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Payroll/Personnel Applications
PPS is comprised of various subsystems that (1) are menu driven, (2) provide online entry and query functions, (3) perform edits to ensure that data entry meets established specifications, and (4) provide reports. These applications interface with each other to form the integrated PPS.
Following are descriptions of the subsystems used for data entry, inquiry, correction, and reporting of data in PPS.
Adjustment Processing System (ADJP). ADJP provides for automatic handling of a variety payroll adjustments.*
Administrative Billings and Collections System (ABCO). ABCO provides for an automatic method for billing and collecting debts from Federal employees and other individuals or vendors having outstanding debts with the Government. Once the receivable is established, ABCO monitors the debt and records all collections through an automated system until the debt is satisfied. ABCO interfaces with PPS and other USDA systems to properly record billing and collection transactions.
Bi-Weekly Examination Analysis and Reporting System (BEAR). BEAR analyzes payroll and personnel transactions that occurred during the processing of the pay period. It sets up the current pay period for payroll-and-personnel-related information and closes out the prior pay period. This process is repeated each pay period. BEAR generates a multitude of end-of-pay-period report notifications and generates certain personnel actions.*
Employee Personal Page (EPP). EPP is a Web-based system which provides employees with secure electronic access to their Earnings and Leave Statements, Wage and Tax Statements (W-2), travel data, health insurance, life insurance, leave calculator, and other key personal data. Employee Self-Service (ESS) provides the employee the ability to make online change requests to their residence address, Federal and State tax withholding, financial allotment, direct deposit, health insurance, and TSP information for current and future pay periods. EPP is available on the NFC Home Page at
Front-End Systems Interface (FESI). FESI is the interface between an Agency's front-end entry system and NFC's PPS. These Agency front-end entry systems are used to enter position, personnel, time and attendance, and selected payroll transactions. After entry, the transactions are batch transmitted to NFC for processing in PPS.
FOCUS Reporting System (FOCUS). FOCUS is a comprehensive information reporting system. FOCUS utilizes data contained in one or more databases to provide Agency offices with ad hoc reporting capabilities on an "as-needed" basis.
Information/Research Inquiry System (IRIS). IRIS is an online inquiry system that provides immediate access to at least 1 year of current and 5 years of historical payroll/personnel data. IRIS will replace PINQ. The data displayed in IRIS is the result of payroll/personnel transactions processed in PPS.
Interactive System Productivity Facility (ISPF). ISPF is a programming tool which provides access to partitioned data and sequential data sets. ISPF can be used to view, browse, and edit a wide range of utilities. ISPF includes a feature that allows customers to monitor the status of jobs that are executed and view data before printing.
Locator Information System (LIST). LIST is a directory that provides Agency personnel offices with locator data (names, addresses, telephone numbers, and building location) and certain pertinent personnel information on employees from PPS. Various reports are also produced and can be viewed from the system.
Management Accounting Structure Codes System (MASC). MASC provides customers with direct system access to add, replace, delete, and query table data. MASC is composed of tables and accounting documents that contain support information for the edits, references, reports, and identifiers used in application programs. This support information (e.g., descriptions, accounting codes, activity codes, Treasury symbols, etc.) ensures that NFC maintains a high degree of data integrity and validity. Therefore, it is important that MASC contain up-to-date and accurate data.
Payroll Accounting System (PACS). PACS is an internal financial management data collection and reporting system that provides numerous internal and external forms. It also has the capability to correct forced-released accounting data.
Payroll Computation System (PAYE). PAYE performs the complicated computation routines required to produce gross net salary for disbursement and transmission to Treasury. In addition to creating disbursement data, PAYE also creates accounting records that are processed and reported through the Payroll Accounting System. PAYE updates the PPS database to reflect salary payments, as well as employee's leave. PAYE processes twice, which is on the first Thursday and Friday after the pay period. Payroll schedules are submitted to Treasury within 2 days after PAYE processes.*
Payroll/Personnel Inquiry System (PINQ). PINQ is used to view employee pay and personnel data in the PPS database. The data displayed in PINQ is the result of payroll/personnel transactions processed in PPS.
