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Reconciliation Action Codes Table
Reconciliation action codes are used by Agencies to describe which system(s) needs to be updated as part of resolving a discrepancy. After an Agency researches a discrepancy, it will enter one of the codes listed below in CLER.
Code |
Description |
Explanation |
|---|---|---|
601 |
Payroll/Personnel Office Correction Required - Processed Through Payroll System |
Use this code when only the payroll office’s system needs to be updated. At its discretion, the payroll office may send the carrier a confirmation of the fact that the payroll office records were updated. |
610 |
Carrier Correction Required - Submitted By Payroll/Personnel Office Through CLER |
Use this code when only the carrier’s system needs to be changed and the carrier was informed of those changes through the use of CLER’s 2809 or 2810 online forms. |
611 |
Carrier Correction Required - Submitted By Payroll/Personnel Office By Fax |
Use this code when only the carrier system needs to be changed and the payroll/personnel office informed the carrier via a fax of the SF 2809 or SF 2810 form. |
612 |
Carrier Correction Required - Submitted By Payroll/Personnel Office By Mail |
Use this code when only the carrier system needs to be changed and the payroll/personnel office informed the carrier via a copy of the SF 2809 or SF 2810 through the mail. |
620 |
Correction Required By Carrier And Payroll Office - Processed Through Payroll System |
Use this code when both the payroll office and the carrier need to correct their records. |
630 |
Action Required By Another Payroll/Personnel Office |
Use this code when the enrollee is no longer the responsibility of your payroll office but has, instead, transferred to another payroll office. |
640 |
No Action Required |
Use this code when neither the payroll office nor carrier needs to make changes to their records. For example, this code would be used in conjunction with reconciliation reason codes: 540 Enrollee In Unpaid Status - No Deductions for Pay Period. 542 Enrollee Reported Under Two Payroll Offices - Transfer During The Pay Period. 560 Discrepancy Due to Timing. |
See Also |