Information Research Inquiry System (IRIS)

IRIS Data Elements

This topic has been updated to display the descriptions for Paid Parental Leave (PPL).

1st Legal Auth (IR122/2, IR522/2). Records the authority and related identifying citations under which the Agency acted in effecting the action. In many instances this authority data is used to generate output reports prescribed by the Office of Personnel Management (OPM) and the Department. This element is usually system generated from the five-digit nature of action code (NOAC). If it cannot be generated by the NOAC Nature of Action Code, it will be furnished by the Agency.

1st Restored Hours (IR136/1). Total hours of annual leave restored because of administrative error, public exigency, or sickness.

1st Restored Year (IR136/1). Last two digits of the year in which the annual leave was restored. The year is used to project the temporary period during which the restored leave must be scheduled and used or otherwise lost.

2nd Legal Auth (IR522/2). OPM Office of Personnel Management or other legal authority.

2nd Restored Hours (IR136/1). Total hours of annual leave restored because of administrative error, public exigency or sickness.

2nd Restored Year (IR136/1). Last two digits of the year in which the annual leave was restored. The year is used to project the temporary period during which the restored leave must be scheduled and used or otherwise lost.

3rd Restored Hours (IR136/1). Total hours of annual leave restored because of administrative error, public exigency, or sickness.

3rd Restored Year (IR136/1). Last two digits of the year in which the annual leave was restored. The year is used to project the temporary period during which the restored leave must be scheduled and used or otherwise lost.

45 Day Carryover Code (IR136/1). Annual leave 45-day code. Certain employees stationed overseas or at foreign posts of duty are entitled to carry forward from one leave year to another with a maximum annual leave accumulation of 45 days. This element indicates whether or not the employee is entitled to this particular provision.

45 Day Carryover Hours (IR136/1). Annual leave hours accumulated by an employee who is being transferred back to the United States from a foreign post when the number of hours exceed the prior year's carryover. The hours should not exceed 360 hours unless their annual leave prior year's carryover exceeds 360 hours. When the balance exists, it is used in Pay Period 01 to determine the employee leave ceiling and is then zeroed out.

A

Accession Auth (IR123/1). Authority under which the employee was hired.

Accession Break in Service Ind. (IR144). Code that indicates if the employee has a break in service.

Accession Date (Day, IR123/1, IR523/1). Day the employee was hired.

Accession Date (Month, IR123/1, IR523/1). Month the employee was hired.

Accession Date (Year, IR123/1, IR523/1). Year the employee was hired.

Accession Method (IR123/1). The manner in which the employee became an accession to the roles.

Accession NOA Code (first three-digit code, IR123/1, IR523/1). First three-digit alphanumeric code assigned by OPM Office of Personnel Management to identify the legal authority for the accession.

Accession NOA Code (Position NOA, IR123/1, IR523/1). Position nature of action code under which the employee was hired.

Accession NOA Code (Second three-digit code, IR123/1, IR523/1). Second three-digit alphanumeric code assigned by OPM Office of Personnel Management to identify the legal authority for the accession.

Accession PP (IR123/1, IR223, IR523/1). Pay period the employee was an accession to the rolls. If the employee was with the Department before 1963 and was converted to the payroll system in 1963 or 1964, this field will contain zeros.

Accession YR (IR123/1, IR223, IR523/1). Last two digits of the year the employee became an accession to the rolls of the Department.

Account Disbursement Type (IR114). Code that identifies if the check is being sent DD direct deposit/EFT electronic funds transfer or mailed to a specific address.

Account EFT (IR124, IR524). Employee’s personal bank account number to which the employee’s check is to be credited.

Account Established PP (IR114). Pay period a receipt account was established on the database.

Account Established YR (IR114). Year receipt account was established.

Account Number (IR112, IR114). Account number for the discretionary allotment payment.

Account Number (IR114). Number assigned to the first receipt account.

Account Route Number (IR114). Routing number used by the Federal Reserve Bank to identify the financial institution election for fund transfer.

Account Status (IR114). Receipt account indicator used for purchasing service credit for post-1956 military service.

Account Type (IR114, IR124, IR524). Code that indicates whether the account is a checking (C) or savings (S) account.

Accounting Distribution Approp Code (IR142, IR542). Appropriation to which the expenses are to be charged.

Accounting Distribution FY (IR134, IR142, IR542). First position of the accounting distribution that represents the fiscal year.

Accounting Distribution Sub Lev (IR142, IR542). Accounting levels to which the expenses are to be charged.

Accrual Reduction (IR133, IR136/1). Annual leave accrual reduction (YTD year-to-date).

Accrual YTD (IR136/1, IR133). Summary of annual leave hours accrued during the current leave year. For full-time employees, the accruals are updated by the individual’s leave category each pay period. For those full-time employees in leave category 6, the accruals are updated by 10 hours as of the last full pay period of the calendar year. For part-time employees with an assigned tour of duty, annual leave is accrued on the basis of the number of base hours in pay status each pay period.

Accruals Reduction (IR136/1). Summary of sick leave hours accruals that have been reduced from the employee’s sick leave balance as a result of absence without leave (AWOL). When the number of hours of non-pay status during the leave year equals the number of base-pay hours in a pay period, the sick leave accruals are reduced by 4 hours. This amount is reset to zero at the beginning of the first pay period of the leave year.

Accruals YTD (IR136/1). Summary of sick leave hours during the current leave year. For full-time employees, the accruals are updated by 4 hours each pay period. For part-time employees with an assigned tour of duty, 1 hour of sick leave is accrued for each 20 base hours in pay status each pay period. This amount is reset to zero at the beginning of the first pay period of the leave year.

Accrued SES (IR136/1). Hours of annual leave accrued by an SES Senior Executive Service employee in a leave year.

Acct Appn Cd (IR103). Accounting levels to which the expenses are to be charged.

Acct Distribution fiscal year (FY) (IR103). First position of the accounting distribution that represents the fiscal year.

Acct Station Cd (IR101, IR201, IR501). Accounting office to which the employee’s salary and related expenses are to be reported for the maintenance of accounting and budgetary records and reports.

Acct Station Charged (IR142, IR542). Accounting station charged for cash award.

Action Code (IR115). Code that indicates the type of change being accomplished during the current pay period.

Action Code (IR116). Code that indicates the life insurance action being taken.

Action Code (IR117, IR217). Code that indicates the retirement action being taken.

Action Code (IR118, IR218, IR518). Thrift code that indicates the action being taken.

Action Eff Date (Day, IR311). Day personnel action is effective.

Action Eff Date (Month, IR311). Month personnel action is effective.

Action Eff Date (Year, IR311). Year personnel action is effective.

Action Source (IR115). Health Benefit code that indicates the source document which established the action code.

Additional Payee Info (IR114). Used to identify the receipt account ID identification.

Adj Salary (IR122/1, 522/1). Amount of employee’s salary stated as annual, monthly, daily, or hourly as indicated by the salary rate code. This includes cooperative and/or annuitant share of salary.

ADJP Elaps PP Counter (IR123/1, IR223). Number of pay periods that have elapsed since the first period the employee was paid. It is used to generate automatic pay adjustments for the Department of the Census Decennial employees. It is reset when the employee enters penalty status or the pay adjustment is processed.

Adjust Flag (IR115). Health benefit code that indicates if retroactive collection should be computed on new enrollments.

Adjust Flag (IR116). Life insurance code that indicates if retroactive collection should be computed on new enrollments.

Adjusted Salary (IR101, IR145, IR201, IR501, IR547). Base contract salary; amount of employee’s salary stated as annual, monthly, daily, or hourly as indicated by the salary rate code. This includes the cooperative and/or annuitive share of salary.

Administrative Leave Used YTD (IR138). Summary of official leave hours used during the current leave year. Official leave is classified as authorized absence from duty without loss of pay or charge to annual, sick, or compensatory leave balances. Types of leave in this category are jury, examination, funeral, witness, voting, holiday, transfer of official station, court, administrative, hazardous weather dismissal, and home leave. This amount is reset to zero at the beginning of the first pay period of the leave year.

Agcy (IR122/1, IR125, IR127, IR222/1, IR225, IR522/1, IR525). First level of the organizational structure. Code that identifies the Agency, by code, as assigned to the United States Department of Agriculture (USDA) by NFC National Finance Center.

Age Adjustment Allowance (IR135). Work field that is part of the age adjustment-allowance computation.

Age At Separation Months (IR135). Work field that computes the number of months toward the next year of age an employee will be when that employee becomes separated. This is used in computing severance pay.

Age At Separation Years (IR135). Work field that computes the number of years from the birth date of employee to the time that employee separates. This is used in computing severance pay.

Age Bracket Code (IR116, IR216). Life insurance code that indicates age bracket for an employee. The employee’s age bracket is updated each year on the employee’s birthday. The valid values (append second and third lines)
are 1-7.

Agency (IR127, IR227, IR527). Number that indicates a particular Agency, Bureau, or operating unit for the detailed assignment.

Agency Charged (IR142, IR542). Agency to which the cash award is charged.

Agency Info (IR123/2, IR523/2). Field that is available for the Agency’s use.

Agency Use (IR123/2, IR223, IR304, IR523/2). Field established by the Agency for use as it seems appropriate.

Agency Use 1 (IR122/1, IR122/2, IR222/1, IR222/2, IR522/1, IR522/2). Field established by the Agency for use as it seems appropriate.

Agency Use 2 (IR122/1, IR122/2, IR222/1, IR222/2, IR522/1, IR522/2). Field established by the Agency for use as it seems appropriate.

Agy 1 Pct. And/Or Match YTD (IR118). Year-to-date Agency contributions for an employee in a particular retirement plan. This amount is reset to zero at the beginning of the new tax year.

Agy Contribution YTD (IR117). Year-to-date Agency contribution for an employee in a particular retirement plan. This amount is reset to zero at the beginning of the new tax year.

Allotment Amount (IR112). Amount of money deducted each month from the employee’s pay for a discretionary allotment.

Allotment Number (IR112). Number assigned for each discretionary allotment authorized.

Allotment Type (IR112). Code that indicates whether the deduction is monthly or biweekly.

Allowance COLA Code (IR109, IR209). Code that indicates whether the employee is to be paid a COLA and/or a non-foreign post differential. TC45 on the T&A generates "yes" if COLA post differential is compatible. Data is entered into Personnel Action Processing System (PACT) for employees who are not eligible for COLA.

Allowance Record Balance (IR109, IR2019). If an Allowance Total is indicated, the element will be initialized with the Allowance Total. It will be reduced by the allowance rate; therefore, it will contain the remaining balance of the Allowance Total.

Allowance Record Code (IR109, IR209). Code that indicates whether the allowance will be on a per day or per pay period basis. This code is used in conjunction with the allowance rate.

Allowance Record Rate (IR109, IR209). Rate at which the allowance is being paid. It reflects a per day or per pay period rate depending on the allowance code.

Allowance Record Taxable (IR109, IR209). Code that indicates if this allowance is taxable or exempt. The codes are:

Allowance Record Total (IR109, IR209). Indicates the total maximum allowance, if any. If present the allowance-balance will be adjusted when an allowance is paid.

Allowance Record Type (IR109, IR209). Code that indicates the type of allowance by transaction code (TC) with the description.

Alternate Work Schedule (IR102/1, IR202/1). Code that indicates if an employee is on a compressed work schedule. A compressed work schedule is one where the daily scheduled tour of duty is generally more than 8 hours thereby providing for more time away from the employee's official station.

Amount (IR110). Amount to be deducted each pay period for financial organization allotment.

Amount Deducted for Charity per PP (IR111, IR211). Amount of money deducted each pay period from the employee’s salary for charitable contribution.

Amount for Flexfund (IR113, IR213). Amount to be deducted for flexfund account (Flexible Spending Account) for each pay period.

Amount not to exceed (NTE) per PP (Deduction Data - amount payments cannot exceed, IR306). Amount that alimony and/or child support payments cannot exceed in a pay period.

Amount NTE per PP (Arrears Data - limit on amount, IR306). Limit on the amount that may be deducted per pay period for arrears in child support and alimony.

Amount of Award (IR142). Amount of money that is paid to an employee for a cash award. This amount is used to update the YTD year-to-date money earned by an employee for W-2 purposes.

Amount of Distribution (IR519). Computed amount of a portion of the total deduction from employee earnings that is to be distributed to one of the investment funds.

Amount Paid per PP (IR114). Amount of money deducted each pay period from the employee’s salary for indebtedness for a receipt account.

Amount per Pay Period (IR308, IR309). Amount of money deducted from the employee’s salary for union dues.

Amount per PP (Arrears Data - IR306). Amount of arrears deduction to be made each pay period for child support and alimony.

Amount per PP (Court Cost Data - deduction for court costs, IR306). Amount of money deducted each pay period from the employee’s salary for court costs of an alimony and/or child support case.

Amount per PP (Deduction Data - deduction for alimony and/or child support, IR306). Amount of money deducted each pay period from the employee’s salary for an alimony and/or child support case.

Amount PP (IR111). The amount of money deducted each pay pay period from the employee's salary for charitable contribution.

Amount PP Deferred (IR121). Amount of money to be deducted each pay period designated as deferred.

Amount PP Non Deferred (IR121). Amount of money to be deducted each pay period designated as nondeferred.

Amt-1, Distributed to Investment Funds (IR119). Computed amount of a portion of the total deduction from employee earnings that is to be distributed to one of the investment funds.

Amt-2, Distributed to Investment Funds (IR119). Computed amount of a portion of the total deduction from employee earnings that is to be distributed to one of the investment funds.

Amt-3, Distributed to Investment Funds (IR119). Computed amount of a portion of the total deduction from employee earnings that is to be distributed to one of the investment funds.

Anniv Date (Day, IR313). Day the employee’s performance evaluation is due.

Anniv Date (Month, IR313). Month the employee’s performance evaluation is due.

Anniv Date (Year, IR313). Year the employee’s performance evaluation is due.

Annual Leave Error (IR136/1). Each pay period the annual leave balance is verified with the balance on the T&A Time and Attendance report. As differences occur, the employee’s record is annotated to indicate an error exists. When the difference first occurs, a message is displayed indicating a new error. Once the difference exists for 2 or more pay periods, subsequent messages indicate that it is now a prior pay period error.

Annual LV 45 Day Code (IR122/2, IR522/2). Indicates if certain employees stationed overseas or at foreign posts of duty are entitled to carry forward from 1 leave year to another a maximum annual leave accumulation of 45 days.

Annual LV Category (IR122/2, IR136/2, IR522/2). Indicates the annual leave earning status. If the employee is eligible to earn annual leave, the code represents the appropriate earning category.

Annuitant Indicator (IR102/2, IR122/1, IR202/2, IR222/1, IR501/2, IR522/1). Status of an annuitant appointed to a position in the Federal civilian service. This code indicates whether an employee is receiving retired or retained pay from previous civilian or military service.

Annuitant Share Amount (IR102/2, IR122/2, IR202/2, IR222/2, IR502/2, IR522/2). Amount of annual annuity for reemployed annuitant.

