:

1. Select Request Leave from the Other Information menu on the Paycheck8 main menu page. The Leave Request Display page is displayed and lists current and future pay period leave requests.

   

   Note: You cannot edit an approved leave request. You must delete the request and reenter it correctly.

2. Click Edit next to the pending leave request. The Enter Leave Request page is displayed.

   

3. Click Edit. The Start and Stop fields are now active and can be edited.

   

4. Make applicable changes.
5. Click Update. The leave request is changed and displays in a draft status.

   

6. Click Submit. The leave request is submitted to the supervisor to approve or decline and displays on the Leave Request Display page in a pending status.

   

To Edit a Pending Leave Request from a Previous Pay Period:

1. Select Request Leave from the Other Information menu on the Paycheck8 main menu page. The Leave Request Display page is displayed and lists current and future pay period leave requests.

   

2. Click Search Leave Requests from the Leave Request Display page. The Leave Request Search page is displayed and includes leave requests for 30 days prior.

   

3. Complete the fields as follows:

   Note: Complete these fields if the leave request is prior to the last 30 days and is not listed.

   Field	Instruction
   Start Date	Select the start date of the search from the calendar or enter the date.
   Stop Date	Select the stop date of the search from the calendar or enter the date.

4. Click Search. Leave requests for the date range are displayed.

   

5. Click Edit next to the applicable leave request. The Enter Leave Request page is displayed showing the leave request summary.

   

6. Click Edit. The Start and Stop fields are now active and can be edited.

   

7. Make applicable changes.
8. Click Update. The leave request is changed and displays in a draft status.

   

9. Click Submit. The leave request is submitted to the supervisor and the Leave Request Search page is displayed showing the edited leave request in a pending status.

   

To Delete a Previous Pay Period Leave Request:

Note: The only action for an approved or declined leave request is delete. The leave request will not be deleted off of the T&A Time and Attendance or the database, but only marked in a deleted status.

1. Select Request Leave from the Other Information menu on the Paycheck8 main menu page. The Leave Request Display page is displayed and lists current and future pay period leave requests.

   

2. Click Search Leave Requests from the Leave Request Display page. The Leave Request Search page is displayed and includes leave requests for 30 days prior.

   

3. Complete the fields as follows:

   Note: Complete these fields if the leave request is prior to the last 30 days and is not listed.

   Field	Instruction
   Start Date	Select the start date of the search from the calendar or enter the date.
   Stop Date	Select the stop date of the search from the calendar or enter the date.

4. Click Search. Leave requests for the date range are displayed.

   

5. Click Edit next to applicable leave request. The Enter Leave Request page is displayed showing the leave request summary.

   

6. Click Delete. The leave request will not be deleted off of the T&A or database, but only marked in a deleted status.

   

7. Click Return to Leave Request page to verify the deletion.