Payroll/Personnel Processing

As previously mentioned, PPS is an integrated system that links personnel action processing and payroll activities. PPS is comprised of various subsystems that (1) are menu driven, (2) provide online entry and query functions, (3) perform edits to ensure that data entry meets established specifications, and (4) provide reports. These applications interface with each other to form the integrated PPS. The system, which calculates payroll in 2-week cycles, processes both electronically-entered and system-generated actions (i.e., within-grade increase). Adjustments affecting salary can be processed systematically for up to 26 pay periods. Agencies may receive standardized reports, execute ad hoc FOCUS reports against any of the 900 data elements maintained in the PPS database, and utilize the Reporting Center to formulate reports.

The payroll/personnel processing period revolves around a 2-week cycle. For an illustration of the daily processing of payroll/personnel transactions, see Payroll/Personnel Processing Cycle (Exhibit 1). Payroll and personnel transactions are entered and transmitted during the 2-week cycle, and employees' times are recorded and transmitted at the end of the 2-week cycle. The payroll/personnel cycle consists of:

• The entry and transmission of payroll/personnel data by Agency/Bureau
• The processing of the data by NFC through PPS

For an illustration on the flow of payroll/personnel transactions entered by the Agency/Bureau and the processing of these transactions by NFC, see Payroll/Personnel Processing Flow (Exhibit 2).