Appn Cd (IR103, IR134). Appropriation to which the expenses are to be charged.

Appointment Date (Day, IR102/1, IR502/1). Day conversion is effective.

Appointment Date (Month, IR102/1, IR502/1). Month conversion is effective.

Appointment Date (Year, IR102/1, IR502/1). Year conversion is effective.

Appointment Days Balance (IR102/2, IR202/2, IR502/2). Balance of hours for this appointment.

Appointment Days Total (IR102/2, IR502/2). Appointment days limitation starting balance.

Appointment Dollar Balance (IR102/2, IR202/2, IR502/2). Dollar balance for this appointment.

Appointment Dollar Total (IR102/2, IR502/2). Dollar limitation amount for this appointment.

Appointment Hours Balance (IR102/2, IR202/2, IR 502/2). Balance of hours for this appointment.

Appointment Hours Total (IR102/2, IR502/2). Appointment hours limitation starting balance.

Appointment Limitation Code (IR102/2, IR202/2, IR502/2). Code which provides a means of identifying whether or not the employee’s appointment is subject to any limitations. This code is utilized by the computer in routines that audit the completeness and accuracy of data with respect to those appointments with limitations. This code is one of the controlling factors for reporting to employees the notification of expiration of appointment limitations.

Appointment Nature of Action (NOA) Code (IR123/1, IR523/1). Nature of action code under which the employee was converted.

Appointment NOA Code (IR123/1). Second three-digit alphanumeric code assigned by OPM Office of Personnel Management to identify the legal authority for the appointment.

Appointment NOA Code (IR123/1). First three-digit alphanumeric code assigned by OPM Office of Personnel Management to identify the legal authority for the appointment.

Appointment NTE (Day, IR102/2, IR122/1, IR202/2, IR222/1, IR502/2, IR522/1). Day limited employee appointment will expire.

Appointment NTE (Month, IR102/2, IR122/1, IR202/2, IR222/1, IR502/2, IR522/1). Month limited employee appointment will expire.

Appointment NTE (Year, IR102/2, IR122/1, IR202/2, IR222/1, IR502/2, IR522/1). Year limited employee appointment will expire.

Approved Leave Donor Code (IR136/2). Code that indicates if an employee is cleared to donate leave.

Approved Leave Recipient (IR136/2). Code that indicates if an employee is an approved leave recipient.

Appt. Authority (IR123/1). Authority under which the employee was converted.

Appt. Excluded From CSRS Ind (IR119). Code that indicates whether or not an employee’s appointment is covered under the CSRS Civil Service Retirement System plan as covered by law and regulation. This is used in retirement coverage determinations.

Appt. Excluded From FERS Ind (IR119). Code that indicates whether or not an employee’s appointment is covered under the FERS Federal Employees Retirement System plan as covered by law and regulation. This is used in retirement coverage determinations.

AUO/AP Change Code (IR102/2). Standby AUO administratively uncontrollable overtime change code.

AUO/AP Last Change Date (Day, IR102/2). Day the last change was made to the administratively uncontrolled overtime code.

AUO/AP Last Change Date (Month, IR102/2). Month the last change was made to the administratively uncontrolled overtime code.

AUO/AP Last Change Date (Year, IR102/2). Year the last change was made to the administratively uncontrolled overtime code.

AUO/AP Projected Annual Amount (IR102/2). Projected annual amount for employee paid administratively uncontrolled overtime.

AUO/AP Standby Hours Week 1 (IR102/2, IR202/2). Scheduled standby hours for week 1 of the pay period for employees entitled to premium compensation on an annual basis for such hours.

AUO/AP Standby Hours Week 2 (IR102/2, IR202/2). Scheduled weekly standby hours. This entry is made only when the differential period begins, ends, or changes in the second week of the pay period.

AUO/AP Standby Percent (IR102/2, IR202/2, IR502/2). Differential percent for employees entitled to premium compensation on an annual basis for standby or overtime duty. This field is made up of a two-position percentage and a one-position fraction.

Authentication Date (Day, IR122/1, IR522/1). Day the personnel action is authenticated.

Authentication Date (Month, IR122/1, IR522/1). Month the personnel action is authenticated.

Authentication Date (Year, IR122/1, IR522/1). Year the personnel action is authenticated.

Authority Date (Day, IR308, IR309, IR311). Day the employee authorized the deduction of union dues.

Authority Date (Month, IR308, IR309, IR311). Month the employee authorized the deduction of union dues.

Authority Date (Year, IR308, IR309, IR311). Year the employee authorized the deduction of union dues.

Authorization Number (IR108). Number assigned for each bond deduction authorized by the employee.

Award Agency Use (IR142). Data field to be used by each Agency.

Award Code (IR142, IR542). Code that indicates the award. The first position will be the code, and it will be followed by a three-digit number.

Award Name (IR142). Full name to whom the award is given.

Award Scope (IR142). Code that identifies whether award is Government, non-Government, or Agency/Bureau sponsored.

Award Type Code (IR142, IR542). Code that indicates the type of cash award processed.

Awards Case Number (IR142, IR542). Number assigned to the cash award.

AWOL Since Last WGI (IR303). Summary of unapproved AWOP hours occurring since the employee's last WGI within-grade increase. For those employees in steps 1, 2, and 3; the first 80 hours of AWOP during the waiting period are forgiven. For steps 4, 5, and 6; the first 160 hours are forgiven. For steps 7, 8, and 9; the first 240 hours are forgiven. The excess is first converted to workdays using a ratio of 7/5. The calendar days are used to extend the employee’s waiting period for the next WGI within-grade increase. This is reset to zero when the WGI within-grade increase is granted.

B

Balance for Allowance (IR109, IR209). If an allowance total is indicated, element that is initialized with the allowance total. It will be reduced by the allowance rate; therefore, it will contain the remaining balance of the allowance.

Balance for Flexfund (IR113, IR213). Remaining balance to be deducted for flexfund account (Flexible Spending Account) for the tax year.

Balance of Severance Pay (IR135). Work field that computes the balance of the severance pay that will not be paid as full payment.

Balance Owed (IR114). Balance of money owed by an employee for the receipt account.

Balance Religious Obser (IR139). Employee’s compensartory leave balance for religious leave.

Balance Remaining (IR111, IR211). Balance remaining in the charitable contribution campaign area account after a deduction has been made. The amount is determined by multiplying the pay period deduction by the number of pay periods in the calendar year. This amount is reduced each pay period until it reaches zero at the end of the calendar year.

Bank Acct No (IR306). Bank account number of the individual receiving alimony and/or child support payments.

Bank Acct Number (IR110, IR120). Employee’s personal bank account number to which the financial allotment is to be credited. Used for electronic funds transfer.

Bank Route Number (IR110, IR120). Routing number used by the Federal Reserve Bank to identify the financial institution. Used for electronics fund transfer.

Bar Membership State Code (IR123/1). Code that indicates the State in which an individual is a member of the bar.

Bar Membership State Code (IR530). Code that indicates if an individual has a law degree and is a member of the bar.

Bargaining Unit Status (IR102/1, IR122/1, IR202/1, IR222/1, IR502/1, IR522/1). A Bargaining Unit Status (BUS) code is a four-digit code that identifies the bargaining unit status for each position. This field indicates whether an employee is eligible for coverage by a bargaining unit and if covered, the specific bargaining unit.

Base Pay (Credit, IR121). Amount of base pay for a thrift savings credit adjustment.

Base Pay (Debit, IR121). Amount of base pay for a thrift savings adjustment debit.

Base Pay YTD (IR103). Amount of base pay accumulated for the calendar year. Resets to zero (0) at the beginning of the new tax year.

Batch (IR125, IR225). Batch number assigned to the last document applied to the database.

Benefit Type (IR113, IR115, IR116, IR117, IR118, IR121, IR213, IR215, IR216, IR217, IR218, IR515, IR518). Code that indicates the difference between Government-wide and non-Government-wide benefit pay.

Biweekly Deduct Non Table (IR116, IR216). Biweekly deduction amount for life insurance plans not table driven.

Biweekly Pay Periods (IR135). Work field that computes the number of biweekly pay periods the severance pay will be paid in.

Biweekly Rate at Date of Separation (IR135). Work field that computes the biweekly pay rate, in dollars, on the date the employee separates.

Biweekly Severance Amount (IR134, IR135). Gross biweekly amount of severance pay.

Bond Owner (IR108). Bond owners first, middle, and last name of the person designated as the owner on the bond authorization.

Bonus Granted (IR313). SES bonus amount granted.

Build TSP Data Record (IR118). Code that indicates if an employee data record is to be passed to the TSP Thrift Savings Plan file.

Building Name and Address (IR146). Literal to describe the building name and address for applicable GAO Government Accountability Office employees.

C

Cal Year Split Type Leave (IR140). Code that indicates the type of leave moved by PAYE Payroll Computation System to Susp-AWOL-Cal-Yr-Split. Only one type of non-pay leave will be expected for the single pay period spanning calendar year values.

Career Perm Last Recorded (Day, IR102/1). Day from which service is to be last recorded to career tenure.

Career Perm Last Recorded (Month, IR102/1). Month from which service is to be last recorded to career tenure.

Career Perm Last Recorded (Year, IR102/1). Year from which service is to be last recorded to career tenure.

Career Perm Tenure Starts (Day, IR502/1). Day from which service is to be counted toward career or permanent tenure.

Career Perm Tenure Starts (Month, IR502/1). Month from which service is to be counted toward career or permanent tenure.

Career Perm Tenure Starts (Year, IR502/1). Year from which service is to be counted toward career or permanent tenure.

Carryover Amount (IR108). The amount remaining in the bond account to be applied to next purchase of a bond.

Carryover Bal (Annual Leave, IR133, IR136/1). Hours of annual leave carried forward from 1 leave year to the next. This balance is also the leave ceiling for those employees who are entitled to carry forward more than the current limitation of 240 hours and 720 hours for SES Senior Executive Service employees. The balance is changed only once. This is at the beginning of the first pay period of the leave year, and it is dependent on the employee’s leave ceiling and their annual leave balance as of the last pay period in the preceding leave year.

Carryover Bal (Sick Leave, IR133, IR136/1). Hours of sick leave carried forward from one leave year to the next. This balance is changed only once a year at the beginning of the first pay period of the leave year.

Carryover Balance (Home Leave, IR138). Hours of home leave carried forward from the previous year.

Carryover Balance (Shore Leave, IR138). Hours of shore leave carried forward from the previous year.

Carryover Prior Year (IR136/1). Number of hours of annual leave carried over from the prior leave year.

Case File Number (IR145). Unique number identifying each recruitment activity within experimental or comparison sites.

Case Number (IR306). Child support and alimony case number. A four-digit sequential number assigned to the case by the employee's Agency.

Cash Award Amount (IR123/2, IR142, IR223, IR242, IR542). Amount of money paid to a merit pay employee for a cash award.

Cash Award Effective PP (IR123/2, IR142, IR223, IR242). Pay period in which the merit pay cash award was paid.

Cash Award Effective YR (IR123/2, IR142, IR223, IR242). Year that the merit pay cash award was paid.

Cash Award Ind (IR144). Indicates whether a cash award should be processed this pay period for payment.

CBPO Retirement SCD Date Day (IR117). Day an employee became eligible to participate in one of Customs and Border Protection Office (CBPO) retirement plans.

CBPO Retirement SCD Date Month (IR117). Month an employee became eligible to participate in one of Customs and Border Protection Office (CBPO) retirement plans.

CBPO Retirement SCD Date Year (IR117). Year an employee became eligible to participate in one of Customs and Border Protection Office (CBPO) retirement plans.

Certificate Name (IR130, IR530). Name of professional certificate received.

Certificate Number (IR130, IR530). Two-digit code that represents type of professional certificate received.

Certificate State (IR130, IR530). State in which the certification took place.

Certificate Year (IR130, IR530). Year employee became certified.

Change Code (IR115). Health benefit code that indicates if a change occurred for the pay period being processed. The code is reset to “n” after reporting requirements have been met.

Change Date (IR143). Julian date the time-off award record was last updated.

Change ID (IR143). User ID identification of the person who last updated a time-off award record.

Change Indicator (IR108). Code indicating whether or not a bond authorization was changed or canceled.

Change in Tenure (Day, IR102/1). Day provisional employee was converted to career tenure.

Change in Tenure (Month, IR102/1). Month provisional employee was converted to career tenure.

Change in Tenure (Year, IR102/1). Year provisional employee was converted to career tenure.

Change Status Code (IR118). A system-generated code that indicates an employee’s status with respect to participation in the Thrift Savings Plan.

Changed Date Cal (IR139). A breakout of the Julian date in the month-day-year format.

Changed Date Julian (IR139). Julian date the compensatory leave record was last updated.

Changed ID (IR139). ID of the person who last updated a compensatory leave record.

Check Mail Address (IR124, IR524). Employee’s check mailing address.

Citizenship Country Code (IR119). The 3-position code that indicated the employee’s citizenship. This code can be found at www.gsa.gov under Geographic Location.

Citizenship Status (IR122/2, IR123/1, IR222/2, IR223, IR522/2, IR523/1). Code that identifies the citizenship status of the employee.

City Cd (Check Mail Address, IR124, IR524). City name of employee’s check mailing address.

CMSA Code (IR101, IR201, IR501). Consolidated metropolitan statistical code.

COLA Percent (IR502/2). Percentage figure used to determine the amount of money to be paid as a COLA.

COLA Post Diff Code (IR109, IR122/2, IR209, IR222/2, IR522/2). Code that indicates the employee’s entitlement to a COLA or post differential.

Collection Ends PP (IR121). Pay period the collection will end.

Collection Ends YR (IR121). Year the collection will end.

Comp EQ Abil Code (IR123/1). Code that indicates computer equipment experience for an individual.

Note: If an invalid code, other than one specified above, is entered in this field, the action is rejected and the message “invalid code. reenter” is displayed.

Comp Travel Bal (IR139). Number of hours of compensatory travel time that the employee has available to use.

Competitive Level Code (IR244, IR502/2). Code that identifies positions so alike as to be interchangeable during a reduction in force (RIF).

Compressed Work Schedule (IR138).

Conflict of Interest Submitted (IR123/2). Code that indicates whether an employee occupying a position subject to conflict of interest or financial disclosure reporting requirements has submitted the required statements.

Consecutive Day Cntr (IR133, IR140). Summary of consecutive days of AWOP occurring since the employee received a career-conditional appointment. Whenever an employee is or will be in a non-pay status in excess of 30 days, a personnel action is processed and this counter is activated. An employee must serve 3 years in a career-conditional status without a break in service in order to be eligible for conversion to career tenure. The first 30 days of consecutive non-pay status is forgiven.

Contribution Amount (IR115). Amount contributed biweekly by Agency for health benefits.

Control Number (IR115, IR215). Health benefit number assigned by carrier for identification.

Conversion Career Tenure Day (IR102/1, IR202/1). Projected day an employee will become eligible for conversion to career tenure.

