Correction Process Overview

Payroll and personnel transactions that fail PINE edits are placed in suspense and must be corrected by the Agency. Every attempt should be made to correct all errors with each PINE pass to ensure the employee receives the correct salary timely. The PINE Edit Messages procedure manual is the documentation that should be used when correcting suspense. The PINE procedure manual includes all PINE edit messages and an explanation of each message to assist in resolving PINE discrepancies. The PINE procedure manuallists all the PINE edits by document type.

PINE consists of many edits that pertain to correcting all types of personnel actions. Edits are performed on (1) individual field specifications (e.g., field requirement, size, and validity); (2) field-to-field compatibility (i.e., service computation date for leave must be compatible with annual leave category); (3) validity of action being processed (i.e., promotion grade is the same as the grade on the database); and (4) many other miscellaneous edits pertaining to processing personnel actions. Also, PINE associates personnel actions and payroll documents by editing the validity or need to process a transaction (i.e., processing an accession requires a residence/salary address).

Suspense reports are available to provide the actual errors that are preventing the document from applying to the database as well as other suspense-related information.

After all errors have been corrected, personnel and payroll transactions are re-edited and based on the effective pay period, either apply to the database or the future file.

Transactions that pass the PINE edits with a current or prior effective pay period are sent to Personnel Processing System (PEPL) to update the PPS database. Actions that are effective in the future pay period are sent to the future file, edited through PINE each pay period and applied in the appropriate pay period.