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Centralized Enrollment Clearinghouse System (CLER) for Agencies

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Payroll Office System Codes Table

A payroll office system code indicates the status of a payroll office enrollment data transmission. The following table lists payroll office system codes for CLER.

Code

Description

Explanation

301

Invalid As-Of-Date

Invalid Gregorian date in the As-Of-Date field on the header record. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

302

The Footer Record Count and/or Total Amount not Equal to Detail Count

The Record Count and/or Total Amount listed in the FOOTER record is not equal to the actual count(s) produced from the program. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

303

Error Threshold Exceeded

The number or percentage of errors exceeded the allowed threshold or no threshold has been set. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

304

No Footer Record

The Footer record was left off the transmission. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

305

Invalid Payroll Office ID on Footer Record

The Payroll Office ID listed on the Footer record does not match the Payroll Office ID on the Header. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

306

Invalid Payroll Office ID on Header Record

The Payroll Office ID on the Header record is invalid or not active during this time period. The transmission will be rejected, and no table will be updated. If this is the initial transmission, the processing code will need to be an I or space (Initial transmission) when the transmission is resubmitted.

307

Invalid Reconciliation Year and/or Quarter

The Reconciliation Year and/or Quarter does not match any record on the Schedule Table. The transmission will be rejected, and no table will be updated. If this is the initial transmission, the processing code will need to be an I or space (Initial transmission) when the transmission is resubmitted.

308

Invalid Processing Code

Either the Processing Code was invalid or used incorrectly for the type of transmission. The transmission will be rejected, and no table will be updated. If this is the initial transmission, the processing code will need to be an I or space (Initial transmission) when the transmission is resubmitted.

309

Payroll Office Transmission has Been Replaced

The payroll office transmission has been replaced by another transmission for the applicable year and quarter.

310

Invalid Submission Date

Invalid Gregorian date in the Submission date field on the header record. The transmission will be rejected, but the TRAN_RCPT table will be updated. An R (Replacement) must be in the Processing Code field when the transmission is resubmitted.

 

 

See Also

CLER Reference Tables

Discrepancy Codes Table

Warning Codes Table

Carrier System Codes Table

Reconciliation Reason Codes Table

Reconciliation Action Codes Table

Carrier Corrective Action Response Codes Table

State, U.S. Territory, and Overseas Military Abbreviations Table

Country Codes Table