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Reconciliation Action Codes Table

Reconciliation action codes are used by Agencies to describe which system(s) needs to be updated as part of resolving a discrepancy. After an Agency researches a discrepancy, it will enter one of the codes listed below in CLER.

Code

Description

Explanation

601

Payroll/Personnel Office Correction Required - Processed Through Payroll System

Use this code when only the payroll office’s system needs to be updated. At its discretion, the payroll office may send the carrier a confirmation of the fact that the payroll office records were updated.

610

Carrier Correction Required - Submitted By Payroll/Personnel Office Through CLER

Use this code when only the carrier’s system needs to be changed and the carrier was informed of those changes through the use of CLER’s 2809 or 2810 online forms.

611

Carrier Correction Required - Submitted By Payroll/Personnel Office By Fax

Use this code when only the carrier system needs to be changed and the payroll/personnel office informed the carrier via a fax of the SF 2809 or SF 2810 form.

612

Carrier Correction Required - Submitted By Payroll/Personnel Office By Mail

Use this code when only the carrier system needs to be changed and the payroll/personnel office informed the carrier via a copy of the SF 2809 or SF 2810 through the mail.

620

Correction Required By Carrier And Payroll Office - Processed Through Payroll System

Use this code when both the payroll office and the carrier need to correct their records.

630

Action Required By Another Payroll/Personnel Office

Use this code when the enrollee is no longer the responsibility of your payroll office but has, instead, transferred to another payroll office.

640

No Action Required

Use this code when neither the payroll office nor carrier needs to make changes to their records. For example, this code would be used in conjunction with reconciliation reason codes:

540 Enrollee In Unpaid Status - No Deductions for Pay Period.

542 Enrollee Reported Under Two Payroll Offices - Transfer During The Pay Period.

560 Discrepancy Due to Timing.

See Also

CLER Reference Tables

Discrepancy Codes Table

Warning Codes Table

Payroll Office System Codes Table

Carrier System Codes Table

Reconciliation Reason Codes Table

Carrier Corrective Action Response Codes Table

State, U.S. Territory, and Overseas Military Abbreviations Table

Country Codes Table

Event Code That Permits Change Table