Greenbook

Agencies pay costs for Agency programs via Greenbook assessments.

To use the Greenbook tab in FUND:

1. On the FUND Main Menu page, select the Greenbook tab. The FUND Main Menu page - Greenbook tab is displayed.

   

2. Under FY XXXX Programs List for XX, select the applicable Agency Program. The Greenbook tab (with an Agency Program selected) is displayed.

   Note: If you only have access to one program, the FY XXXX for Programs List for XX defaults to that one program.

   

3. Click the magnifying glass to the right of the applicable record. The Greenbook tab - Detail Records for X page is displayed.

   

4. Complete the fields as follows:

   Field	Description/Instruction
   Document Type	Enter PO (Purchase Order) for the document type.
   Document Number	Enter the 11-position document number used for accounting purposes.
   Line	System generated with the next sequential line number.
   Amount	Enter the amount, in dollars and cents, to be charged to a specific document number.
   Percent	System generated with the applicable percentage based upon the dollar amount entered in the Amount field.
   Total	System generated with the total of the amounts in the Amount column.
   Amount Remaining	System generated with the Initial Amount (from the previous page) minus the Total. If the amount is negative, it is displayed in parenthesis ( ).

5. Click Save Agency Info. The line is saved, and the information on that line is moved to the bottom of the page in sequential order beneath the last line previously entered.