Conversion Career Tenure Month (IR102/1, IR202/1). Projected month an employee will become eligible for conversion to career tenure.

Conversion Career Tenure Year (IR102/1, IR202/1). Projected year an employee will become eligible for conversion to career tenure.

Coop Employee Control Code (IR102/2, IR122/2, IR202/2, IR222/2, IR502/2, IR522/2). Code that indicates whether employee is a cooperative type employee and if so, who is responsible for maintaining control over him/her as provided in the cooperative agreement.

Coop Holiday Rate (IR122/2, IR222/2, IR522/2). Hourly holiday rate for a cooperative employee if different from the rate computed from base salary. All nines indicate that the cooperator pays all holiday work.

Coop Overtime Amt (IR122/2, IR222/2, IR522/2). Hourly overtime rate for a cooperative employee if different from the rate computed from base salary. All nines indicate that the cooperator pays all overtime work.

Coop Rt Holiday (IR102/2, IR202/2, IR502/2). Hourly holiday rate for cooperative employee if different from the rate computed from base salary. All nines indicate that the cooperator pays all holiday work.

Coop Rt Overtime (IR102/2, IR202/2, IR502/2). Hourly overtime rate for cooperative employee if different from the rate computed from base salary. All nines indicate that the cooperator pays all overtime work.

Coop Share Amount (IR102/2, IR202/2, IR502/2). Amount of cooperative employee’s salary paid by the cooperator must be on basis indicated by the salary rate code. This is used in computing the employee’s pay. The employee’s base salary is reduced by this amount.

Coowner Number (IR108). Bond number of co-owner or beneficiary.

COPR Comm Hours Last 26 PP (IR103). Number of hours of commute overtime worked by Customs Officers (Customs inspectors and canine enforcement officers) for the following prefix and transaction codes (TC) during the last 26 pay periods. This is 30/21 overtime paid at triple rate. Customs officers are entitled to COPR Customs Officer Pay Reform to have their FEGLI Federal Employees' Group Life Insurance coverage and deductions computed based on their base salary plus the amount paid under Prefix 30 and TC 21 not to exceed $12,500 for the last 26 pay periods.

COPR OT Hours Last 26 PP (IR103). Number of hours of overtime worked by Customs Officers for the following prefixes and TC transaction codes during the last 26 pay periods. These are Prefix 20, TC 21 and Prefix 22, TC 21. Customs officers entitled to COPR Customs Officer Pay Reform have their FEGLI Federal Employees' Group Life Insurance coverage and deductions computed based on their base salary plus the amount paid under Prefix 20, TC 21 and Prefix 22, TC 21 not to exceed $12,500 for the last 26 pay periods.

COPR OT Ret Curr FY YTD (IR103). Amount of overtime paid to Customs Officers for the following Prefixes and TC transaction codes for the current fiscal year: Prefix 20, TC 21; Prefix 22, TC 21; and Prefix 30, TC 21. This field continues to increase even though there is a COPR overtime limitation of $12,500, on deductions for TSP Thrift Savings Plan, retirement, and FEGLI Federal Employees' Group Life Insurance for COPR Customs Officer Pay Reform overtime. Employees are entitled to COPR Customs Officer Pay Reform overtime up to a $25,000 limitation taking into consideration premium pay.

COPR OT Ret Pay Period (IR103). Amount of overtime paid to Customs Officers for the following prefixes and TC transaction codes for the current pay period. They are Prefix 20, TC 21; Prefix 22,
TC 21; and Prefix 30, TC 21.

COPR Overtime Amount (IR103). COPR Customs Officer Pay Reform Overtime Amount.

COPR Premium Pay FY YTD (IR103). Amount of premium pay for Customs Officers for the following prefixes and TC transaction codes for the current fiscal year.

Note: This field continues to increase even though there is a COPR Customs Officer Pay Reform premium pay limitation of $25,000.

COPR Premium Pay FY YTD PRI (IR103). Amount of premium paid to Customs Officers for the following prefixes and TC transaction codes for the previous fiscal year:

Note: This field is increased when corrected T&A Time and Attendances for the previous fiscal year are processed even though there is a premium pay limitation of $25,000.

COPR Premium Pay Pay Period (IR103). Amount of premium paid to Customs Officers for the following prefixes and TC transaction codes for the current pay period.

CORR Proc Pay Period Begins Day (IR523/2). Day corrected to PHIS Personnel History Information System.

CORR Proc Pay Period Begins Month (IR523/2). Month corrected to PHIS Personnel History Information System.

CORR Proc Pay Period Begins Year (IR523/2). Year corrected to PHIS Personnel History Information System.

COPR Status (IR102, IR103, IR202/1, IR502/1, IR522/1). The United States Customs Service employee’s (Customs Officer-Customs Inspector (Series 1890) or Canine Enforcement Officer (series 1801)) entitlement to be covered and paid by the provisions of the COPR Customs Officer Pay Reform Act.

Correction Pay Period Number (IR502/2, IR523). Corrected pay period to PHIS Personnel History Information System.

Correspondence Cntry Cd (IR119). Code that identifies an employee's country. This code can be found at www.gsa.gov under Geographic Location Codes.

Correspondence Region (IR119). The correspondence region that is populated if the Correspondence Cntry Cd field is populated.

County (IR101, IR201). Duty station location county. Identifies the county name of the employee’s permanent duty station. In the event that the duty station is located outside one of the 50 States, this element will not be entered. This is systemerated.

County Cd (IR124, IR524). Code of the county in which the employee lives.

County Code (IR107, IR207). Code that indicates the county for which county income taxes are applicable.

County Name (IR107, IR207). Message indicating the county name of the county tax record currently being displayed.

Court Case Number (IR306). Court case number of an alimony and/or child support case that involves payroll deductions.

Coverage Amount Furnished (IR116, IR216). Coverage amount of life insurance program.

Coverage Code (IR115, IR215, IR515). Health benefit code that records the employee’s eligibility for participation and, if eligible, whether or not he is participating. If it is blank, the valid value is non-Government.

Coverage Code (Record, IR116, IR216, IR516). Employee’s coverage including any combination of options available.

Coverage Code (Thrift Savings Record, IR118, IR218, IR518). Thrift savings code that indicates the employee’s eligibility for participation, and if eligible, whether or not their is participating. If the valid value is blank, the value is Government.

CPDF Coverage Code (IR144) Code that indicates if an employee is on the Central Personnel Data File. This file includes all active employees other than aliens located in a foreign country or a territory.

Credit Hours Current Bal (IR138). Compressed work schedule.

Creditable Mil Serv Da (IR119). Number of days of military service.

Creditable Mil Serv Mo (IR119). Number of months of military service.

Creditable Mil Serv Yr (IR119). Number of years of military service.

Creditable Military Serv (IR117, IR517). At time of appointment, total years and months of military service that are creditable for annual leave accrual purposes and creditable for retirement for CSRS Civil Service Retirement System.

Creditable Military Service (IR122/2, IR522/2). At time of appointment, total years and months of military service that are creditable for annual leave accrual purposes and creditable for retirement for CSRS Civil Service Retirement System.

Critical Element Code (IR303). Code from the AD-434 that indicates, what is used to control the granting of merit pay or WGI within-grade increases.

CSRS Coverage at Appt (IR117, IR122/2, IR517, IR522/2). Indication whether the employee has, at the time of the most recent appointment to Federal service, been previously covered by CSRS Civil Service Retirement System.

CSRS Previous Coverage Ind (IR117). Indicates if the employee was previously covered under Civil Service Retirement System (CSRS).

Cumulative Retirement Ded (IR117). An employee's cumulative retirement deductions while in NFC National Finance Center's payroll system.

Current Awards Case Number (IR242). Number assigned to the cash award.

Current Balance (Annual Leave, IR136/1). Hours of annual leave to the credit of the employee as of the current pay period of the current leave year. The current balance will be adjusted as of the beginning of the first pay period of the leave year if the balance is in excess of the number of hours to which the employee is entitled to carryover from 1 leave year to the next.

Current Balance (Home Leave, IR138). Hours of home leave to the credit of the employee as of the current pay period of the current year.

Current Balance (Shore Leave, IR138). Hours of shore leave to the credit of the employee as of the current pay period of the current year.

Current Balance (Sick Leave, IR136/1). Hours of sick leave to the credit of the employee as of the current pay period of the current leave year.

Current Employment Status (IR102/1, IR202/1, IR502/1). Code that indicates the current employment status of the employee.

D

Date 6C Retire (Day, IR102/1, IR122/2, IR502/1, IR522/2). Day an employee enters 7 1/2% retirement plan.

Date 6C Retire (Month, IR102/1, IR122/2, IR502/1, IR522/2). Month an employee enters 7 1/2% retirement plan.

Date 6C Retire (Year, IR102/1, IR122/2, IR502/1, IR522/2). Year an employee enters 7 1/2% retirement plan.

Date Agency EOD (Day, IR102/1, IR502/1). Day entered on duty (EOD) in the Bureau/Agency where the employee is currently employed.

Date Agency EOD (Month, IR102/1, IR502/1). Month entered on duty in the Bureau/Agency where the employee is currently employed.

Date Agency EOD (Year, IR102/1, IR502/1). Year entered on duty in the Bureau/Agency where the employee is currently employed.

Date Bond Effective (Month, IR108). The month bond action was applied to the database.

Date Bond Effective (Year, IR108). The year bond action was applied to the database.

Date Bond Issued (Month, IR108). The issue month printed on face of the bond.

Date Bond Issued (Year, IR108). The issue year printed on face of the bond.

Date Career Tenure Starts ( Day. IR122/2, IR522/2). Day from which service is to be counted toward career or permanent tenure.

Date Career Tenure Starts (Month. IR122/2, IR522/2). Month from which service is to be counted toward career or permanent tenure.

Date Career Tenure Starts (Year, IR122/2, IR522/2). Year from which service is to be counted toward career or permanent tenure.

Date Changed Cal (Day, IR136/1). Work field to display the Julian date day as a traditional month-day-year calendar date.

Date Changed Cal (Month, IR136/1). Work field to display the Julian date month as a traditional month-day-year calendar date.

Date Changed Cal (Year, IR136/1). Work field to display the Julian date year as a traditional month-day-year calendar date.Date Change in Tenure Day (IR145). Day provisional employee was converted to career tenure.

Date Changed Julian (IR136/1). Julian date the annual/sick leave record was updated.

Date Change in Tenure (Day, IR145). Day provisional employee was converted to career tenure.

Date Change in Tenure (Month, IR145). Month provisional employee was converted to career tenure.

Date Change in Tenure (Year, IR145). Year provisional employee was converted to career tenure.

Date Deduction Began (Day, IR117, IR217). Day an employee became eligible to participate in a particular retirement plan.

Date Deduction Began (Month, IR117, IR217). Month an employee became eligible to participate in a particular retirement plan.

Date Deduction Began (Year, IR117, IR217). Year an employee became eligible to participate in a particular retirement plan.

Date Detailed Assignment Expires (Day, IR127, IR227, IR527). Day the detailed assignment expires.

Date Detailed Assignment Expires (Month, IR127, IR227, IR527). Month the detailed assignment expires.

Date Detailed Assignment Expires (Year, IR127, IR227, IR527). Year the detailed assignment expires.

Date Effective (Day, IR113, IR213). Day that the flexfund spending account is effective.

Date Effective (Month, IR113, IR213). Month that the flexfund spending account is effective.

Date Effective (Year, IR113, IR213). Year that the flexfund spending account is effective. effective.

Date Effective (Day, IR115, IR515). Day that the applicable health benefit action becomes effective.

Date Effective (Month, IR115, IR515). Month that the applicable health benefit action becomes effective.

Date Effective (Year, IR115, IR515). Year that the applicable health benefit action becomes effective.

Date Effective (Day, IR116, IR216). Day that the applicable life insurance action becomes effective.

Date Effective (Month, IR116, IR216). Month that the applicable life insurance action becomes effective.

Date Effective (Year, IR116, IR216). Year that the applicable life insurance action becomes effective.

Date Effective (Day, IR524). Day the personnel action is effective.

Date Effective (Month, IR524). Month the personnel action is effective.

Date Effective (Year, IR524). Year the personnel action is effective.

Date Entered POI (Day, IR102/1, I R502/1). Day the employee was brought on board or moved to a new personnel office.

Date Entered POI (Month, IR102/1, IR502/1). Month the employee was brought on board or moved to a new personnel office.

Date Entered POI (Year, IR102/1, IR502/1). Year the employee was brought on board or moved to a new personnel office.

Date Entered Present Grade (Day, IR122/2, IR222/2, IR522/2). Day the employee last entered present grade.

Date Entered Present Grade (Month, IR122/2, IR222/2, IR522/2). Month the employee last entered present grade.

Date Entered Present Grade (Year, IR122/2, IR222/2, IR522/2). Year the employee last entered present grade.

Date EOD Foreign Service (Day, IR117). Day entered on duty into foreign service retirement system.

Date EOD Foreign Service (Month, IR117). Month entered on duty into foreign service retirement system.

Date EOD Foreign Service (Year, IR117). Year entered on duty into foreign service retirement system.

Date Leave Frozen (Day, IR136/2). Day annual and sick leave were frozen due to an assistant U.S. Attorney being converted to a presidentially appointed U.S. Attorney.

Date Leave Frozen (Month, IR136/2). Month annual and sick leave were frozen due to an assistant U.S. Attorney being converted to a presidentially-appointed U.S. Attorney.

Date Leave Frozen (Year, IR136/2). Year annual and sick leave were frozen due to an assistant U.S. Attorney being converted to a presidentially-appointed U.S. Attorney.

Date Leave Paid (Day, IR133). Day lump sum leave paid.

Date Leave Paid (Month, IR133). Month lump sum leave paid.

Date Leave Paid (Year, IR133). Year lump sum leave paid.

Date Longevity (Day, IR102/1, IR202/1, IR502/1). Day used to compute longevity present for Secret Service.

Date Longevity (Month, IR102/1, IR202/1, IR502/1). Month used to compute longevity present for Secret Service.

Date Longevity (Year, IR102/1, IR202/1, IR502/1). Year used to compute longevity present for Secret Service.

Date of Birth (Day, IR122/1, IR135, IR222/1, IR522/1). Day the employee was born.

Date of Birth (Month, IR122/1, IR135, IR222/1, IR522/1). Month the employee was born.

Date of Birth (Year, IR122/1, IR135, IR222/1, IR522/1). Year the employee was born.

Date of Investigation (Day, IR312). Day investigation was completed for current security clearance.

Date of Investigation (Month, IR312). Month investigation was completed for current security clearance.

Date of Investigation (Year, IR312). Year investigation was completed for current security clearance.

Date Penalty Began (Day, IR123/1, IR223). Day the penalty began.

Date Penalty Began (Month, IR123/1, IR223). Month the penalty began.

Date Penalty Began (Year, IR123/1, IR223). Year the penalty began.

Date Probation Period Starts (Day, IR122/2, IR145, IR222/2, IR522/2). Start day of 1-year probation period.

