Identification Data

This component identifies citizenship, passport, visa and permit information, and an employee photo.

To Add Identification Information for an Employee:

On the EmpowHR Main Menu page, select the Workforce Administration menu group.
Select the Personal Information menu.
Select the Citizenship menu item.
Select the Identification Data component. The Identification Data page - Find an Existing Value tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Empl ID	Enter the beginning specific character or characters of the employee ID. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
Name	Enter the beginning specific character or characters of the employee's first name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's first name.
Last Name	Enter the beginning specific character or characters of the employee's last name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's last name.
Second Name	Enter the beginning specific character or characters of the employee's second name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's second name.
Alternate Character Name	Enter the beginning specific character or characters of the employee's nickname. OR Click the down arrow for additional options to narrow results. OR Enter the employee's nickname.
Middle Name	Enter the beginning specific character or characters of the employee's middle name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's middle name.
Include History	Check this box if applicable.
Correct History	Check this box if applicable.
Case Sensitive	Check this box if applicable.

Click Search to search for the values entered.
OR

Click Clear to clear all entries.
Select the applicable value from the search results. The Identification Data page - Citizenship/Passport tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Citizenship/Passport	Instruction
*Country	Required field. Enter the country or select a country by clicking the search icon.
Citizenship	Select the citizenship status from the drop-down list.
Passport Information	Instruction
*Passport Number	Required field. Enter the passport number.
Issue Date	Enter the date the passport was issued or select a date by clicking the calendar icon.
Expiration Date	Enter the date the passport will expire or select a date by clicking the calendar icon.
Country	Defaults to USA. Enter the country or select a country by clicking the search icon.
State	Type the State abbreviation or select a State by clicking the search icon.
City	Type the city.
Authority	Type the authority information.
Comment	Type any applicable comments.

Select the Visa/Permit Data tab. The Identification Data page - Visa/Permit Data tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Visa/Permit Data	Instruction
*Country	Required field. Enter the country or select a country by clicking the search icon.
*Type	Required field. Select the type of visa/permit or select a type by clicking the search icon.
*Effective Date	Required field. Enter the effective date or select a date by clicking the calendar icon.
Number	Enter the visa/permit number.
*Status	Required field. Select a status from the drop-down list.
*Status Date	Required field. Enter the status date or select a date by clicking the calendar icon.
Duration	Enter the number of the duration of the visa/permit, then select the timeframe from the drop-down list.
Issue Date	Enter the date the visa/permit was issued or select a date by clicking the calendar icon.
Date of Entry into Country	Enter the date the employee entered into the country or select a date by clicking the calendar icon.
Expiration Date	Enter the expiration date of the visa/permit or select a date by clicking the calendar icon.
Issuing Authority	Enter the issuing authority.
Issue Place	Enter the place the visa/permit was issued.
Supporting Documents Needed	Description/Instruction
*Sup Doc ID	Required field. Enter the supporting document ID or select an ID by clicking the search icon. The description of your entry or selection is displayed to the right.
Description	Populated based on the supporting document ID entered or selected.
Request Date	Enter the request date of the visa/permit or select a date by clicking the calendar icon.
Date Received	Enter the receipt date of the visa/permit or select a date by clicking the calendar icon.

Select the Employee Photo tab. The Identification Data page - Employee Photo tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the person ID assigned to the person.
Employee Photo	Click + to add the employee’s photo or - to remove the photo. Note: The photo must be a jpeg.

Field

Description/Instruction

Person ID

Populated with the person ID assigned to the person.

Employee Photo

Click + to add the employee’s photo or - to remove the photo.

Note: The photo must be a jpeg.

At this point, the following options are available:

Step	Description
Click Save	Saves the new data entered.
Click Return to Search	Returns the user to the applicable page to search for another record.
Click Previous in List	Returns to the previous person in the list.
Click Next in List	Advances to the next person in the list.
Click Notify	Notifies the next individual in the workflow.
Click Previous Tab	Returns to the previous tab on the page.
Click Next Tab	Views the data on the next tab.
Click Update/Display	Returns the user to the applicable page to update the data entered.
Click Include History	Includes historical data.
Click Correct History	Returns the user to the applicable page to correct history data.