Disability Information

This component identifies an employee’s disability status, accommodation requests and options, and job tasks.

On the EmpowHR Main Menu page, select the Workforce Administration menu group.
Select the Personal Information menu.
Select the Disability menu item.
Select the Disabilities component. The Disabilities page - Find an Existing Value tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Empl ID	Enter the beginning specific character or characters of the employee ID. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
Name	Enter the beginning specific character or characters of the employee's first name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's first name.
Last Name	Enter the beginning specific character or characters of the employee's last name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's last name.
Second Name	Enter the beginning specific character or characters of the employee's second name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's second name.
Alternate Character Name	Enter the beginning specific character or characters of the employee's nickname. OR Click the down arrow for additional options to narrow results. OR Enter the employee's nickname.
Middle Name	Enter the beginning specific character or characters of the employee's middle name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's middle name.
Include History	Check this box if applicable.
Correct History	Check this box if applicable.
Case Sensitive	Check this box if applicable.

Click Search. The Disabilities page - Disability tab is displayed.
OR

Click Clear to clear the entry.
Complete the fields as follows:

Field

Description/Instruction

Person ID

Populated with the system-generated ID.

Disability Status

Instruction

Disabled

Check this box if applicable.
Click USA to display the USA Section. The Disabilities page - Disability tab - USA Section is displayed.
Complete the field as follows:

Field

Description/Instruction

Disabled Veteran

Check this box if applicable.
Select the Accomm Request tab. The Disabilities page - Accomm Request tab is displayed.

Field	Description/Instruction
Disabled Veteran	Check this box if applicable.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Request Details	Description/Instruction
*Accommodation ID	Required field. Enter the accommodation ID.
*Date of Request	Required field. Enter the date of the request or select a date by clicking the calendar icon.
Business Unit	Populated with the abbreviation and the literal.
Department	Populated with the Department number and name.
Job Code	Populated with the job code number and name.
Location Code	Populated with the location code and name.
Comment	Enter any applicable comments.
*Responsible ID	Required field. Enter the responsible ID or select an ID by clicking the search icon. When populated, the name of the responsible party is displayed to the right of the ID.
Pending	Select this option if applicable.
Accepted	Select this option if applicable.
Undue Hardship	Select this option if applicable.
*Request Status Date	Required field. Enter the request status date or select a date by clicking the calendar icon.
Disability	Description/Instruction
*Regulatory Region	Required field. Defaults to USA. Enter the regulatory region or select a region by clicking the search icon.
Diagnosis Code	Enter the diagnosis code or select a code by clicking the search icon.
Description	Populated based on the regulatory region and diagnosis code entered or selected in the previous fields.

Select the Accomm Option tab. The Disabilities page - Accomm Option tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Option Details	Description
Accommodation ID	Populated based on the accommodation ID entered on the Disabilities page - Accomm Request tab.
Date of Request	Populated based on the accommodation ID entered on the Disabilities page - Accomm Request tab.
Business Unit	Populated with the business unit and name.
Department	Populated with the Department number and name.
Job Code	Populated with the job code number and name.
Location Code	Populated with the location code and name.
Accommodations/Alternatives	Instruction
*Option ID	Required field. Enter the option ID.
Employer Suggested Option	Check this box if applicable.
*Type	Required field. Enter the type or select a type by clicking the search icon.
Cost	Enter the cost or select a cost by clicking the currency icon.
*Accommodation Status	Required field. Select an accommodation status from the drop-down list.
*Status Date	Required field. Enter the status date or select a date by clicking the calendar icon.

Select the Accomm Job Task tab. The Disabilities page - Accomm Job Task tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Job Details	Description
Accommodation ID	Populated based on the accommodation ID entered on the Disabilities page - Accomm Request tab.
Date of Request	Populated based on the accommodation ID entered on the Disabilities page - Accomm Request tab.
Business Unit	Populated with the business unit and name.
Department	Populated with the Department number and name.
Job Code	Populated with the job code number and name.
Location Code	Populated with the location code and name.
Job Task Accommodated	Instruction
Business Unit	Enter the business unit or select a unit by clicking the search icon. The name is displayed after the entry or selection is made.
Job Code	Enter the job code or select a code by clicking the search icon. The name is displayed after the entry or selection is made.
Location	Enter the location or select a location by clicking the search icon. The name is displayed after the entry or selection is made.
Job Task	Enter the job task or select a task by clicking the search icon. The name is displayed after the entry or selection is made.

At this point, the following options are available:

Step	Description
Click Save	Saves the new data entered.
Click Return to Search	Returns the user to the applicable page to search for another record.
Click Previous in List	Returns to the previous person in the list.
Click Next in List	Advances to the next person in the list.
Click Notify	Notifies the next individual in the workflow.
Click Previous Tab	Returns to the previous tab on the page.
Click Next Tab	Views the data on the next tab.
Click Update/Display	Returns the user to the applicable page to update the data entered.
Click Include History	Includes historical data.
Click Correct History	Returns the user to the applicable page to correct history data.

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Disability Status	Instruction
Disabled	Check this box if applicable.