Date Probation Period Starts (Month, IR122/2, IR145, IR222/2, IR522/2). Start month of 1-year probation period.

Date Probation Period Starts (Year, IR122/2, IR145, IR222/2, IR522/2). Start year of 1-year probation period.

Date Processed PP Begins (Day, IR515, IR518). Beginning day of pay period being processed.

Date Processed PP Begins (Month, IR515, IR518). Beginning month of pay period being processed.

Date Processed PP Begins (Year, IR515, IR518). Beginning year of pay period being processed.

Date Processed Pay Period Begins (Day, IR305). Beginning day of pay period being processed.

Date Processed Pay Period Begins (Month, IR305). Beginning month of pay period being processed.

Date Processed Pay Period Begins (Year, IR305). Beginning year of pay period being processed.

Date Reinvestigation Required (Day, IR312). Day investigation needs to be initiated to assure security clearance is updated.

Date Reinvestigation Required (Month, IR312). Month investigation needs to be initiated to assure security clearance is updated.

Date Reinvestigation Required (Year, IR312). Year investigation needs to be initiated to assure secure clearance is updated.

Date Retired Military (Day, IR122/2, IR522/2). Day employee retired from military service.

Date Retired Military (Month, IR122/2, IR522/2). Month employee retired from military service.

Date Retired Military (Year, IR122/2, IR522/2). Year employee retired from military service.

Date Retired From Military (Day, IR117, IR517). Day employee retired from military service.

Date Retired From Military (Month, IR117, IR517). Month employee retired from military service.

Date Retired From Military (Year, IR117, IR517). Year employee retired from military service.

Date SCD Leave (Day, IR102/1, IR202/1, IR502/1). Day of service computation for leave.

Date SCD Leave (Month, IR102/1, IR202/1, IR502/1). Month of service computation for leave.

Date SCD Leave (Year, IR102/1, IR202/1, IR502/1). Year of service computation for leave.

Date SCD Retire (Day, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Day of service computation for retirement.

Date SCD Retire (Month, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Month of service computation for retirement.

Date SCD Retire (Year, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Year of service computation for retirement.

Date SCD RIF (Day, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Day of service computation for RIF Reduction-in-Force System.

Date SCD RIF (Month, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Month of service computation for RIF.

Date SCD RIF (Year, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Year of service computation for RIF.

Date SCD TSP (Day, IR122/2, IR522/2). Day that shows total creditable service counting toward 1-percent vesting for FERS employees.

Date SCD TSP (Month, IR122/2, IR522/2). Month that shows total creditable service counting toward 1-percent vesting for FERS employees.

Date SCD TSP (Year, IR122/2, IR522/2). Year that shows total creditable service counting toward 1-percent vesting for FERS employees.

Date SCD WGI (Day, IR122/2, IR222/2, IR522/2). Commencing day of service for completion of WGI period.

Date SCD WGI (Month, IR122/2, IR222/2, IR522/2). Commencing month of service for completion of WGI period.

Date SCD WGI (Year, IR122/2, IR222/2, IR522/2). Commencing year of service for completion of WGI period.

Date SES Recert (Day, IR102/2). Day an SES employee was recertified for duty.

Date SES Recert (Month, IR102/2). Month an SES employee was recertified for duty.

Date SES Recert (Year, IR102/2). Year an SES employee was recertified for duty.

Date Severance Pay Begins (Day, IR134). Effective day that severance pay begins.

Date Severance Pay Begins (Month, IR134). Effective month that severance pay begins.

Date Severance Pay Begins (Year, IR134). Effective year that severance pay begins.

Date Supv/Mgr Prob Period (Day, IR122/2, IR222/2, IR522/2). Day an employee is placed in a managerial or supervisory position.

Date Supv/Mgr Prob Period (Month, IR122/2, IR222/2, IR522/2). Month an employee is placed in a managerial or supervisory position.

Date Supv/Mgr Prob Period (Year, IR122/2, IR222/2, IR522/2). Year an employee is placed in a managerial or supervisory position.

Date TSP Eligibility (Day, IR118, IR218). Day of the SCD TSP date.

Date TSP Eligibility (Month, IR118, IR218). Month of the SCD TSP date.

Date TSP Eligibility (Year, IR118, IR218). Year of the SCD TSP date.

Date WGI Projected Effective (Day, IR123/1, IR303). Day WGI is projected.

Date WGI Projected Effective (Month, IR123/1, IR303). Month WGI is projected.

Date WGI Projected Effective (Year, IR123/1, IR303). Year WGI is projected.

Days Worked Calendar (Year, IR132). Summary of days worked by the employee while serving an intermittent type of employment during the current calendar year. The days worked are converted to calendar days by using a ratio of 7 to 5. The calendar days computed are subtracted from the intermittent elapsed calendar days and the result is used to adjust the service computation dates for leave, retirement, and RIF. The dates are adjusted at the end of the leave year or whenever the tour of duty changes to full time or part time. This is reset to zero when the adjustment is accomplished.

Days Worked During Prob (IR132). Number of days that the employee worked while serving an intermittent appointment that is subject to a 1-year probationary or trial period. This is reset when the probationary or trial period is removed.

Days Worked on Roll (IR132). Number of days recorded in the employee master file that the employee has worked as an intermittent while employed by USDA.

Days Worked Since Last WGI (IR132). Number of workdays that an intermittent employee has recorded on the T&A for each pay period. This is updated only when a WGI SCD is present.

Days Worked This Appoint (IR132). Number of intermittent days worked by the employee during a particular appointment. Whenever the type of employment, type of appointment, end of the leave year, salary, or tour of duty changes, the data in this element is forwarded to the retirement system to control the length of service for the employee. This is reset when a change occurs. This element is maintained for all intermittent employees, but only those covered by retirement are affected.

Ded After QASDI Limit (IR117, IR118, IR217, IR218). Code that indicates in percent or amount what is to be deducted once the Federal Insurance Contribution Act (FICA) limit has been reached.

Ded Limit to OASDI (IR117, IR118, IR217, IR218). Code that indicates if the amount to be deducted is limited to the amount of FICA wages.

Deduction Refund (IR104). Deductions other than the standard deduction to reduce withholdings.

Ded YTD Deferred (IR115). Employee’s year-to-date health deductions. This amount is reset to zero at the beginning of the new tax year.

Ded YTD Non Deferred (IR115). Employee’s year-to-date health benefits deductions that are not tax deferred.

Deduction Amount (IR108, IR115). Amount of money deducted from the employee’s pay biweekly for health benefits.

Deduction Balance (IR121). Balance an employee owes due to a thrift savings adjustment.

Deduction Deferred (IR121). Total amount of an employee’s thrift savings deductions for a thrift savings adjustment designated deferred.

Deduction Ind (IR115). Health benefit code that indicates if a deduction was made for the current pay period.

Deduction Non Deferred (Credit, IR121). Total amount of an employee’s thrift savings deduction for the credit side of a thrift savings adjustment designated non-deferred.

Deduction Non Deferred (Debit, IR121). Total amount of an employee’s thrift savings deduction for the debit side of a thrift savings adjustment designated non-deferred.

Deduction Prior To Conv (IR117). Employee’s cumulative retirement deductions prior to being on NFC’s payroll system.

Deduction Type (IR117, IR118, IR121, IR217, IR218). Code that indicates a characteristic of the deduction.

Deductions Began (Day, IR118, IR218). Day an employee became eligible to participate in a particular TSP.

Deductions Began (Month, IR118, IR218). Month an employee became eligible to participate in a particular TSP.

Deductions Began (Year, IR118, IR218). Year an employee became eligible to participate in a particular TSP.

Deduction Refund (IR104). Deductions other than the standard deduction to reduce withholdings.

Deferred Deduction (IR117, IR217). Percent or amount to be deducted.

Deferred Deduction Factor (IR118, IR218, IR518). Deferred thrift savings percent or amount to be deducted each pay period. This amount is tax deferred.

Deferred Deduction YTD (IR117). Deferred retirement amount deducted for the calendar year. This amount is reset to zero at the beginning of the new tax year.

Deferred Employee Deduction YTD (IR118). Deferred thrift savings amount deducted for the calendar year. This amount is reset to zero at the beginning of the calendar year.

Deg/Cert Rcvd (IR122/2, IR123/1, IR130, IR222/2, IR223, IR522/2, IR523/1, IR530). Year a degree was received.

Denomination Amount (IR108). The current use is as a computation of the denomination amount, or face value, of the bond. The denomination amount is double the purchase price amount.

Department Code (IR101, IR122/1, IR127, IR131, IR201, IR222/1, IR227, IR501, R522/1, IR527). Code that identifies the Departments of the Government.

Description (Record, IR216). Literal that describes the type of life insurance coverage chosen by the employee.

Designated Agency (IR124, IR524). Code that indicates the person in the employee’s Agency to whom the employee’s check is mailed.

Disable Vet Leave Bal (IR138). Summary of Disabled Veteran Leave balance.

Disable Vet Leave YYMMDD (IR138). Year, month, and day of the disabled veteran’s applied accession or reinstatement.

Disbursement Type (IR112). Code that indicates if the check is being sent direct deposit/electronic fund transfer or is being mailed to a specific address.

Disbursing Office (IR110, IR120, IR124, IR524). Code that indicates the disbursing office that issues the allotment check. The code is system generated by matching the abbreviated State and the ZIP code table that contains the disbursing office code.

Distribution Cd (IR124). Code that indicates how the check is to be delivered.

Doc Type 030 (IR126/1). NFC-74, Master File Change Document.

Doc Type 030 PP (IR126/1). Last pay period that a master file update document was processed for an employee.

Doc Type 030 Yr (IR126/1). Last year that a master file was processed for an employee.

Doc Type 030 POI (IR126/1). Last employing office number assigned to a master file update document processed for an employee.

Doc Type 030 Batch (IR126/1). Master File Change Document. Last batch number assigned to a master file update document processed for an employee.

Doc Type 030 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 060 (IR126/1). AD-349, Employee Address.

Doc Type 060 PP (IR126/1). Last pay period an AD-349 was processed for the employee.

Doc Type 060 Yr (IR126/1). Last year an AD-349 was processed for the employee.

Doc Type 060 POI (IR126/1). Last employing office number assigned to an AD-349 submitted for an employee.

Doc Type 060 Batch (IR126/1). Employee Address. Last batch number assigned to an AD-349 submitted for an employee.

Doc Type 060 User-ID (IR126/1). User ID identification of person that last updated the document.

Doc Type 063 (IR126/1). SF 50, Notification of Personnel Action.

Doc Type 063 PP (IR126/1). Last pay period an AD-350A, Change Action Notice, was processed for an employee.

Doc Type 063 Yr (IR125/1). Last year an AD-350A was processed for an employee.

Doc Type 063 POI (IR126/1). Last employing office number assigned to an AD-350, Personnel Block and Description, submitted for an employee.

Doc Type 063 Batch (IR126/1). Notification of Personnel Action. Last batch number assigned to an AD-350A submitted for an employee.

Doc Type 063 User-ID (IR126/1). User ID identification of person that last updated the document.

Doc Type 075 (IR125/1). Performance evaluation.

Doc Type 075 PP (IR126/1). Last pay period that a document was processed for an employee.

Doc Type 075 Yr (IR126/1). Last year that a document was processed for an employee.

Doc Type 075 POI (IR126/1). Last employing office number that processed a document for the employee.

Doc Type 075 Batch (IR125/1). Last batch number assigned to the document for an employee.

Doc Type 075 User-ID (IR126/1). User ID identification of person that last updated the document.

Doc Type 086 (IR126/1). Union dues.

Doc Type 086 PP (IR126/1). Last pay period number that a union dues document was processed for an employee.

Doc Type 086 Yr (IR126/1). Last year that a union dues document was processed for an employee.

Doc Type 086 POI (IR126/1). Last employing office number assigned to a union dues document for an employee.

Doc Type 086 Batch (IR126/1). Last batch assigned to a union dues document for an employee.

Doc Type 086 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 088 (IR126/1). CFC-804, Charitable Contributions.

Doc Type 088 PP (IR126/1). Last pay period that a receipt account or withholding for charitable contribution document was processed for an employee.

Doc Type 088 Yr (IR126/1). Last year that a receipt account or withholding for charitable contribution document was processed for an employee.

Doc Type 088 POI (IR126/1). Last employing office number assigned to a receipt account or withholding for charitable contribution document processed for an employee.

Doc Type 088 Batch (IR126/1). Last batch number assigned to a receipt account or withholding for charitable contribution document processed for an employee.

Doc Type 088 User-ID (IR126/1). User ID of last person who updated the document.

Doc Type 089 (IR126/1). Deduction due to indetbness.

Doc Type 089 PP (IR126/1). Element used by the Agency to retain the pay period number that a new document processed until the valid last-action-rec data is assigned in the next database change.

Doc Type 089 Yr (IR126/1). Element used by the Agency to retain the year that a new document was processed until the valid last-action-rec data is assigned in the next database change.

Doc Type 089 POI (IR126/1). Element used by the Agency to retain the employing office number that processed a new document until the valid last-action-rec data element assigned in the next database change.

Doc Type 089 Batch (IR126/1). Deduction Due to an Employee. Generic element used to retain the batch number assigned to a new document until the valid last-action-rec data element is assigned in the next database change.

Doc Type 089 User-ID (IR126/1). Element used by the Agency to retain the user ID identification of the person who processed a new document until the last-action-rec data element is assigned in the next database change.

Doc Type 095 (IR126/1). SF 1199A, Direct Deposit (DD) Sign-Up Form/electronic funds transfer (EFT) for allotment.

Doc Type 095 PP (IR126/1). Last pay period that a financial allotment document was processed for an employee.

Doc Type 095 Yr (IR126/1). Last year that a financial allotment document was processed for an employee.

Doc Type 095 POI (IR126/1). Last employing office number assigned to a financial allotment document processed for an employee.

Doc Type 095 Batch (IR126/1). DD direct deposit/EFT electronic funds transfer for allotment. Last batch number assigned to a financial allotment document processed for an employee.

Doc Type 095 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 096 (IR126/1). SF 1199A, DD direct deposit/EFT electronic funds transfer for net pay.

Doc Type 096 PP (IR126/1). Element used by the Agency to retain the pay period number that a new document was processed until the valid last-action-rec data is assigned in the next database change.

Doc Type 096 Yr (IR126/1). Element used by the Agency to retain the year that a new document was processed until the valid last-action-rec data is assigned in the next database change.

Doc Type 096 POI (IR126/1). Element used by the Agency to retain the employing office number that processed a new document until the valid last-action-rec data element in the next database change.

Doc Type 096 Batch (IR126/1). Element used by the Agency to retain the batch number assigned to a new document until the valid last-action-rec data element is assigned in the next database change.

Doc Type 096 User-ID (IR126/1). Element used by the Agency to retain the user ID identification of the person who processed a new document until the last-action-rec data element is assigned in the next database change.

Doc Type 097 (IR126/1). TSP-22, TSP Thrift Savings Plan Loan Allotment Form.

