Adding An SF� Record

To add an SF 1184 record, press PF2. The message changes to Add.

Complete the fields as described: The data for the system-generated fields is obtained from DOTSE entries or the database.

Field	Description/Instruction
Identification Number	System-generated PAYE in the first four fields followed by the entered employee’s SSN.
Name	System-generated payee’s name.
Amount	System-generated amount of the original check.
SF 1184 Schedule Number	System-generated schedule number of the original check.
Check Series	System-generated check number range for the check.
Date to Certification	NFC only Date the unavailable check cancellation (SF 1184) was sent to NFC’s Certification Section.
Check Date	System-generated date of the original check.
Date to Treasury (1)	NFC only Date NFC sent the unavailable check cancellation (SF 1184) to Treasury.
Check Amount	System-generated amount of the original check.
Date to Treasury (2)	NFC only Date NFC sent the second unavailable check cancellation (SF 1184) to Treasury if the first was not received.
Check Number	System-generated check number of the original check.
Date from Treasury	NFC only Date the SF 1184 was received at NFC from Treasury.
ALC	System-generated Agency Location Code 12400001.
Old Address	System-generated address of the original check.
New Address	Type the payee’s name and address. Note: The payee’s name must be on the first line of the address.
Stop Reason Code	Type the code that identifies the reason for the stop payment. Type A, Recertified.
Treasury Response Option	NFC only Code that indicates the action taken by Treasury.
Desc	NFC only Description of the action taken by Treasury.
Date of Death	NFC only Date the payee died if applicable.
Check Canceled Date	NFC only Date the check was canceled.
Schedule Number	NFC only Schedule number of the check.
Check Number (Correction)	NFC only Corrected check number.
Date to Claims	NFC only Date the check was sent to claims.

After typing in the data, press Enter. The system edits the data. If no errors are found, the information is added and the SF 1184 is marked for generation in the batch processing procedure. The function message changes to Found to confirm that the record was added. If errors are found, the message Please Correct Field(s) in Error is displayed at the bottom of the screen and the fields with errors are highlighted. Correct the field(s) in error and press Enter to add the record. After the record is added, the SF 1166 - Second Check screen is displayed for a paper check.

To perform further processing tasks, press the appropriate PF key. To exit, press Clear.

Document Tracking System External (DOTSE)

Adding An SF� Record

See Also