Warning Codes Table

A warning code indicates that there is a certain condition that was flagged by CLER during the reconciliation process that is not considered a discrepancy error. Agencies, at their discretion, may correct records flagged with these warnings, but the presence of warnings, by themselves, do not make a record unreconciled. The table below lists warning codes for CLER.

Code	Description	Explanation
201	Enrollees Name Does Not Match	For those Agencies that have separate fields for the first, middle, and last name: the first and last name fields of the payroll office’s record will be matched to the carrier’s record, and, if they are different, there will be a warning. For those Agencies that have one field for the first, middle, and last name: the last name and first name of the carrier record will be compared with the equal number of characters of the last name field of the payroll office record. If they do not match, then there will be a warning.
202	Withholdings/Contribution Amount Missing Or Incorrect	The amount of withholdings/contributions does not match the standard expected amount or is missing entirely. Some situations that may result in this warning include: Enrollee transferred from one payroll office to another within a single pay period. Enrollee did not contribute any money that particular pay period. Enrollee record shows an adjustment of previously reported premium amounts.
203	Invalid Submitting Office Number	Submitting office number on payroll office enrollee does not match any payroll office personnel office identifier contact record.

Code

Description

Explanation

201

Enrollees Name Does Not Match

For those Agencies that have separate fields for the first, middle, and last name: the first and last name fields of the payroll office’s record will be matched to the carrier’s record, and, if they are different, there will be a warning.

For those Agencies that have one field for the first, middle, and last name: the last name and first name of the carrier record will be compared with the equal number of characters of the last name field of the payroll office record. If they do not match, then there will be a warning.

202

Withholdings/Contribution Amount Missing Or Incorrect

The amount of withholdings/contributions does not match the standard expected amount or is missing entirely. Some situations that may result in this warning include:

Enrollee transferred from one payroll office to another within a single pay period.

Enrollee did not contribute any money that particular pay period.

Enrollee record shows an adjustment of previously reported premium amounts.

203

Invalid Submitting Office Number

Submitting office number on payroll office enrollee does not match any payroll office personnel office identifier contact record.

Centralized Enrollment Clearinghouse System (CLER) for Agencies

Warning Codes Table

See Also