Doc Type 097 PP (IR126/1). Generic element used to retain the pay period number that a new document was processed until the valid last-action-rec data is assigned in the last database change.

Doc Type 097 Yr (IR126/1). Generic element used to retain the year that a new document was processed until the valid last-action-rec data is assigned in the last database change.

Doc Type 097 POI (IR126/1). Generic element used to retain the employing office number that processed a new document until the valid last-action-rec data element in the last database change.

Doc Type 097 Batch (IR126/1). Generic element used to retain the batch number assigned to a new document until the valid last-action-rec data element is assigned in the next database change.

Doc Type 097 User-ID (IR126/1). Generic element used to retain the user ID identification of the person who processed a new document until the last-action-rec data element is assigned in the last database change.

Doc Type 100 (IR126/1). Discretionary allotments.

Doc Type 100 PP (IR126/1). Last pay period that a discretionary allotment document was processed for an employee.

Doc Type 100 Yr (IR126/1). Last year that a discretionary allotment document was processed for an employee.

Doc Type 100 POI (IR126/1). Last employing office number assigned to a discretionary allotment document processed for an employee.

Doc Type 100 Batch (IR126/1). Last batch number assigned to a discretionary allotment document.

Doc Type 100 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 101 (IR126/1). Non-Federal Health Benefits form.

Doc Type 101 PP (IR126/1). Last pay period that a non-Federal health benefits document was processed for an employee.

Doc Type 101 Yr (IR126/1). Last year that a non-Federal health benefits document was processed for an employee.

Doc Type 101 POI (IR126/1). Last employing office number assigned to a non-Federal health benefits document processed for an employee.

Doc Type 101 Batch (IR126/1). Last batch number assigned to a non-Federal health benefits document processed for an employee.

Doc Type 101 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 102 (IR126/1). Non-Federal Life Insurance form.

Doc Type 102 PP (IR126/1). Last pay period that a non-Federal life insurance document was processed for an employee.

Doc Type 102 Yr (IR126/1). Last year that a non-Federal life insurance document was processed.

Doc Type 102 POI (IR126/1). Last employing office number assigned to a non-Federal life insurance document processed for an employee.

Doc Type 102 Batch (IR126/1). Last batch number assigned to a non-Federal life insurance document processed for an employee.

Doc Type 102 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 103 (IR126/1). Non-Federal Retirement Benefits form.

Doc Type 103 PP (IR126/1). Last pay period that a non-Federal retirement document was processed for an employee.

Doc Type 103 Yr (IR126/1). Last year that a non-Federal retirement document was processed for an employee.

Doc Type 103 POI (IR126/1). Last employing office number assigned to a non-Federal retirement document processed for an employee.

Doc Type 103 Batch (IR126/1). Last batch number assigned to a non-Federal retirement document was processed for an employee.

Doc Type 103 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 104 (IR126/1). Non-Federal TSP Thrift Savings Plan form.

Doc Type 104 PP (IR126/1). Last pay period that a non-Federal thrift savings document was processed for an employee.

Doc Type 104 Yr (IR126/1). Last year that a non-Federal thrift savings document was processed for an employee.

Doc Type 104 POI (IR126/1). Last employing office number assigned to a non-Federal thrift savings document that was processed for an employee.

Doc Type 104 Batch (IR126/1). Last batch number assigned to a non-Federal thrift savings document was processed for an employee.

Doc Type 104 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 120 (IR126/1). Multi-element update.

Doc Type 120 PP (IR126/1). Last pay period that a multi-element update document was processed for an employee.

Doc Type 120 Yr (IR126/1). Last year that a multi-element update document was processed for an employee.

Doc Type 120 POI (IR126/1). Last employing office number assigned to a multi-element update document processed for an employee.

Doc Type 120 Batch (IR126/1). Last batch number assigned to a multi-element update document processed for an employee.

Doc Type 120 User-ID (IR126/1). User ID identification of last person who updated the document.

Doc Type 121 (IR126/2). GAO Government Accountability Office locator.

Doc Type 121 PP (IR126/2). Last pay period that a GAO Government Accountability Office locator document was processed for an employee.

Doc Type 121 Yr (IR126/2). Last year that a GAO Government Accountability Office locator document was processed for an employee.

Doc Type 121 POI (IR126/2). Last employing office number assigned to a GAO Government Accountability Office locator document processed for an employee.

Doc Type 121 Batch (IR126/2). Last batch number assigned to a GAO Government Accountability Office locator document.

Doc Type 121 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 122 (IR126/2). USDA United States Department of Agriculture demonstration.

Doc Type 122 PP (IR126/2). Last pay period that a USDA United States Department of Agriculture demonstration project document was processed for an employee.

Doc Type 122 Yr (IR126/2). Last year that a USDA United States Department of Agriculture demonstration project document was processed.

Doc Type 122 POI (IR126/2). Last employing office number assigned to a USDA United States Department of Agriculture demonstration project document for an employee.

Doc Type 122 Batch (IR126/2). Last batch number assigned to a USDA United States Department of Agriculture demonstration project document processed for an employee.

Doc Type 122 User-ID (IR126/2). User ID identification of person who last updated the document.

Doc Type 123 (IR126/2). Education document.

Doc Type 123 PP (IR126/2). Pay period in which the last education document was processed.

Doc Type 123 Yr (IR126/2). Year that the last education document was processed.

Doc Type 123 POI (IR126/2). Employing office number that processed the last education document.

Doc Type 123 Batch (IR126/2). Profession certification document. Batch number assigned to the last education document.

Doc Type 123 User-ID (IR126/2). User ID identification of person that processed the last education document.

Doc Type 124 (IR126/2). Professional certification document.

Doc Type 124 PP (IR126/2). Pay period that the last certificate document was processed.

Doc Type 124 Yr (IR126/2). Year that the last certificate document was processed.

Doc Type 124 POI (IR126/2). Employing office number that processed the last certificate document.

Doc Type 124 Batch (IR126/2). The batch number assigned to the last certificate document.

Doc Type 124 User-ID (IR126/2). User ID identification of person that processed the last certificate.

Doc Type 125 (IR126/2). TSP-1, TSP Thrift Savings Plan Election form.

Doc Type 125 PP (IR126/2). Last pay period that a non-Federal thrift savings document was processed for an employee.

Doc Type 125 Yr (IR126/2). Last year that a non-Federal thrift savings document was processed for an employee.

Doc Type 125 POI (IR126/2). Last employing office number assigned to a non-Federal thrift savings document was processed for an employee.

Doc Type 125 Batch (IR126/2). Last batch number assigned to a non-Federal thrift savings document was processed for an employee.

Doc Type 125 User-ID (IR126/2). User ID identification of person who last updated the document.

Doc Type 127 PP (IR126/2). Last pay period that an allowance document was processed for an employee.

Doc Type 127 Yr (IR126/2). Last year that an allowance document was processed for an employee.

Doc Type 127 POI (IR126/2). Last employing office number assigned to an allowance document for an employee.

Doc Type 127 Batch (IR126/2). Allowances. Last batch number assigned to an allowance document processed for an employee.

Doc Type 127 User-ID (IR126/2). User ID identification of person who last updated the document.

Doc Type 128 (IR126/2). Severance pay.

Doc Type 128 PP (IR126/2). Last pay period that a severance pay document was processed for an employee.

Doc Type 128 Yr (IR126/2). Last year that a severance pay document was processed for an employee.

Doc Type 128 POI (IR126/2). Last employing office number assigned to a severance pay document processed for an employee.

Doc Type 128 Batch (IR126/2). Last batch number assigned to a severance pay document processed for an employee.

Doc Type 128 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 129 (IR126/2). TSP Thrift Savings Plan retro payments.

Doc Type 129 PP (IR126/2). Last pay period that a TSP Thrift Savings Plan collection document was processed for an employee.

Doc Type 129 Yr (IR126/2). Last year that a TSP Thrift Savings Plan collection document was processed for an employee.

Doc Type 129 POI personnel office identifier (IR126/2). Last employing office number assigned to a TSP Thrift Savings Plan collection document processed for an employee.

Doc Type 129 Batch (IR126/2). Last batch number assigned to a TSP Thrift Savings Plan collection document processed for an employee.

Doc Type 129 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 130 (IR126/2). W-4, Federal Income Tax Form.

Doc Type 130 PP (IR126/2). Last pay period number that a Federal tax document was processed for an employee.

Doc Type 130 Yr (IR126/2). Last year that a Federal tax document was processed for an employee.

Doc Type 130 POI (IR126/2). Last employing office number assigned to a Federal tax document processed for an employee.

Doc Type 130 Batch (IR126/2). Last batch assigned to a Federal tax document.

Doc Type 130 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 131 (IR126/2). W-5, Earned Income Credit Certificate.

Doc Type 131 PP (IR126/2). Pay period that the last earned income credit (EIC) document was processed.

Doc Type 131 Yr (IR126/2). Year that the last EIC document was processed.

Doc Type 131 POI (IR126/2). Last employing office number assigned to a Federal tax document for an employee.

Doc Type 131 Batch (IR126/2). Batch number assigned to the last EIC document.

Doc Type 131 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 140 \(IR126/2). State income tax form.

Doc Type 140 PP (IR126/2). Last pay period number that a State tax document was processed for an employee.

Doc Type 140 Yr (IR126/2). Last year that a State tax document was processed for an employee.

Doc Type 140 POI (IR126/2). Last employing office number assigned to a State tax document processed for an employee.

Doc Type 140 Batch (IR126/2). Last batch number assigned to a State tax processed for an employee.

Doc Type 140 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 150 (IR126/2). City/county income tax form.

Doc Type 150 PP (IR126/2). Last pay period number that a city or county tax document was processed for an employee.

Doc Type 150 Yr (IR126/2). Last year that a city or county tax document was processed for an employee.

Doc Type 150 POI (IR126/2). Last employing office number assigned to city or county tax document processed for an employee.

Doc Type 150 Batch (IR126/2). Last batch number assigned to a city or county tax document processed for an employee.

Doc Type 150 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 160 (IR126/2). SF 1150, Record of Leave Data Transferred.

Doc Type 160 PP (IR126/2). Last pay period that a leave data transfer document was processed for an employee.

Doc Type 160 Yr (IR126/2). Last year that a leave data transfer document was processed for an employee.

Doc Type 160 POI (IR126/2). Last employing office number assigned to a leave data transfer document processed for an employee.

Doc Type 160 Batch (IR126/2). Last batch assigned to a leave data transfer document processed for an employee.

Doc Type 160 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 165 (IR126/2). AD-582, Restored Annual Leave.

Doc Type 165 PP (IR126/2). Last pay period number that a restored annual leave document was processed for an employee.

Doc Type 165 Yr (IR126/2). Last year that a restored annual leave document was processed for an employee.

Doc Type 165 POI (IR126/2). Last employing office number assigned to a restored annual leave document processed for an employee.

Doc Type 165 Batch (IR126/2). Last batch number assigned to a restored annual leave document processed for an employee.

Doc Type 165 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 180 (IR126/2). SF 2809/2810, Federal Health Benefits.

Doc Type 180 PP (IR126/2). Last pay period number that a health benefits document was processed for an employee.

Doc Type 180 Yr (IR126/2). DP180, last year that a health benefits document was processed for an employee.

Doc Type 180 POI (IR126/2). Last employing office number assigned to a health benefits document processed for an employee.

Doc Type 180 Batch (IR126/2). Last batch assigned to a health benefits document processed for an employee.

Doc Type 180 User-ID (IR126/2). Code that indicates the method used to update the SF 2809/2810 document.

Doc Type 185 (IR126/2). Flexfund Flexible Spending Account.

Doc Type 185 PP (IR126/2). Pay period that the last flexfund document was processed.

Doc Type 185 Yr (IR126/2). Last year that a flexfund document was processed for an employee.

Doc Type 185 POI (IR126/2). Last employing office number assigned to a flexfund document processed for an employee.

Doc Type 185 Batch (IR126/2). Batch number assigned to the last flexfund document.

Doc Type 185 User-ID (IR126/2). User ID identification of last person who updated the document.

Doc Type 195 (IR126/2). AD-747, Child Care/Alimony Deduction.

Doc Type 195 PP (IR126/2). Last pay period number that a child support or alimony deduction document was processed for an employee.

Doc Type 195 Yr (IR126/2). Last year that a child support or alimony document was processed for an employee.

Doc Type 195 POI (IR126/2). Last employing office number assigned to a child support or alimony deduction document processed for an employee.

Doc Type 195 Batch (IR126/2). Last batch number assigned to a child support or alimony deduction document processed for an employee.

Doc Type 195 User-ID (IR126/2). User ID identification of last person who updated the document.

Document Batch (IR101, IR201). Batch number assigned to the last document applied to the database.

Document Batch PP (IR101, IR201). Actual pay period that the last document applied to the database.

Document Batch YR (IR101, IR201). Actual pay period year that the last document applied to the database.

Document Description Code (IR101, IR201). Identifies the last type of document that was processed. If the last action processed is a permanent action, the element will reflect the nature of action code and Centralized Servicing Center (CSC) authority codes specified on the personnel action. If the last action processed is other than a personnel action, the element will reflect a code that will identify the type of document that was processed.

Document Effective Date Day (IR101, IR201). Effective day of the document that was last processed.

Document Effective Date Month (IR101, IR201). Effective month of the document that was last processed.

Document Effective Date Year (IR101, IR201). Effective year of the document that was last processed.

Dollar Amt of Deduction (IR118, IR518). Indicates specific amount elected by employee to be distributed among the TSP Thrift Savings Plan investment funds.

DT Retention Allow Day (IR102/1). Expiration day of the time period covered by the retention payment.

DT Retention Allow Month (IR102/1). Expiration month of the time period covered by the retention payment.

DT Retention Allow Year (IR102/1). Expiration year of the time period covered by the retention payment.

During Mgrl Prob (AWOL, IR133). AWOL absence without leave hours during probation for employee in a supervisory/managerial position.

During Mgrl Prob (LWOP, IR133). Hours of approved AWOP during probation for employee in a supervisory/managerial position.

During Mgrl Prob (Suspension, IR133). Suspension during probation for employee in a supervisory/managerial position.

During Probation (AWOL, IR133, IR140). AWOL absence without leave during probation. Summary of unapproved AWOP occurring during the employee’s probationary period. The first 22 days, or 176 hours, of AWOP during the probationary period are forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to extend the employee’s probationary period. This is reset to zero at the end of the probationary period.

During Probation (LWOP, IR133, IR140). LWOP leave without pay during probation. Summary of approved LWOP leave without pay occurring during the employee’s probationary period. The first 22 days, or 176 hours, of LWOP leave without pay during the probationary period are forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to extend the employee’s probationary period. This is reset to zero at the end of the probationary period.

During Probation (Suspension, IR133, IR140). Suspension during probation. Summary of hours of suspension resulting from disciplinary action occurring during the employee’s probationary period. The first 22 days, or 176 hours, of AWOP during the probationary period are forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to extend the employee’s probationary period. This is reset to zero at the end of the probationary period.

