Appendix A. Status Code Tables

There are two types of status codes: EPIC status codes and status codes. The EPIC status code is system generated to indicate the status of a personnel action or payroll document after it has been entered for processing. The status codes are entered by the user or system generated when the transaction fails PINE edits. This appendix presents tables for each type of status code. The following status code tables apply to Federal and State income tax documents. For a list of tax certificate status codes, choose one of the following tables:

Note: When processing City and County Income Tax Certificates, use the following status code table for a list of valid values:

Status Codes For Other Payroll Documents

The following status code tables apply to processing health benefits documents. For a list of health benefits status codes, choose one of the following tables:

Health Benefits Registration Form Status Codes
Change in Health Benefits Enrollment Status Codes
DD/EFT for Net Pay Status Codes

EPIC Status Codes

Code	Description
N (New)	A transaction that has not released from EPIC for PINE processing (Status Code I, H, R, or W).
A (Applied)	A transaction that has released and applied to the payroll/ personnel database.
F (Future)	A transaction that is effective in a future pay period and is held in EPIC until the processing of the effective pay period.
S (Suspense)	A transaction that failed the PINE edits and is held in suspense.
P (Pending)	A transaction pending release and processing from PINE.

Input Status Codes

For a list of award status codes see Incentive Awards Status Codes.

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense.
H (Hold until Release)	Used when entering a transaction. The transaction is completed and edited but held in EPIC until the status code is changed to R-Release for Processing. If the status code is not changed, the system will automatically delete the action after 60 days.
I (Save as Incomplete)	Used when entering a transaction. The transaction is partially completed and held in EPIC without being edited. After completing the action, change the status code to R- Release for Processing or H-Hold until Release. If the status code is not changed, the system will automatically delete the action after 60 days.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
S (Severance Pay)	System generated when entering a separation personnel action with Remarks Code N22 and the severance pay information has not been entered.
W (Waiting)	System generated when entering a personnel action. The action has been edited however, the required and/or optional remark code needs the fill-in information for the literal description to complete the remark. The action will remain in EPIC until the remarks are completed.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, has cleared all EPIC edits, and has been edited in PINE, is pending the release of a suspended document, or has applied to the database.
3	A transaction has been processed through PINE, but PEPL cannot update the database.
4	Delete action
9	System generated on all payroll document and personnel action windows and all suspense transactions except duplicates.
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
I	Release error 503, Adjustment needed.
Q/Z	Release error 749, Personnel history record not on database.
R	Release error 440, Promotion more than one grade. Release error 105, Pay plan must = ES, EX, FE, IE with retirement code.
S	Release error 370, Manual payment document.
U	Release error 255, Pay plan or grade or step not = to data base.
V	Release error 190, Minimum or maximum salary invalid. Release error 253, Limitation hours invalid.
X	Release error 441, Salary must not equal data base.
Y	Release error 706, Nature or action must be 702.
N	Release error 088, Invalid SCD leave for leave category.
Z	Release error 800, Invalid Performance rating for range.
M	Release error 445, Invalid cash award amount on document.
K	Release error 256, AD grade/step not valid for accession.
C	Release error 092, FEHBA coverage code invalid.
L	Release error 539, TSP Eligibility code incompatible with retirement code.
T	Release error 806, New base contract salary invalid - Less than 6 percent.
W	Release error 106, Possible residence zip code error - verify. Release error 107, Possible check mail zip code error - verify.
H	Release error 175, Nature of action 130 - Invalid for employee. Release error 069, Cash award amount greater than $10,000. Release error 108, Invalid cash award code - must be C024. Release error 112, Spot award must be multiple of $25.00. Release error 128, Separation incentive award already processed. Release error 133, Separation incentive award invalid. Release error 118, Maximum hours per award exceeded. Release error 119, Maximum hours per award leave year exceeded.

Master File Change Document Status Codes

The transaction can be modified only if PINE has not processed. If PINE has processed, it must be corrected using the activate option, rollback option, or by processing an official correction (or cancellation) action.

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Released)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release For Processing, has cleared all EPIC edits, and has been edited in PINE, is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll document and personnel action windows and all suspense transactions except duplicates.
4	Delete action.
B	Process duplicate document.
E	Hold document in suspense.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
T	Release error 061 - HITS tax or FICA amount over maximum.

Lump Sum Leave Payments Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, has cleared all EPIC edits, and has been edited in PINE, is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 119 - Lump sum payment may not be appropriate for NOA 352.
D	Release error 094 - Sick leave incompatible with minus sick leave code. The use of this override code indicates that the employee has negative sick leave that will not be forgiven. This override code requires that the negative sick leave balance is forwarded for entry into SPPS so that the collection of the funds may be made through SPPS.

Performance Appraisal Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
J	Release error 106 - Invalid pay plan for this document.
M	Release error 120 - Summary rating score invalid.

Voluntary Charitable Contributions Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 052, Amount of deduction must be numeric. Release error 065, Amount per pay period must be at lease $1.00. Release error 066, Verify accuracy of amount per pay period.
R	Release error 064, Conversion document release required.

