Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

Employee Indebtedness Update (For Death Case)

Employee Indebtedness Update is option 1 on the Adjustment Due to Employee Indebtedness menu. This option is used to add, change, or delete administrative debts not already recorded in ABCO Administrative Billings and Collections System. Debts recorded in ABCO Administrative Billings and Collections System cannot be changed or deleted in SPPS Special Payroll Processing System. If a debt that is recorded in ABCO Administrative Billings and Collections System requires a change or deletion, contact the NFC National Finance Center Contact Center at 1-855-NFC-4GOV (1-855-632-4468).

Updating Employee Indebtedness:

1. Type 1 at the Select Option (1-2) prompt on the Adjustment Due to Employee Indebtedness menu.
2. Press Enter. The Employee Indebtedness Update screen is displayed.

   

3. SSNO, Agency, and Name are system generated. Complete the fields as follows:

   Field	Description/Instruction
   Func Code	Type the applicable function code for each administrative debt. The valid values are: A - add C - change D - delete Note: This is a line item update for debts recorded in SPPS Special Payroll Processing System
   Rec Acct Type Cd	Type the applicable code to identify the reason for the debt and/or deduction. For a list of valid codes, press PF5. Note: Do not enter advanced leave on this screen. Advanced leave is forgiven for deceased employees.
   Amount	Type the total amount (use a decimal point to separate dollars and cents) of the indebtedness for the specific RA receipt account.
   Acct Stat	Type the deceased employee's accounting station code.
   Accounting Data	Type the applicable accounting data to which the dollar amount is being charged. (The accounting data should be entered in the same format that is recorded in MASC Management Account Structure Codes System.)
   Bill Number	System generated.

4. Press Enter. The debts are added, changed, or deleted. The debts are sequenced with the last entry displaying first.