During Probation Period (IR129). Number of days that the employee worked while serving an intermittent type of employment for an appointment that is subject to a 1-year probationary or trial period. This element along with the intermittent elapsed calendar days; the probationary or trial period commencing date; and the LWOP leave without pay, AWOL absence without leave, and suspension during probation are used to determine when an employee has completed the 1-year waiting period. This is reset to zero when the probationary or trial period date is removed.

During Supv Probation (AWOL, IR140). AWOL absence without leave hours for employee while serving in a supervisory management probation period.

During Supv Probation (LWOP, IR140). Hours of approved AWOP during probation for employee while serving in a supervisory management position.

During Supv Probation (Suspension, IR140). Counter used if the employee is in suspension while serving in a supervisory management position.

Duty Station CD (IR101, IR122/1, IR201, IR501, IR522/1 ). Identifies the State or continent code of the employee's permanent duty station. If the duty station is located outside 1 of the 50 States, the continent code is alphabetic.

Duty Station Code (City, IR145, IR222/1). Identifies city code of the employee’s permanent duty station.

Duty Station Code (County, IR145, IR222/1). Identifies County or country code of the employee’s permanent duty station. If the duty station is located outside 1 of the 50 States, this field is used as a country code, and 3 zeros will be entered in this element.

Duty Station Code (State, IR145, IR222/1). Identifies the State or continent code of the employee’s permanent duty station. If the duty station is located outside 1 of the 50 States, the continent code is alphabetic.

Duty Station Name (IR101, IR122/1,IR201, IR501, IR522/1). Identifies the State, city, and country/parish name of the employee's permanent duty station. This is system generated.

E

Earned YTD (IR139). Summary of hours of compensatory leave during that current leave year. Every effort should be made to schedule and use compensatory leave before the end of the leave year after which it was earned. Employees who fail to take compensatory time within that time, lose their right both to compensatory time and to overtime unless the failure is due to an exigency of service beyond the employee’s control. This amount is reset to zero at the beginning of the first pay period of the leave year.

Earnings Limitation Code (IR101, IR201, IR501). Code that indicates whether the employee is subject to earnings limitations based on the maximum rate for grade GS-15.

Earnings Limitation EX/SES (IR102/2). Control for maximum earnings limitation for executive appointment and SES Senior Executive Service employees.

Earnings Limitation YTD (IR103, IR202/2). FICA Federal Insurance Contributions Act tax deductions year to date.

Earnings YTD (IR117). Year-to-date earnings for an employee in a particular retirement plan. This amount is reset to zero at the beginning of the tax year.

Educ Level (IR122/2, IR123/1, IR130, IR222/2, IR223, IR522/2, IR523/1, IR530). Code that indicates the academic level of education attained by the employee.

Eff Date (Day, IR125, IR225, IR525). Day of the document that was last processed.

Eff Date (Month, IR125, IR225, IR525). Month of the document that was last processed.

Eff Date (Year, IR125, IR225, IR525). Year of the document that was last processed.

Eff Date of Action (Day, IR117, IR118, IR142, IR217, IR518, IR542, IR543, IR547). Day the applicable action becomes effective.

Eff Date of Action (Month, IR117, IR118, IR142, IR217, IR518, IR542, IR543, IR547). Month the applicable action becomes effective.

Eff Date of Action (Year, IR117, IR118, IR142, IR217, IR518, IR542, IR543, IR547). Year the applicable action becomes effective.

Eff Date of Status Change (Day, IR118). Day that Form TSP Thrift Savings Plan-1 takes effect to begin employee contributions or day that a FERS Federal Employees Retirement System employee became eligible to receive the Agency 1-percent basic Government contribution.

Eff Date of Status Change (Month, IR118). Month that Form TSP Thrift Savings Plan-1 takes effect to begin employee contributions or month that a FERS Federal Employees Retirement System employee became eligible to receive the Agency 1-percent basic Government contribution.

Eff Date of Status Change (Year, IR118). Year that Form TSP Thrift Savings Plan-1 takes effect to begin employee contributions or year that a FERS Federal Employees Retirement System employee became eligible to receive the Agency 1-percent basic Government contribution.

Effective PP (IR124). Last pay period an AD-349 was processed for the employee.

Effective PP (IR143). Pay period that the time-off award hours are granted.

Effective YR (IR124). Last year an AD-349 was processed for the employee.

Effective YR (IR143). Year that the time-off award hours are granted.

Earned Income Credit, Code (IR104). Code that reflects the Federal income tax filing status of an employee who is eligible for earned income credit.

Earned Income Credit, YTD Amount (IR104). Amount of earned income credit paid to the employee during the current calendar year. This amount is reset to zero at the beginning of the new tax year.

Elapsed Cal Days During Probation (IR132). Calendar days that have elapsed while being subjected to a 1-year probationary or trial period. This is reset at the same time as the intermittent days worked during the probationary period.

Elapsed Cal Days SCD (IR132). Summary of elapsed calendar days during the calendar year. This counter is updated by 14, each pay period for intermittent employees. The elapsed days are used in conjunction with the intermittent days worked this calendar year to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This is reset to zero when the adjustment is accomplished.

Elapsed Cal Days Since WGI (IR132). Calendar days that have elapsed while serving in an intermittent type of employment and in a waiting period for a WGI within-grade increase. This is reset when the WGI is granted.

Elapsed Cal Days to Career (IR132). Element used in conjunction with the intermittent paid status days to conversion to career tenure; however, this element records the elapsed calendar days.

Elapsed During Prob (IR129). Calendar days that have elapsed while being subjected to a 1-year probationary or trial period. The data contained in this element is reset at the same time as the intermittent days worked during the probationary period.

Elapsed SCD (IR129). Summary of elapsed calendar days during the calendar year. The counter is updated by 14, each pay period while the employee is serving an intermittent appointment. The elapsed days are used in conjunction with the intermittent days worked this calendar year to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This is reset to zero when the adjustment is accomplished.

Elapsed Since Last WGI (IR129). Calendar days that have elapsed while serving in an intermittent appointment and in a waiting period for a WGI within-grade increase. This is reset to zero when the WGI within-grade increase is granted.

Elapsed Toward Career Ten (IR129). Element used in conjunction with Int Paid Status Days to Conv to Career Tenure, except that it records the elapsed calendar days.

Emergency Hrs YTD (IR133, IR138). Summary of hours of emergency military leave used during the calendar year.

Emergency PP Hours (IR138). Hours of military leave used during the current pay period.

Emp Exp Participation Ind (IR144). Various processing indicators relating to pay for the current processing pay period.

Employee Ceiling Ind (IR144, IR244). Code that indicates employment under a special program which does not count against the Agency ceiling.

Employee Name (IR601). Data stored on the employee name database. Data can be entered on this screen. A whole or partial last name, a whole or partial first name, and a middle initial may be entered. This allows the user to determine an employee’s SSN Social Security number and Agency when only a partial last name is known.

Employee Transfer Ind (IR144, IR244). Code that indicates that an employee is transferring to another Department/Agency.

Employee Type (IR102/1, IR202/1, IR502/1). Code that indicates that object class is charged for GAO Government Accountability Office employee salary expenditures.

Enrollment Code (Health Benefit Code Carrier, IR115, IR215, IR515). Health benefit code that indicates the carrier of the applicable benefit. The code will be assigned by NFC National Finance Center as new plans are implemented.

Enrollment Code (Health Benefit Code Option, IR115, IR215, IR515). Health benefit code that indicates two specific options.

Enrollment Future Use (IR115). Code used for future enrollment.

Entered Present Grade Date (Day, IR102/1, IR202/1, IR502/1). Day the employee last entered their present grade.

Entered Present Grade Date (Month, IR102/1, IR202/1, IR502/1). Month the employee last entered their present grade.

Entered Present Grade Date (Year, IR102/1, IR202/1, IR502/1). Year the employee last entered their present grade.

Entered Tour Date (Day, IR102/2). Day the employee entered this tour of employment.

Entered Tour Date (Month, IR102/2). Month the employee entered this tour of employment.

Entered Tour Date (Year, IR102/2). Year the employee entered this tour of employment.

Environmental Differential Rate (IR102/2, IR202/2, IR502/2). Amount of travel allowance the employee is entitled. The amount entered will be included in the employee’s database record as a recurring payment for each day worked as shown on the T&A Time and Attendance. It also records the hourly rate of WG-10 Step 2 in the coordinated Federal Wage Systems (FWS) area in which the employee works. Used only for FWS employees in computing environmental differential reported on the T&A Time and Attendance.

ERI Code (IR301). Code that identifies the Ethnicity and Race Indicator element. Valid values are Hispanic or Latino; American Indian or Alaska Native; Asian; Black or African American; Native Hawaiian or other Pacific Islander; or White.

Error Code (IR139). Each pay period the total compensatory leave balance is verified with the balance on the T&A Time and Attendance. As differences occur, the employee’s record is annotated to indicate an error exists. When the difference first occurs, a message is displayed indicating a new error. Once the difference exists for 2 or more pay periods, subsequent messages indicate that it is now a prior pay period error.

Excess 30 Day Cntr (IR140). Summary of consecutive calendar days of AWOP in excess of
30 days occurring since the employee received a career conditional appointment. In projecting an employee’s completion of the required 3 years of continuous service, the days in this counter are used to extend the employee’s waiting period. This is reset to zero when the employee is converted to career tenure.

Exp Appointment Limit PP (IR102/2). Pay period the notification is given of the employee’s expiration of appointment limitation.

Exp Appointment Limit Report (IR102/2). Code that monitors the production of the notification that the employee is approaching expiration of an appointment limitation.

Exp Appointment Limit YR (IR102/2). Year the notification is given of the employee’s expiration of appointment limitation.

Expire For Ret (Day, IR133). Day that the unused sick leave, to the credit of an employee with an uncommon tour of duty, would have expired had he elected to use this leave.

Expire For Ret (Month, IR133). Month that the unused sick leave, to the credit of an employee with an uncommon tour of duty, would have expired had he elected to use this leave.

Expire For Ret (Year, IR133). Year that the unused sick leave, to the credit of an employee with an uncommon tour of duty, would have expired had he elected to use this leave.

Extra (IR105, IR205). Additional exemptions claimed for State taxes because of anticipated deductions in excess of that usually claimed.

Extra Deductions (IR104). Additional amount of money withheld for Federal taxes at the request of the employee.

Extra Deductions (IR105, IR205). Additional amount of money withheld for State taxes at the request of the employee.

Extra Deductions (IR106, IR206). Additional amount of money withheld for city income taxes at the request of the employee.

Extra Deductions (IR107, IR207). Additional amount of money withheld for county income taxes at the request of the employee.

Extra Exemption (IR106). Additional exemptions claimed for State taxes because of anticipated deductions in excess of that usually claimed.

F

Factor Deferred (Credit, IR121). Thrift savings deduction factor deferred for the credit side of a thrift savings adjustment.

Factor Deferred (Debit, IR121). Thrift savings deduction factor deferred for the debit side of a thrift savings adjustment.

Factor Non Deferred (Credit, IR121). Thrift savings deduction factor deferred for the credit side of a thrift savings adjustment.

Factor Non Deferred (Debit, IR121). Thrift savings deduction factor deferred for the debit side of a thrift savings adjustment.

Fair Labor Standards Code (IR101, IR201, IR501). Code that indicates whether an employee is covered by the minimum pay and overtime provisions of the Fair Labor Standards Act (FLSA).

Fatal/Non Fatal Error Ind (IR144). Code that indicates that a personnel action is applied with non-fatal errors, or an action that is processed to clear the previous error.

Federal Taxable Wages YTD (IR103). Fed Taxable Wages year to date.

Fed Tax Deducts YTD (IR103). Fed Tax Deducts year to date.

FEGLI Age Change Date (IR116, IR516). Date that identifies when an employee’s FEGLI Federal Employees' Group Life Insurance age bracket changes.

FEGLI Assignment Indicator (IR116). Code that displays whether or not FEGLI Federal Employees' Group Life Insurance coverage is based upon a job assignment.

FEGLI Court Order (IR116). Code that displays whether or not FEGLI Federal Employees' Group Life Insurance coverage is based upon a court order.

FEGLI Coverage Code (IR101, IR122/1, IR201, IR222/1, IR501, IR522/1). Code that records the fact that an employee is eligible or ineligible for participation in FEGLI Federal Employees' Group Life Insurance program. If eligible, the code further indicates whether the employee waived coverage, is participating in the regular coverage plan only, or has elected to be covered under the optional insurance plan as well as the regular plan.

FEGLI Court Order (IR116). Code that displays whether or not FEGLI Federal Employees' Group Life Insurance coverage is based upon a court order.

FEGLI Designated Benefits (IR116). Code that displays whether or not FEGLI Federal Employees' Group Life Insurance benefits have been designated.

FEGLI Ind (IR144, IR244). Code that displays whether or not an employee is eligible or ineligible for participation in FEGLI Federal Employees' Group Life Insurance and whether or not coverage has been waived.

FEGLI Post Elect Base Ins (IR116). Code that displays FEGLI Federal Employees' Group Life Insurance post-election insurance information.

FEHB Begin Date (Day, IR140). Day AWOP begins.

FEHB Begin Date (Month, IR140). Month AWOP begins.

FEHB Begin Date (Year, IR140). Year AWOP begins.

FEHB Coverage Code (IR115, IR122/2, IR222/2, IR522/2). Code that indicates if an employee is either eligible or ineligible for participation in FEHB Federal Employees Health Benefits and if eligible, whether or not their is participating.

FEHB Tax Deferred Status (IR515). Code that identifies whether or not an employee’s FEHB Federal Employees Health Benefits premiums are tax deferred.

FEHB Termination (IR140). Number of days of AWOP toward termination of health benefits. When the counter reaches 365, the employee’s health benefits coverage is terminated. Generally, AWOP must be consecutive for 365 days except when the employee returns to duty and subsequently goes on AWOP within 4 months. In this case, the number of days in the current pay period is combined with the AWOP days from the prior period.

FERS Coverage Ind (IR117, IR144, IR244, IR517). Code that indicates FERS Federal Employees Retirement System coverage.

FERS Election Date (IR119). Date that an employee, not automatically covered by FERS Federal Employees Retirement System, chooses to elect FERS Federal Employees Retirement System coverage. This field only applies to employees not automatically covered by FERS Federal Employees Retirement System.

FERS Ind (IR119). Field that identifies an employees election or non-election of FERS Federal Employees Retirement System coverage. This field only applies to employees not automatically covered by FERS Federal Employees Retirement System.

FERS Previous Coverage Ind (IR117). Indicates if the employee was previously covered under Federal Employees Retirement System (FERS).

FICA Coverage Ind2 (IR119). Code that indicates if the employee is returning to duty after a detail to an international organization under 5 U.S.C. 3343 or being reemployed after transfer to an international organization under 5 U.S.C. 3581 or being restored to duty under the provisions of Chapter 43, Employment and Reemployment Rights of Members of the Uniformed Services of Title 34 U.S. Code.

