CLER for NFC

Viewing Payroll Office Transmission Records

The Transmissions option on the Payroll Office Main Page allows users to view information about each transmission file submitted by a payroll office by the year and quarter the file was processed. This information includes file header information; date and time processed; and number of records sent, received, and processed.

To View a Payroll Office Transmission Record:

1. Select the Payroll Office tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Transmissions option. The Payroll Office Transmissions page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Payroll Office ID	Optional, alphanumeric, 8 positions Enter the payroll office identification number.
   Year	Optional, alphanumeric, 4 positions Enter the reconciliation year for the requested transmission record.
   Quarter	Optional, alphanumeric, 1 position Enter the reconciliation quarter for the requested transmission record.
   Transmission Type	Select the transmission type from the drop-down menu. The values are Pay Period or Reconciliation.
   Pay Cycle	Select the payroll office pay cycle from the drop-down menu. The values are Biweekly, Monthly, Other.
   As of Date From	Required Select the from pay period date from the drop-down menu.
   As of Date To	Required Select the to pay period date from the drop-down menu.
   Order By	Optional, default Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options: ID - Search by payroll office ID. Year/Quarter - Search by reconciliation year and reconciliation quarter. Transmission Type - Search by transmission type. Pay Cycle - Search by pay cycle.

4. Click Submit. The Payroll Office Transmissions Search Results page is displayed.

   

   Field	Description
   ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year for the requested transmission record.
   Quarter	System generated Displays the reconciliation quarter for the requested transmission record.
   Submission	System generated Displays the number of transmissions submitted for the reconciliation quarter selected.
   Submission Date	System generated Displays the date the transmission was submitted.
   Amt Sent	System generated Displays the total withholding/premium amounts sent, as indicated on the transmission file header record.
   Amt Received	System generated Displays the total withholding/premium amounts received.
   Code	System generated Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.
   Status	System generated Displays 000 for an accepted transmission; otherwise, a payroll office system code is displayed. It indicates the status of a payroll office enrollment data transmission. For a list and descriptions of payroll system codes, see Payroll Office System Codes Table.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted from the payroll/personnel office database.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   Transmission Type	System generated Displays the value Pay Period or Reconciliation.

5. Click View next to the applicable record. The Payroll Office Transmissions View page is displayed.

   

   Field	Description
   Payroll Office ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year for the requested transmission record.
   Quarter	System generated Displays the reconciliation quarter for the requested transmission record.
   Transmission Type	System generated Displays the value Pay Period or Reconciliation.
   Submission	System generated Displays the number of transmissions submitted for the reconciliation quarter selected.
   Submission Date	System generated Displays the date the transmission was submitted.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted from the payroll/personnel office database.
   Records Sent	System generated Displays the number of records sent in the transmission.
   Records Received	System generated Displays the number of records found in the transmission file during processing.
   Records Processed	System generated Displays the number of records accepted to store in the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System tables.
   Amount Sent	System generated Displays the total withholding/premium amounts sent, as indicated on the transmission file header record.
   Amount Received	System generated Displays the total withholding/premium amounts received.
   Date Processed	System generated Displays the date the record was processed.
   Time Processed	System generated Displays the current system application time when the process was run.
   Code	System generated Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.
   Status	System generated Displays 000 for an accepted transmission; otherwise, a payroll office system code is displayed. It indicates the status of a payroll office enrollment data transmission. For a list and descriptions of payroll system codes, see Payroll Office System Codes Table.
   Source	System generated Displays the source of transmission data indicator. The value in the first position equals M for mainframe or S for server. The value in the second position equals T for transmission or M for manual entry.
   Email Date	System generated Displays the date the last email was sent to this submitter as a reminder to send a transmission for the current reconciliation quarter.
   Email Time	System generated Displays the time the last email was sent to this submitter as a reminder to send a transmission for the current reconciliation quarter.

   Note: To view another record, click your browser's Back button to return to the Payroll Office Transmissions Search Results page and click View next to the applicable record.