CLER for Carriers

Validating a Carrier Transmission Record

The Validate function allows users to confirm that the carrier agrees with all of the reconciliation reason and action codes entered by the payroll offices for the enrollee records in the selected transmission file. Entries the carrier makes to dispute the reconciliation of individual enrollee records, before or after using this option, will not be affected.

To Validate a Carrier Transmission Record:

1. Select the Carrier tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.

   

2. The Carrier Main Page is displayed.

   

3. Select Transmissions at the top of the Carrier Main Page. The Carrier Transmissions page is displayed.

   

4. Complete the fields on the Carrier Transmissions page and click Submit.

   OR

   Click Reset to clear all data entered.

   Field	Instruction/Description
   Carrier ID	Required, alphanumeric, 7 positions Enter the carrier ID code assigned by NFC National Finance Center’s CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Operations and Reconciliation Unit.
   Year	Optional, alphanumeric, 4 positions Enter the reconciliation year for the requested transmission record.
   Quarter	Optional, alphanumeric, 1 position Enter the reconciliation quarter for the requested transmission record.
   Order By	Optional, default Defaults to the Carrier sort option. This field allows users to sort search results by the options listed below. To choose a sort option, select the radio button next to one of the following values: Carrier ID - Search by carrier ID. Year/Quarter - Search by reconciliation year and reconciliation quarter.

5. The Carrier Transmissions Search Results page is displayed.

   Note: The Validate button is displayed next to transmission files that have not been validated or whose validation has been cleared of all enrollee records that do not have individual validation entries. The Clr Valid button is displayed next to transmission files that have been validated.

   

   Field	Description
   Carrier ID	System generated Displays the carrier ID code assigned by NFC National Finance Center's CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Operations and Reconciliation Unit.
   Year	System generated Displays the reconciliation year for the requested transmission record.
   Quarter	System generated Displays the reconciliation quarter for the requested transmission record.
   Submission	System generated Displays the number of transmissions submitted for the reconciliation quarter selected.
   Submission Date	System generated Displays the date the transmission was submitted.
   Code	System generated Displays the transmission processing code. The code I (Initial) or blank indicates an initial file, code A (Add) indicates an additional file, and code R (Replace) indicates replace all previous files.
   Status	System generated Displays 000 for an accepted transmission; otherwise, a carrier system code is displayed. It indicates the status of a carrier enrollment data transmission. For a list and descriptions of carrier system codes, see Carrier System Codes Table.
   Validation	System generated Displays the status of the validation. The Validated code is displayed when the transmission is validated. The Cleared code is displayed when the transmission validation is cleared.

6. Click Validate next to the applicable transmission file to validate all enrollee records in the transmission file that do not have individual validation entries. If no errors occur, a pop-up message is displayed to confirm that the record has been validated.
7. Click OK to close the pop-up.
8. To clear the previous validation setting for the enrollee records in a transmission file, click Clr Valid next to the applicable transmission file. If no errors occur, a pop-up message is displayed to confirm the validated record has been cleared.
9. Click OK to close the pop-up.