Final TA Received (IR132). Code that indicates if the final T&A Time and Attendance for a separated employee has been received.

First Year Savings (IR142, IR542). Estimated amount of the first year savings realized because of the award. This only applies to awards with tangible benefits.

Flag (IR103). Code that indicates an invalid accounting code has been accepted and must be corrected.

Flexfactor Participant Code (IR144, IR244). Code that allows any health benefits (FEHB Federal Employees Health Benefits or non-Federal) to be deferred from Federal, FICA Federal Insurance Contributions Act, and State taxes with the exception of New Jersey and Pennsylvania.

FLSA (IR122/1, IR222/1, IR522/1). Code that indicates whether employee is covered by the minimum pay and overtime provisions of the FLSA Fair Labor Standards Act.

Foreign Lang Allowance (IR123/2, IR223, IR523/2). Allowance paid annually to law enforcement officers who are proficient in and use foreign languages in their duties.

Foreign Lang Pct (IR123/2, IR223, IR523/2). Percentage of basic pay to be used for calculation of the foreign language allowance annual amount.

Foreign Post Pay Diff Code (IR109, IR209). Code that indicates whether an employee is to be paid a post differential. Payment is started and stopped by use of the appropriate TC transaction code code on the T&A Time and Attendance.

Forfeited (IR139). Hours of compensatory leave forfeited by the employee at the end of the leave year in which the leave should have been paid for by the Agency. The compensatory leave forfeited is computed as of the beginning of the first pay period of the leave year.

Frequency Paid Code (IR101, IR201, IR501). Indicates frequency employee is paid for payroll deduction computation purposes.

From To Code (IR123/2). Code that indicates whether the personnel action is one that is assigning the employee to a position, as with accessions and most change actions, or whether it is taking an employee out of a position, as with separation and non-pay status actions.

Frozen CSRS Service (IR117, IR122/2, IR517, IR522/2). Total years and months the employee has accrued under the old CSRS Civil Service Retirement System at the time the employee changes to the CSRS Civil Service Retirement System supplemental system.

Frozen Foreign Service Time, Month (IR117). Number of months in the foreign service pension system.

Frozen Foreign Service Time, Yr (IR117). Number of years in the foreign service pension system.

Frozen Leave Rate (IR136/2). Base contract salary of the Assistant U.S. Attorney at the time the leave was frozen, before their is converted to a presidentially appointed U.S. Attorney.

Frozen Sick Balance (IR136/2). Amount of sick leave hours frozen when an Assistant U.S. Attorney is converted to a presidentially appointed U.S. Attorney.

Frozen Sick Leave Balance (IR117, IR136/1, IR217). Sick leave balance when employee elects to be covered by FERS Federal Employees Retirement System.

Function Code (IR101, IR201, IR501). Code categorizing Federal profession, scientific, and engineering personnel. Codes that can be used: 11 through 14, 21 through 24, 31, 41, 51, 81, 91 through 94, and 99.

Funding Unit (IR123/2). Five-digit number of which the first two indicates the Agency. The second two are unique to the funding unit (a grouping of employees for the purpose of funding performance awards), and the fifth is the last digit of the fiscal year from which the performance awards will be funded.

G

Gain/Lose Dept (IR122/2, IR123/2, IR522/2, IR523/2). Code that identifies the Federal Department that an employee is transferring from or identifies the prior status of an employee who is transferring from an entity other than another Federal Department.

GAO Locator Batch (IR126/2). Last batch number assigned to a GAO Government Accountability Office locator document.

Geographic Adj Percent (IR101, IR201, IR501). Percentage used to compute an employee’s pay adjustment due to specific geographic location.

Geographic Adj Rate (IR122/1, IR201, IR222/1, IR501, IR522/1). Amount of money for geographic adjustment.

Grade (IR101, IR122/1, IR128, IR145, IR201, IR228, IR303, IR312, IR501, IR522/1, IR528, IR547). Employee’s grade as provided under the pay plan for their position. Values are valid grade levels within each master record plan.

Grade (IR127, IR227, IR527). Employee’s grade for the detailed assignment.

Grade (Occupied Position, IR128, IR528). Grade the employee has been assigned due to a reclassification.

Gross Pay YTD (IR103). Amount of gross pay accumulated for the calendar year. This amount is reset to zero at the beginning of the new tax year.

H

Headquarters-Field Code (IR523/2). Code that indicates whether an established master record describes headquarters or field positions.

Health Benefit Change Ind (IR144). Code that indicates a health benefits change.

HITS Ded YTD (IR103). Amount of money deducted for hospital insurance. This amount is reset to zero at the beginning of the new year.

HITS Wages YTD (IR103). Wages subject to the hospital insurance tax. This amount is reset to zero at the beginning of the new tax year.

Hours Balance (IR143). Remaining number of granted time-off hours available for use by the employee as of the last pay period the prior leave year.

Hours Forfeited (IR143). Number of award hours forfeited by the employee in a prior leave year, a year after the pay period and year that the award hours were generated.

Hours Granted (IR143, IR543). Number of award hours granted to an employee.

Hours Used (IR143). Number of time-off award hours used by the employee.

I

ID (IR112). Information that will be printed on the bottom of the check.

Inactive No Pay Due Ind (IR144). Code that indicates the status of an employee when no T&A Time and Attendance will be processed.

Indicator Code (Court Costs, IR306). Description of the indicator code of court costs for the alimony and/or child support record currently being displayed.

Indicator Code (Alimony and/or Child Support, IR306). Description of the indicator code of deduction data for the alimony and/or child support record currently being displayed.

Indicator Code (Child Support Arrears, IR306). Code that indicates if the child support arrears deduction is to be a dollar or a percentage deduction.

Initial Severance Payment Amt (IR134). First severance payment amount received.

Injury Leave OFEC (IR140). Summary of hours of injury leave used during the current leave year. Injury leave is limited to 45 work days for each work-related injury. This amount is reset to zero at the beginning of the first pay period of the leave year.

In Lieu of (Taxable) (IR109). Information for processing and reporting a "In Lieu of Stipend - Taxable" payment as a valid transaction code as "53", suffix as "9". Allowance-Type 539 In Lieu of Stipend - Taxable only applies to Agency AJ. The payments will be taxable and administratively controlled by the Agency.

Instructional Program (IR122/2, IR123/1, IR130, IR222/2, IR223, IR522/2, IR523/1, IR530). Indicates the field of study of an employee who has received a bachelor’s or higher degree.

Int Days Wkd Last WGI (IR303). Number of workdays that an intermittent employee has recorded on the T&A Time and Attendance for each pay period. This counter is updated only if a WGI within-grade increaseSCD service computation date is present.

Int Elapsed Cal Days WGI (IR303). Calendar days that have elapsed while serving in an intermittent type of employment and in a waiting period for a WGI within-grade increase. This is reset when the WGI within-grade increase is granted.

Intangible Benefits (IR142, IR542). Code that indicates if the benefits to be derived from the award are of an intangible nature.

Interim Lump Sum Code (IR132, IR136/1). Code that indicates whether or not an employee receives an interim lump sum payment before the separation is processed.

IP Number (IR101, IR122/1, IR127, IR145, IR201, IR222/1, IR227, IR501, IR522/1, IR527, IR547). Personnel position number. Identifies the position occupied by the employee.

L

Last Action PP Number (IR123/2). Pay period number that the most current personnel action was processed.

Last ADJ SCD Leave (Day, IR102/1). Day the employee’s service computation date for leave was last adjusted.

Last ADJ SCD Leave (Month, IR102/1). Month the employee’s service computation date for leave was last adjusted.

Last ADJ SCD Leave (Year, IR102/1). Year the employee’s service computation date for leave was last adjusted.

Last ADJ SCD Ret (Day, IR102/1). Day an employee’s service computation date for retirement was last adjusted.

Last ADJ SCD Ret (Month, IR102/1). Month an employee’s service computation date for retirement was last adjusted.

Last ADJ SCD Ret (Year, IR102/1). Year an employee’s service computation date for retirement was last adjusted.

Last ADJ SCD RIF (Day, IR102/1). Day an employee’s service computation date for a RIF Reduction-in-Force System was last adjusted.

Last ADJ SCD RIF (Month, IR102/1). Month an employee’s service computation date for a RIF Reduction-in-Force System was last adjusted.

Last ADJ SCD RIF (Year, IR102/1). Year an employee’s service computation date for a RIF Reduction-in-Force System was last adjusted.

Last Day Pay Status for Ret (Day, IR132, IR532). Final day in pay status for deceased or retiring employee.

Last Day Pay Status for Ret (Month, IR132, IR532). Final month in pay status for deceased or retiring employee.

Last Day Pay Status for Ret (Year, IR132, IR532). Final year in pay status for deceased or retiring employee.

Last Paid Begin (Day, IR103). Beginning day of the pay period that the employee was last paid.

Last Paid Begin (Month, IR103). Beginning month of the pay period that the employee was last paid.

Last Paid Begin (Year, IR103). Beginning year of the pay period that the employee was last paid.

Last Record WGI (Day, IR102/1). Day the WGI within-grade increaseSCD service computation date was last recorded.

Last Record WGI (Month, IR102/1). Month the WGI within-grade increaseSCD service computation date was last recorded.

Last Record WGI (Year, IR102/1). Year the WGI within-grade increaseSCD service computation date was last recorded.

Law Bar Membership Code (IR123/1). Code that indicates if an individual has a law degree and is a member of the bar.

If this code equals 2, then the State of the bar must be present. If this condition fails, the message "State of Bar Reqd" is displayed. If the code equals 1 or 2, the organizational structure code of the Agency must equal 56, and the occupational series code must equal 0905, 1224, or 1222. If this condition fails, the message "Agcy must Equal 56 and Series must Equal 0905, 1224, or 1222" is displayed.

Leave Accruals YTD (Home Leave, IR138). Summary of home leave accrued during the current leave year. This amount is reset to zero at the beginning of the first pay period of the leave year.

Leave Accruals YTD (Shore Leave, IR138). Summary of shore leave accrued during the current leave year. This amount is reset to zero at the beginning of the first pay period of the leave year.

Leave Carryover (IR138). Number of hours of military leave carried over from the prior fiscal year to the current fiscal year.

Leave Current Bal (IR138) Hours of military leave to the credit of the employee as of current pay period of current year.

Leave Changed ID (IR136/1). User ID identification that updated the annual/sick record.

Leave Days Prior Year (IR138). Number of days of military leave carried over into the prior fiscal year.

Leave Earn Status During PP (IR122/2, IR136/1, IR522/2). Code that indicates whether or not an employee is entitled to leave accruals for the first (or last) pay period of leave eligibility. First pay period means that pay period in which the employee first becomes eligible to earn leave. This data is needed for certain tours of duty because of the complexity of the leave regulations for determining whether or not the employee is entitled to earn leave when certain conditions are present during the first or last pay period. The code entered determines only entitlement to earn.

Leave Earnings Status Pay Period (IR502/2). Code that indicates whether or not an employee is entitled to leave accruals for the first (or last) pay period of leave eligibility. First pay period means that pay period in which the employee first becomes eligible to earn leave. This data is needed for certain tours of duty because of the complexity of the leave regulations for determining whether or not the employee is entitled to earn leave when certain conditions are present during the first or last pay period. The code entered determines only entitlement to earn leave during the first pay period. It does not indicate whether or not the employee is eligible to earn leave.

Leave Forfeited (Annual Leave, IR136/1). Hours of annual leave forfeited by the employee at the end of the leave year whenever his current annual leave balance is in excess of the number of hours to which he is entitled to carry forward from one leave year to the next. The annual leave forfeited is computed as of the beginning of the first full pay period of the leave year.

Leave Restored Forfeited (Annual Leave Restored, IR136/1). Number of restored annual leave hours forfeited because of not being used within the prescribed time.

Leave Retirement RIF (AWOP, IR140). Summary of unapproved AWOP hours occurring during the current calendar year. The first 6 months, or 1040 hours of AWOP each calendar year, is forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This amount is reset to zero as of the end of the calendar year.

Leave Retirement RIF (Suspension, IR140). Summary of suspension hours resulting from disciplinary action occurring during the current calendar year. The first 6 months, or 1040 hours of AWOP each calendar year, is forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This amount is reset to zero as of the end of the calendar year.

Leave Used Relig Obser YTD (IR139). Compensatory time granted for religious observance. Such time may be advanced to the employee or may be charged to current compensatory leave balance. If advanced, the time shall be repaid by the end of the leave year in which it was granted.

Leave Used YTD (Annual/Sick, IR133, IR136/1, IR138). Summary of hours of leave used during the current leave year. Each pay period the usage is updated by the number of hours recorded in the T&A Time and Attendance. This is reset to zero at the beginning of the first pay period of the leave year.

LEO Indicator (IR101, IR201, IR501). Code that determines whether an employee is a law enforcement officer (LEO).

Locality Table Code (IR101, IR201, IR501). Code that identifies salary tables associated with Interim Geographic Adjustment, LEO law enforcement officer pay, and locality-based comparability payments. These codes are found in TMGT Table Management System, Table 016, Geographical Location Code with Names. This is system generated on the employee’s salary database record based on the employee’s duty station.

Location Cd (IR101, IR201). Code that indicates location of employee’s duty station.

Longevity Percent (IR102/1, IR202/1, IR502/1). Percent computation of the longevity of secret service employees.

LT 063 EO (IR222/2). Last employing office number assigned to an AD-350 submitted for an employee.

LT 063 PP (IR222/2). Last pay period an AD-350A was processed for an employee.

LT 063 YR (IR222/2). Last year an AD-350A was processed for an employee.

LT 349 EO (IR222/2). Last employing office number assigned to an AD-349 submitted for an employee.

LT 349 PP (IR222/2). Last pay period an AD-349 was processed for an employee.

LT 349 YR (IR222/2). Last year an AD-349 was processed for an employee.

Lump Sum Ending Date Hours (IR132). Number of hours applicable to the last day of the lump sum payment.

Lump Sum LV Paid (IR133). Total hours of annual leave for which the employee is paid a lump sum amount at the time of separation.

LV Retirement RIF. AWOL (leave, retirement, and RIF, IR133). Summary of hours of unapproved AWOP occurring during the current calendar year. The first 6 months, or 1040 hours, of AWOP each calendar year is forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This is reset to zero at the end of the calendar year.

LV Retirement RIF. LWOP (leave, retirement and RIF, IR133). Summary of hours of approved AWOP occurring during the current calendar year. The first 6 months, or 1040 hours, of AWOP each calendar year is forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This is reset to zero at the end of the calendar year.

LV Retirement RIF. Suspension (leave, retirement, and RIF, IR133). Summary of hours of suspension resulting from disciplinary action occurring during the current calendar year. The first 6 months, or 1040 hours, of AWOP each calendar year is forgiven. The excess is first converted to workdays that are subsequently converted to calendar days using a ratio of 7 to 5. The calendar days are used to adjust the service computation dates for leave, retirement, and RIF Reduction-in-Force System. This is reset to zero at the end of the calendar year.

