Mileage Reimbursement

HR Administrators enter the compensation amount per mile that an employee receives for mileage transactions. Mileage changes should always be added in advance of their effective date, because current pay period transactions cannot be edited or deleted.

To Change the Reimbursement Rate per Mile:

1. Select Mileage from the HR Administrator Main Menu page. The Reimbursement Per Mile page is displayed.

   

2. Complete the fields as follows:

   Field	Instruction
   Rate (Cents)	Enter the new mileage reimbursement amount in cents.
   Pay Period/Leave Year Start	Enter the effective pay period number and year of the mileage transaction.

3. Select the Add button to add the mileage transaction. The new mileage transaction is added to the page.

   Note: After adding the transaction, the previous transaction end date will populate with the pay period before the new transaction's start date.

   

4. Select the Cancel button to return to the HR Administrator Main Menu page.

   Note: If the transaction added is for a future pay period, a Delete button becomes available. Only a future transaction can be deleted to prevent deletion of a transaction that is being used for reimbursement in the pay period. The future transaction may be deleted until the effective pay period.