Personnel Input and Edit System (PINE). PINE edits personnel actions, position data, and payroll transactions entered through NFC's entry systems, Employee Express (EEX) and FESI, before they are applied to the PPS database. Actions that fail PINE edits are placed in Suspense Inquiry System (SINQ)/EPIC. The PINE messages, with requirements for corrective action are described in Chapter 10, Section 2, Personnel Edit Subsystem (PINE) Edit Messages.*
Personnel History Information System (PHIS). PHIS is a database that currently stores 7 years or more of historical payroll and personnel data. This system allows customers to retrieve personnel actions so that correction/cancelations can be processed.
Position Management System Operations (PMSO). PMSO is a position-oriented database management system that gives customers the ability to add, change, inactivate, reactivate, and delete positions. Position data is entered through PMSO and linked internally with employee data during the processing of PINE when a personnel action is processed to update the PPS database. PMSO also provides report generation and online inquiry capabilities.
Reduction-in-Force System (RIF). RIF is an online, report generator system that produces retention registers for an Agency planning a reduction in force. The retention register provides a list of competing employees within a competitive level who are grouped by tenure, veterans preference, length of service augmented by performance credit, etc.
Remote Forms Queuing System (RFQS). RFQS allows for the online viewing and/or printing, at remote site destinations, of certain payroll and personnel output forms tickler reports.
Payroll/Personnel Report Generator System (CULPRPT). CULPRPT is a reporting system that utilizes information in the PPS database to generate formatted reports on an "as-needed" basis. Agencies can retrieve specific data for their employees in predefined report formats. CULPRPT reports are currently available to all Agencies and are categorized into two types of reports: (1) Payroll/Personnel Reports and (2) Error Suspense Reports. The information on these reports is obtained from the PPS database.
Retirement Processing System (RETM). RETM keeps track of processing of the applicants for retirement benefits in the event of an employee's (1) retirement, (2) death, or (3) separation with a request for a refund of retirement contributions. NFC submits the application along with the SF 2806 (CSRS)/SF 3100(FERS) to OPM. These applications along with other related documents are reviewed by the Agency personnel office.
Security Entry and Tracking System (SETS). SETS is used to track security clearances and investigations performed by OPM and other investigating Agencies. SETS also tracks the billing associated with the investigative services. SETS interfaces with PPS and PMSO to access individual payroll/personnel and position data. SETS is updated after PINE executes.
Statement of Earnings and Leave (EARN). EARN provides personnel offices access to employees' Statements of Earnings and Leave (also referred to as anE&L Statement). Personnel offices may view and print up to 26 pay periods of earnings and leave data; print an online copy of the E&L Statement; and request an official copy of Form AD-334, Statement of Earnings and Leave, on behalf of the employee.
Time and Attendance Online Suspense Correction and Document Addition System (TSUS). TSUS is an online suspense correction system used by NFC personnel to correct T&A reports that failed the TIME edits.
Time and Attendance Validation System (TIME). TIME reads, collects, edits, and validates T&A data transmitted to the payroll office. TIME executes on the Sunday after the close of the pay period to release all T&A documents that were transmitted to NFC. TIME runs daily throughout the processing week and multiple times at the end of a processing week. *
Table Management System (TMGT). TMGT contains valid values and descriptions for selected data elements used in the payroll/personnel, financial, and administrative systems. TMGT allows customers to inquire, update, request reports, and view documentation data for the various tables used in the application programs. TMGT also produces certain labels.
Time Inquiry - Leave Update System (TINQ). TINQ is an online leave entry and correction system used to update leave data. It is also used to transfer leave data from donors to approved leave recipients participating in the Leave Sharing Program. Changes are reflected in IRIS/PINQ immediately.
Thrift Savings Plan System (TSPS). TSPS handles recordkeeping for the 401(k)-type retirement plan in accordance with the FERS Act.
VTAM Printer Support System (VPS). VPS is a software package used for printer control. The customer is allowed to monitor and control a VPS-specifically defined 3270 type printer.
Web-based Entry, Processing, Inquiry, and Correction System (EPIC Web). EPIC Web is used to enter payroll and personnel transactions, correct transactions that have failed the database edits, execute status and suspense reports, delete and restore transactions, and view future and current payroll/personnel transactions to be processed.
Web-based Special Payroll Processing System (SPPS Web). SPPS is a Web-based data processing system used to process quick service payments, final salary payments for indebted employees, and payments to the estate of a deceased employee.
Web-based System for Time and Attendance Reporting (STARWeb). STARWeb is a Web-based application that is used to prepare and mark transmitted T&A data to be picked up by the NFC process TIME.