Entering Payroll Actions

The following payroll action documents should be completed (at a minimum) when a Personnel Action is processed.

349 Address (required). The Statement Of Earnings And Leave and the Personal Benefits Statement are mailed to the residence address.

Direct Deposit/Electronic Funds Transfer (DD/EFT). Used for salary deposits and voluntary allotment deposits in an employee’s checking or savings account.

139 Federal Tax/150 City Tax/151 County Tax. The system withholds the maximum amount if this data is not entered. Further, local taxes are based on the duty station unless the duty station taxing entity has been waived.

180 Health Benefits Registration. Health and life insurance eligibility codes are entered on the personnel action; however, the health insurance and non-Federal life insurance coverage types must be processed to begin premium withholdings or to waive election.

125 Thrift Savings Plan (TSP)/Roth Election. TSP is an optional tax-deferred or Roth after-tax investment for Federal employees. The TSP Status Code is required on all accession actions. This code indicates the employee’s eligibility and participation. The TSP election form must be processed to begin contributions.

088 Charitable Contributions. Voluntary charitable contributions through payroll deductions to the Combined Federal Campaign (CFC) organizations are initiated by processing the CFC form. The uncollected balance of an employee’s pledge through payroll deductions can be continued when an employee transfers from one Department to another by processing a voluntary charitable contribution transaction.

Union Dues. Union/Association dues are collected each pay period through payroll deduction. TMGT Table 010, Union and Association Code Address, lists the valid unions/associations in PPS. The position record must include the bargaining unit status code. If the organization is not listed in TMGT, refer to the Table Management System (TMGT) procedure manual.

160 Leave Data Transfer. The system begins annual and sick leave accruals based on employee eligibility and information entered in the leave related fields on the accession action. Leave balances from prior service, as applicable, should be transferred to prevent leave discrepancies.

089 Deductions Due to Indebtedness. Any outstanding debts collected through salary offset from the previous employer can continue without interruption by entering the transaction in SPPS Web. For child support and alimony payments, see the Entering 195 Child Care or Alimony Deduction Actions. For employee indebtedness, see the Nonautomated Processing procedure manual.

Transfer-In. Reenter payroll documents in effect when an employee separates and is rehired by different Departments serviced by NFC (i.e., transfer from USDA to DOJ).