Research Tools

Several tools are available to aid in the research needed to submit T&As in a timely manner and ensure that T&As have been received by NFC. NFC provides Agencies with several payroll-related reports. Agencies may obtain reports through the Payroll/Personnel Report Generator System (CULPRPT), Focus Reporting System (FOCUS), Insight, and the Reporting Center. Updates to the Payroll/Personnel database are displayed in the Employee Personal Page (EPP), Information/Research Inquiry System (IRIS), Payroll/Personnel Inquiry System (PINQ), and the Reporting Center.

Note: It is important to remember that many timekeepers do not have access to all of the research tools referenced. Therefore, coordination between timekeepers and human resource (HR) staff is necessary to ensure that T&As are submitted timely.

AECO Report 3901, Annual Leave Status Report of Leave To Be Taken

Review this report to determine the projected number of annual leave hours an employee has in excess of the maximum carryover. This leave can be used, lost, or restored by the end of the leave year.

BEAR Report 2001, Notification of Change in Earned Annual Leave Status

Review this report for a list of employees who are projected to change annual leave categories within the next 2 pay periods.

Confirmation Report

Review this report to ensure that all T&As were successfully transmitted. After the transmission of T&As, this report is generated to the destination identified in the job control language (JCL).

CULPRPT Report P0013, Active Full/Part-Time Employees-T&As Not Received by NFC

Review this report to verify that there are no outstanding T&As to be transmitted. This report is updated after each pass of TIME. Agency staff responsible for monitoring T&As should run the report after each pass on Wednesday and Thursday of PAYE week.

CULPRPT Report P0053, Error Analysis by T&A

Review this report for a list of employees whose annual, sick, or compensatory time balances as submitted on the T&A do not match the Payroll/Personnel database. An employee’s leave balance may be checked on IRIS Programs IR136, Annual/Sick Leave; IR138, Other Leave; IR139, Compensatory Leave and Rate; IR140, Nonpay Leave; and IR143, Time Off Award Data. This report is available every pay period.

CULPRPT Report P0099, Error Analysis for T&A Processing

Review this report to determine if there are any T&As that are in suspense because a payroll document or a personnel action has not been processed. This report should be run after T&A transmission beginning the first Monday of the pay period and run each day thereafter until PAYE runs.

CULPRPT Report P0149, T&A Reject Percentage Report by Agency (Cumulative)

Review this report for statistical information regarding the number of T&As transmitted, the number of valid T&As, the number of T&As rejected, and the percentage of T&As rejected. This report includes Agency and year-to-date totals.

CULPRPT Report P0152, Leave Error Report

PAYE Report 8501, Premium Pay and Leave Report

Review this report for a total of premium pay earned and leave taken for the pay period for each employee. An employee’s leave balance may be checked on IRIS Programs IR136, Annual/Sick Leave; IR138, Other Leave; IR139, Compensatory Leave and Rate; IR140, Nonpay Leave; and IR143, Time Off Award Data.

PAYE Report 8502, Premium Pay and Leave Report

Review this report for summary data on premium pay earned and leave taken for the pay period. This report is displayed by organizational structure. An employee’s leave balance may be checked on IRIS Programs IR136, Annual/Sick Leave; IR138, Other Leave; IR139, Compensatory Leave and Rate; IR140, Nonpay Leave; and IR143, Time Off Award Data.

PINQ Programs PQ023, T&A History and/or PQ025, T&A Extensions

Review these programs to ensure that T&As have been applied to the database. These programs should be viewed at least 1 day following T&A transmission beginning the first Monday of the pay period to ensure that T&As have been applied to the database.

TIME Report 3201, Error Analysis by Contact Point

Review this report for a list of all T&As that were rejected by TIME and why they were rejected.

TIME Report 3202, Error Analysis by Personnel Office Identifier

Review this report for a count of T&As submitted. This report also provides a list of TIME Edit Error Messages generated for the pay period. A list of all T&As for a T&A transmitter is displayed on the system used by your Agency.

TIME Report 4004, Leave Error Report

Review this report for a list of employees whose annual, sick, compensatory time balances, or military leave balances as submitted on the T&A do not match the Payroll/Personnel database. An employee’s leave balance may be checked on IRIS Programs IR136, Annual/Sick Leave; IR138, Other Leave; IR139, Compensatory Leave and Rate; IR140, Nonpay Leave; and IR143, Time Off Award Data. This report is available through the Reporting Center.