Payroll-Personnel Inquiry System (PINQ)

Payroll/Personnel Subsystems

The Payroll/Personnel subsystems are integrated through the shared database, which consists of current and prior salary payment information, position data, personnel actions, name and address information, leave records, etc., all linked and keyed so that information can be accessed randomly and processing steps can follow data through alternative pathways.

The systems listed below are not inclusive of all the Payroll/Personnel subsystems but include only those that directly or indirectly reflect the data displayed in PINQ Payroll/Personnel Inquiry System. Below is an explanation of these systems.

Time and Attendance Validation System (TIME). TIME Time and Attendance Validation System reads, collects, edits, audits, and validates T&A Time and Attendance data transmitted to NFC for all employees paid by NFC National Finance Center. Additionally, TIME Time and Attendance Validation System updates the Payroll/Personnel database, thereby establishing the hours and type of pay for which the employee is paid. PINQ Payroll/Personnel Inquiry System displays T&A Time and Attendance data during the pay period after the T&A Time and Attendance releases from TIME Time and Attendance Validation System.

Payroll Accounting System (PACS). PACS Payroll Accounting System is a financial management data collection and reporting system. It has the capability to correct any forced release accounting data. PPS Payroll/Personnel System interfaces with PACS Payroll Accounting System when transactions are processed. The accounting data obligated for the transaction is displayed in PINQ Payroll/Personnel Inquiry System during the pay period as appropriate.

Administrative Billings and Collections System (ABCO). ABCO Administrative Billings and Collections System involves the administrative billings and collections function of each Department serviced by NFC National Finance Center. Bills are required as a result of errors made by field units, employees, etc., which result in erroneous payments or overpayments by NFC National Finance Center. Most administrative billings are on a one-time basis with some accounts being liquidated by partial payments. Those liquidated by partial payment may be through payroll deductions. If so, a receipt account is established and deductions are made each pay period. These deductions display in PINQ Payroll/Personnel Inquiry System Screen PQ051, PACS Payroll Accounting System Receipt Accounts.

Personnel Input and Edit System (PINE). PINE Personnel Input and Edit System edits and audits all payroll and personnel documents. Actions that pass PINE Personnel Input and Edit System edits with a current or prior effective pay period are sent to the Personnel Processing System (PEPL) to update the Payroll/Personnel database. Actions that are effective in future pay periods and pass the PINE Personnel Input and Edit System edits are held until the effective pay period. Actions that do not pass the PINE Personnel Input and Edit System edits (regardless of the effective pay period) are placed in suspense.

Personnel Processing System (PEPL). PEPL Personnel Processing System performs the update function of personnel areas of the database. All documents passing validation through PINE Personnel Input and Edit System are processed through PEPL Personnel Processing System for necessary update or modification of database elements. PEPL retains personnel/payroll transactions that have processed and applied to the database. The data is retrieved during the pay period from PEPL and displayed in PINQ Payroll/Personnel Inquiry System. PEPL Personnel Processing System also produces a log of all transactions applied to the database as well as utilization statistics and management reports.

Payroll Computation System (PAYE). PAYE Payroll Computation System is the center of the integrated PPS Payroll/Personnel System. It performs the complicated computation routines required to produce net salary data for disbursement and transmission to the United States Department of the Treasury (Treasury). In addition to creating disbursement data, PAYE Payroll Computation System also creates accounting records that are processed and reported through PACS Payroll Accounting System.

PAYE Payroll Computation System computes the employee's gross pay, makes applicable deductions, applies adjustments from the Adjustment Processing System (ADJP), develops the net amount due, and prepares data for subsequent issuance of a salary check by Treasury. This system updates the database during the weekend prior to the Thursday payday, to reflect salary payments as well as employee's leave. PAYE Payroll Computation System also prepares an earnings statement for all paid employees each pay period, reflecting the current payment, plus year-to-date (YTD) data on earnings, deductions, leave, adjustments, retirement, etc.

A significant feature of the PAYE Payroll Computation System process is the interface with the Travel System. This interface provides the means for effectively collecting outstanding travel advances and also provides a means for updating transfer of station allowances that must be shown on the Form W-2, Wage and Tax Statement (W-2). This is for USDA United States Department of Agriculture Agencies only.

PAYE Payroll Computation System also processes the deductions for Federal and States taxes, savings allotments, charitable contributions, union dues, etc., and reports to the appropriate organizations. PAYE Payroll Computation System builds and maintains data for preparation and reporting of W-2s at the end of the earnings year. PINQ Payroll/Personnel Inquiry System displays the employee transactions processed through PAYE Payroll Computation System.

Bi-Weekly Examination Analysis and Reporting System (BEAR). BEAR Bi-Weekly Examination Analysis and Reporting System generates a "system sweep." It closes out the prior pay period and sets up the current pay period for Payroll/Personnel-related information. This system generates any type of notification that will effect an employee's Payroll/Personnel database. PINQ Payroll/Personnel Inquiry System/IRIS displays transactions processed through BEAR Bi-Weekly Examination Analysis and Reporting System.

Web-based Entry, Processing, Inquiry, and Correction System (EPIC Web). EPIC Web Web-based Entry, Processing, Inquiry, and Correction System is used to enter payroll and personnel transactions, correct transactions that have failed the database edits, execute status and suspense reports, delete and restore transactions, view future and current payroll/personnel transactions to be processed.

Front-End System Interface (FESI). FESI Front-End System Interface is not a system itself but is an interface process between the front-end entry system used by the Agency and NFC National Finance Center’s PPS Payroll/Personnel System. Front-end entry systems are used by NFC National Finance Center customer Agencies to batch transmit data to NFC National Finance Center for processing in PPS Payroll/Personnel System in lieu of entering it in an NFC National Finance Center maintained entry system.

EmpowHR. Payroll/Personnel Inquiry System EmpowHR is a Human Capital Management System comprised of an integrated suite of commercial and Government applications that support all critical Human Resources (HR) components in a single enterprise system.