EmpowHR: Section 9 - MSS AWE

Filling a New Position

The Fill a New Position process enables managers to request a classification and complete recruit and fill information for a new position based on an existing job code. Once the request is complete and all approvals are obtained, the position will automatically be created in the EmpowHR Position Management module.

Note: When requesting a new position, a supporting Job Code must already exist. The manager is only requesting the creation of a new position with an existing job code.

To Fill a New Position:

1. Select the Manager Self Service menu group.
2. Select the Tasks menu.
3. Select the Fill a Position component. The Fill a Position page - Add a New Value tab is displayed.

   

4. Complete the field as follows:

   Field	Instruction
   Job Requisition	Enter the applicable number of the position to be filled.

5. Click Add. The Fill a Position page is displayed.

   

6. Complete the fields as follows:

   Field	Description/Instruction
   Job Requisition	Populated with a unique identifier for this request. This number is generated when the request is submitted. This identifier will follow the request through the approval process.
   Date Entered	Populated with the current date and reflects the date the request was created.
   Req Status	Populated with the current status of the request.
   Proposed Effective Date	Enter the date the new position is to be effective or select a date by clicking the calendar icon.
   Select a Position Action	Select New from the drop-down list to fill a new position.

   The New Position Classification section is displayed.

   

7. Complete the New Position on Approved Org Chart? field as follows:

   New Position Classification	Instruction
   New Position on Approved Org Chart?	Select whether or not the new position is on an approved organizational chart. By selecting Yes, the Job Code/Title, No ASPD?, and Create an Additional Identical fields are displayed. Note: The new position must be on an approved organizational chart to continue.

   The next fields in the New Position Classification section are displayed.

   

8. Complete the additional fields as applicable:

   Field	Instruction
   Job Code/Title	Enter the job code or select a code by clicking the search icon. After entering or selecting a job code, new fields are displayed. Note: If the Create an Additional Identical field is checked, this field is not required to be completed.
   No ASPD?	Check this box to affirm that no ASPD is available.
   Create an Additional Identical	Check this box if this position is going to be created from an existing position. If this box is checked, the manager will be required to enter the position number of the position that the new position will be created from, but will not be required to enter the Job Code, Department, or Location.

   If the Job Code/Title field is completed, the remaining fields in the New Position Classification section, the Position Type section, the Outreach section, the Benefits section, the Justification section, and the Supervisory Certification fields are displayed.

9. Complete the additional fields as applicable:

   

   

   

   Field		Description/Instruction
   Department		Enter the Department or select a Department by clicking the search icon. The description of the Department entered or selected appears to the right of the field.
   Division		Populated based on the Department entered or selected.
   Branch		Populated based on the Department entered or selected.
   Section		Populated based on the Department entered or selected.
   Location Code		Enter the location code or select a code by clicking the search icon. The description of the location code entered or selected appears to the right of the field.
   Current Duties		Enter the job duties.
   Proposed Changes		Enter the proposed changes to the job.
   Select one or more reasons for the change		Instruction
   Reason for Change		Click the down arrow to select the applicable reason.
   Position Type		Instruction
   Position Type		Select the position type from the drop-down list. The selection from this list will generate additional fields depending on the selection made.
   Agency Use		Used by Agency as a free-form field.
   Outreach		Instruction
   Civil Rights Consulted		Check this box if applicable.
   Outreach Plan Determined		Check this box if applicable.
   Areas of Consideration Types		Select the areas in which candidates may be considered from the drop-down list.
   Areas of Consideration Need Types		Select the areas of consideration need types from the drop-down list.
   Benefits		Instruction
   Relocation Bonus		Check this box if a relocation bonus is available for this position.
   Government Housing Availability		Check this box if Government housing is available for this position.
   Transportation Subsidy		Check this box if transportation subsidy is available for this position.
   Flexible Work Schedule		Check this box if a flexible work schedule is available for this position.
   Transfer of Station Costs		Check this box if transfer of station costs is available for this position.
   Childcare Availability		Check this box if childcare is available for this position.
   Flexiplace		Check this box if flexiplace is available for this position.
   Justification	Enter the justification details for the reason the position is being created.
   Supervisory Certification	Check this box to acknowledge that as the requester/initiator the information provided is to the best of their knowledge and that you understand the consequences for supplying false or misleading information.

10. Click Submit to submit the new position for approval and processing. A popup appears to notify the manager that the request has been submitted. The Fill a Position Status page is displayed with the approval workflow at the bottom.

    Note: If the request has a single approver, the approver’s name will be displayed in the approver box. If the request has more than one approver, the approval box will display Multiple Approvers. The list of multiple approvers can be viewed by clicking the Multiple Approvers link.