DD/EFT for Net Pay Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
D	Release error 066, TSP Loan Allotment amount must be numeric. Release error 069, TSP Loan Allotment greater than 70 percent of gross salary. Release error 072, Number of payment required invalid.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
L	Release error 058, Amount of financial allotment exceeds 70 percent of gross salary.

TSP Loan Allotment Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
L	Release error 069, TSP loan allotment amount greater than 70 percent of salary.

Discretionary Allotments Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9
4	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
B	Delete action. Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
L	Release error 069, TSP loan allotment amount greater than 70 percent of salary.

Non-Federal Health Benefits Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 060, Effective date 90 days earlier than effective pay period.
I	Release error 063, Enrollment invalid with type of employment. Release error 074, Plan code incompatible with type of appointment.
L	Release error 060, Effective date 90 days earlier than effective pay period. Release error 063, Enrollment invalid with type of employment. Release error 074, Plan code incompatible with type of appointment.

Non-Federal Life Insurance Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action.
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 064, Trust employee ineligible for disability or life insurance.
D	Release error 082, Plan code and type of appointment incompatible.

Non-Federal Retirements Benefits Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action.
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 069, Plan code 23 requires age 35 or three yrs of service. Release error 075, Plan code 34 requires age 35 or two yrs of service. Release error 076, Plan code 23 - Invalid eligibility date. Release error 077, Plan code 23 - Invalid database date Agency EOD. Release error 078, Plan code and entry on duty date incompatible.
D	Release error 082, Maximum employee contributions exceeded.

Non-Federal Thrift Savings Plan Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action.
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 068, Plan code Invalid with type of appointment code.

Incentive Awards Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action.
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
H	Release error 069, Cash award amount greater than $10,000. Release error 108, Invalid cash award code - must be C024. Release error 112, Spot award must be multiple of $25.00. Release error 133, Award amount less than $15,000.

Thrift Savings Plan Election Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
D	Release error 050, Thrift savings plan transaction code must be 1, 2, 3, or 5. Release error 058, Employee not eligible to participate in Thrift Savings Plan. Release error 072, Effective date of TSP election form not in open season. Release error 070, Employee must wait two open seasons to re-enroll. Release error 069, Employee not eligible for Thrift Savings Plan.

Federal Income Tax Certificate Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.

State Income Tax Certificate Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 070, Document will result in dual tax deductions.

Authorization for Restored Annual Leave Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 054, Year leave to be used invalid. Release error 058, Leave restored greater than yearly accrual.

Health Benefits Registration Form Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 060, Effective date of election 90 days earlier than effective date of action.
D	Release error 051, FEHB transaction code not compatible with current employment status operation desert shield only. Release error 054, Employee ineligible for health benefits.
I	Release error 129, Temporary appointment - method of payment required. Release error 131, Verify pay full premium indicator is correct as an "N".
V	Release error 060, Effective date of election 90 days earlier than effective date of action. Release error 129, Temporary appointment - method of pay required. Release error 131, Verify pay full premium indicator is correct as an "N".

Change in Health Benefits Enrollment Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
C	Release error 060, Effective date of election 90 days earlier than effective date of action.
D	Release error 051, FEHB transaction code not compatible with current employment status operation desert shield only.
I	Release error 131, Verify pay full premium indicator is correct as an "N".
V	Release error 060, Effective date of election 90 days earlier than effective date of action. Release error 131, Verify pay full premium indicator is correct as an "N"

Employee Address Status Codes

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense. To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R- Release for Processing, cleared all EPIC edits, edited in PINE, and is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override.
G	Send document to future file.
W	Release error 106, Possible residence zip code error - please verify. Release error 107, Possible ck mail zip code error - please verify.

Status Codes for Other Payroll Documents

This table applies to the following documents:

Allowances
Authorization of Labor Organization Dues
Cancellation/Revocation of Employee Union Dues
City Income Tax Certificate
Compensatory Time Payments
County Income Tax Certificate
Court Ordered Child Care or Alimony Deduction
Deductions Due to Indebtedness Document
Dues Change Between Locals in National Lab Org
Education Document
Employee Union Dues Mass Change
Flexfund Flexible Spending Account
GAO Locator Input Screen
Multi-element Update Document
Professional Certification Document
Record of Leave Data Transferred
Thrift Savings Plan Catch Up Form
SES Performance Appraisal
Severance Pay
USDA Demonstration Project Record

Code	Description
A	System-generated code that appears on all duplicate transactions in PINE suspense To delete the duplicate, type 4 in the Status Code field.
R (Release for Processing)	Used when entering a transaction. The transaction has cleared EPIC edits and has been released to PINE for editing.
X (Edited in PINE)	System generated after the transaction is coded R, has cleared all EPIC edits, and has been edited in PINE, is pending the release of a suspended document, or has applied to the database.
9	System generated on all payroll and personnel action windows and all suspense transactions except duplicates.
4	Delete action
B	Process duplicate document.
E	Hold document in suspense for one pass only.
F	Hold document in suspense indefinitely. Positive action must be taken to release this override. To delete the duplicate, type 4 in the Status Code field.
G	Send document to future file.