LWOP Since Last WGI (IR303). Summary of hours of approved AWOP occurring since the employee’s last WGI within-grade increase. For those employees in steps 1, 2, and 3, the first 80 hours of AWOP during the waiting period are forgiven. For steps 4, 5, and 6, the first 160 hours are forgiven. For steps 7, 8, and 9, the first 240 hours are forgiven. The excess is first converted to workdays using a ratio of 7 to 5. The calendar days are used to extend the employee’s waiting period for the next WGI within-grade increase. This is reset to zero when the WGI within-grade increase is granted.

LWOP/AWOP Excess 1040 (IR140). LWOP leave without pay/AWOP in excess of 1040 hours.

M

Mail Room Location (IR146). GAO Government Accountability Office locator mailroom identifier.

Maximum Percentage (IR306). Maximum percentage to be deducted from the employee’s salary for alimony and/or child support payments per pay period.

Merit Pay Computed Salary (IR123/2). Field no longer in use.

Merit Pay Increase Amount (IR123/2). Field no longer in use.

Military Lost Days (IR119). Number of days of military leave that are lost.

Minimum Deduction Amt (IR308, IR309). Minimum to be deducted per pay period or amount to be added to deduction amount used for Locals 0075, 2477, and 2910.

Minus Sick Lv Cd (IR133). Code that indicates that advanced sick leave is forgiven when computing lump sum payment.

MR (IR101, IR122/1, IR127, IR145, IR201, IR222/1, IR501, IR522/1, IR527, IR547). Master record number; identifies a unique master position, linked to Agency, SSN Social Security number, and grade. The values are Agency-assigned standard job number and/or unique number or alphas.

MR No (IR127, IR227, IR527). Number that identifies a unique master position for the detailed assignment.

Mult Jobs (IR104). Indicates that an employee holds more than one job at a time or single/married filing jointly and spouse also works.

Multi Element Change Ind (IR144). Code that indicates that a multi-element document was processed.

N

Name Correction Ind (IR144). Code that indicates if the record contains a name correction.

Nat Act 1st 3 Pos (IR522/1). Code identifying first type of personnel action being taken on an employee when two personnel actions are processed.

Nat Act 2nd 3 Pos (IR122/1, IR132, IR222/1, IR522/1). Element furnished when there are two nature of actions on one personnel action. If only one nature of action is involved, it will appear in the first block. If two actions are being taken, record the first action in first block and the second in the second block. In the majority of cases both nature of action codes will be used when a correction or cancellation to a personnel action is processed.

Nat Act Auth 1st (First 3-Digits, IR122/1, IR145, IR222/1, IR522/1). First three-digit alphanumeric code assigned by the office of personnel to identify the legal authority for the first nature of action code.

Nat Act Auth 1st (Second 3 Digits, IR122/1, IR145, IR222/1, IR522/1). Second three-digit alphanumeric code assigned by the office of personnel to identify the legal authority for the first nature of action code.

Nat Act Auth 2nd (First 3-Digit, IR122/1, IR132, IR146, IR222/1, IR522/1, IR532). First three-digit alphanumeric code assigned by the office of personnel to identify the legal authority for the second nature of action code.

Nat Act Auth 2nd (Second 3-Digits, IR122/1, IR132, IR145, IR222/1, IR532). Second three-digit alphanumeric code assigned by the office of personnel to identify the legal authority for the second nature of action code.

Nature of Action (IR125, IR225). Code that identifies the last type of document that was processed. If the last action processed is a personnel action, the element will reflect the nature of action code and CSC authority codes specified on the personnel action. If the last action that processed is other than a personnel action, then the element will reflect a code that identifies the type of payroll document that was processed.

Nature of Action (IR525, IR543). Code that identifies the second type of personnel action being taken for an employee when two personnel actions are processed.

Nature of Action 2nd Auth (IR532). Second three-digit alphanumeric code assigned by OPM Office of Personnel Management to identify the legal authority for the second nature of action code.

Need Toward Conv Career (IR129). Workdays needed to complete waiting period. This field will contain data if the type of appointment code is a 2 or a 7 and the projected career or permanent tenure date will be reached in the next pay period. It will contain the number of days between the ending date of the next pay period and the projected career or permanent tenure date.

NFC ASD Date2 (Day, IR123/2). Multiuse day for use by Application System Drive (ASD) until a database change is made.

NFC ASD Date2 (Month, IR123/2). Multiuse month for use by ASD until a database change is made.

NFC ASD Date2 (Year, IR123/2). Multiuse year for use by ASD until a database change is made.

NFC ASD Salary (IR123/2, IR523/2). Multiuse salary field for use by ASD until a database change is made.

NFC Data Base Modification Ind (IR144). Code that indicates a change has been made to an employee’s master since the running of the BEAR Bi-Weekly Examination Analysis and Reporting System system.

NFC Employee Status (IR123/2). Code that indicates employee status as related to payroll processing.

New W-4? (IR104). Code that indicates if an employee has a new Form W-4 (Y) or previous Form W-4 (N).

NOA 1st (IR101, IR122/1, IR222/1, IR201, IR501, IR542). Nature of action first code for OPM Office of Personnel Management. The purpose of this element is to record, by code and description, the type of personnel action being taken on the employee pursuant to their employment with the Federal Department and the legal authority for the first nature of action code. Nature of action description and other data, such as personnel action authorities, the basis for the action, and the type of appointment, are determined from the code entered in this block. In addition, numerous audits for conformity and validity of the data on the action are based on the code shown for this element.

NOA 2nd (IR101, IR122/1, IR145, IR201, IR501). Nature of action second code for OPM Office of Personnel Management. This element will be furnished when there are two nature of actions on one personnel action. If only one nature of action is involved, it will appear in the first block. If two actions are being taken, record the first action in the first block and the second action in the second block. In the majority of cases both nature of action codes will be used when a correction or cancellation to a personnel action is processed.

NOA Correction Date (Day, IR123/2). Day the corrective nature of action becomes effective.

NOA Correction Date (Month, IR123/2). Month the corrective nature of action becomes effective.

NOA Correction Date (Year, IR123/2). Year the corrective nature of action becomes effective.

NOA Previous 3 Positions (IR123/2). OPM Office of Personnel Management nature of action code of a previous action when this item is to be corrected.

NOA Previous 5 Positions (IR123/1). USDA United States Department of Agriculture nature of action code of a previous action to be corrected or restored.

Non Deferred Ded YTD (Record Number, IR117). Non-deferred retirement amount deducted for the calendar year.

Non Deferred Ded YTD (Thrift Saving Record, IR118). Non-deferred thrift saving amount deducted for the calendar year. This amount is reset to zero at the beginning of the new tax year.

Non Deferred Ded Factor (IR118, IR218, IR518). Non-deferred thrift savings percent or amount to be deducted.

Non Deferred Deduction (IR117, IR217). Non-deferred retirement percent or amount to be deducted.

Non Pay NTE (Day, IR102/2, IR122/1, IR202/2, IR222/1, IR502/2, IR522/1). Day the employee’s non-pay status expires.

Non Pay NTE (Month, IR102/2, IR122/1, IR202/2, IR222/1, IR502/2, IR522/1). Month the employee’s non-pay status expires.

Non Pay NTE (Year, IR102/2, IR122/1, IR202/2, IR222/1, IR502/1, IR522/1). Year the employee’s non-pay status expires.

Noncred SVC Date From (Day, IR135). Work field that can be used to enter the beginning day of any non-creditable service. For this screen, data can be entered into this field.

Noncred SVC Date From (Month, IR135). Work field that can be used to enter the beginning month of any non-creditable service. For this screen, data can be entered into this field.

Noncred SVC Date From (Year, IR135). Work field that can be used to enter the beginning year of any non-creditable service. For this screen, data can be entered into this field.

Noncred SVC Date To (Day, IR135). Work field that can be used to enter the ending day of any non-creditable service. For this screen, data can be entered into this field.

Noncred SVC Date To (Month, IR135). Work field that can be used to enter the ending month of any non-creditable service. For this screen, data can be entered into this field.

Noncred SVC Date To (Year, IR135). Work field that can be used to enter the ending year of any non-creditable service. For this screen, data can be entered into this field.

Num Bonds Issued This PP (IR108). The total number of bonds issued for each authorization during te current pay period.

Number (IR105, IR205). Number of exemptions claimed by the employee for State tax purposes.

Number Exemptions (IR106, IR206). Number of exemptions claimed by the employee for city income tax purposes.

Number Exemptions (IR107, IR207). Number of exemptions claimed by the employee for county income tax purposes.

Number of Coowner/Beneficiary (IR108). The total number (1 thru 9) of persons designated as co-owners or beneficiaries for bond issuance.

Number of Exemptions (IR104). Number of exemptions claimed by the employee for Federal tax purposes. A value of "XT" in this field indicates the employee is exempt from Federal taxes.

Number of owners (IR108). The total number (1 thru 9) of persons designated as owners. For bond issuance.

Number of Pay Periods (IR121). Total number of pay periods the deduction is to be made.

Number PP With No Deductions (IR108). The number of pay periods no bond deductions made total number of consecutive pay periods for which no bond deduction were made.

Number Persons Receiving Award (IR142, IR542). Number of persons involved in the cash award.

O

OASDI Ded YTD (IR103). FICA Federal Insurance Contributions Act tax deductions year to date.

OASDI Wages YTD (IR103). Total wages subject to FICA Federal Insurance Contributions Act tax paid during current calendar year. This amount is reset to zero at the beginning of the new tax year.

OCC Series (IR101, IR122/1, IR145, IR201, IR222/1, IR501, IR522/1, IR547). Occupation series code. Identifies the exact occupational group to which the employee’s position has been classified.

OCC Series Function Code (Former Position, IR128, IR228, IR528). Code that indicates Federal professional, scientific, and engineering personnel. Valid values are 11 through 14, 21 through 24, 31, 41, 51, 81, 91 through 94, and 99.

OCC Series Function Code (Occupied Position, IR128, IR228, IR528). Functional code of the occupational series the employee has been assigned to due to a reclassification of duties.

Occupation Series (Former Position, IR128, IR228, IR528). Exact occupational group to which the employee’s position has been classified.

Occupation Series (Occupied Position, IR128, IR228, IR528). Occupational series the employee has been assigned to due to a reclassification of duties.

Option A Factor (IR116, IR216). Amount of life insurance coverage. If the option is not selected, the element will have spaces. If the coverage is stated in thousands of dollars, the element should depict the amount selected in thousands. If the coverage is the percent of basic coverage, the element should display the percent. If coverage is in multiples of basic contract salary, the element should depict the number of multitudes with leading zeros. If coverage is a fixed amount, the element should depict zeros. Where a fixed amount option has sub-options available, then the first character of the element should be 1, 2, 3, or 4 followed by three zeros.

Option B Factor (IR116, IR216). Amount of life insurance coverage. If the option is not selected, the element will have spaces. If the coverage is stated in thousands of dollars, the element should depict the amount selected, in thousands. If the coverage is a percent of basic coverage, the element should display the percent. If coverage is in multiples of basic contract salary, the element should depict the number of multitudes with leading zeros. If coverage is a fixed amount, the element should depict zeros. Where a fixed amount option has sub-options available, then the first character of the element should be 1, 2, 3, or 4 followed by three zeros.

Option C Factor (IR116, IR216). Amount of life insurance coverage. If the option is not selected, the element will have spaces. If the coverage is stated in thousands of dollars, the element should depict the amount selected in thousands. If the coverage is a percent of basic coverage, the element should depict the percent. If coverage is in multiples of basic contract salary, the element should display the number of multitudes with leading zeros. If coverage is a fixed amount, the element should depict zeros. Where a fixed amount option has sub-options available, then the first element should be 1, 2, 3, or 4 followed by three zeros.

Option Code (IR113, IR213). Code that identifies the options within a flexfund flexible spending account. This code is assigned by NFC National Finance Center.

Org. Structure Code (IR101, IR122/1, IR131, IR145, IR146, IR201, IR222/1, IR501, IR522/1, IR547). The organizational structure code identifies the Agency, by code, as assigned to USDA United States Department of Agriculture by the Agency's personnel office.

Other Income (IR104). Tax withheld for other income. This may include interest, dividends, and retirement income.

Other Pay (IR122/1, IR222/1, IR522/1). Counter that calculates total salary to include adjusted salary, administratively uncontrollable overtime (AUO), availability pay, retention allowance, supervisory differential, and staffing differential.

Over Ceiling Lv (Day, IR133). Day through which lump-sum payment for leave above the annual leave ceiling carries.

Over Ceiling Lv (Month, IR133). Month through which lump-sum payment for leave above the annual leave ceiling carries.

Over Ceiling Lv (Year, IR133). Year through which lump-sum payment for leave above the annual leave ceiling carries.

Overpay Carry YTD (IR103). Amount of earnings carried over from one calendar year to the next. This is done because Federal Employees Comparability Act (FEPCA) requires that earnings that are not payable to an employee because their has exceeded the annual earnings limitation for a calendar year must be carried to the next year for payment to the employee.

Owner Number (IR108). A number assigned to each bond owner within an authorization. Numbers may range from 1 thru 9.

Owner SSN (IR108).The social security number of the person designated as owner on the bond authorization.

P

P/T Hours Worked/Wk (IR135). Work field that is used to show the number of part-time hours per week worked by a part-time, full-time, or alternator employee. Data can be entered into this field.

P/T Hrly Rate (IR135). Work field that is used to show the hourly rate at which a part-time, full-time or alternator employee worked. Data can be entered into this field.

P/T Pay Periods Worked/Yr (IR135). Work field that is used to show the number of part-time, full-time, or alternator employee. Data can be entered into this field.

Paid Holiday Time Off (IR138). Summary of official leave hours used during the current leave year. Official leave is classified as authorized absence from duty without loss of pay or charge to annual, sick, or compensatory leave balances. Types of leave in this category are holiday and administrative leave. This amount is reset to zero at the beginning of the first pay period of the leave year.

Paid Status Code (IR101). Code that indicates whether or not the employee was paid for the current pay period.

Paid Status Days to Career (IR132). Controls the waiting period for conversion to career or permanent tenure. The number of days is reset upon completion of the 3-year waiting period at which time the conversion date toward career or permanent is removed.

Parental Lv Birth Bal, Start PP, YR (IR138). The balance, start pay period, and year that leave is taken for the birth of a child.

Parental Lv Adopt Bal, Start PP, YR (IR138). The balance, start pay period, and year that leave is taken for the adoption of a child.

Parental Lv Fostr Bal, Start PP, YR (IR138). The balance, start pay period, and year that leave is taken for the placement of fostering a child.

Part Time Carryover Hours (IR136/1). Part-time employees with a regularly assigned tour of duty accrue sick leave on the basis of 1 hour for every 20 base hours in a pay status. Those hours of service in a pay status that do not equal the number necessary to credit 1 hour of annual leave are carried forward from one pay period to the next.

Part Time FEHB Coverage (IR115, IR515). Public Law 95-437, dated October 10, 1978, requires that part-time employees serving in part-time positions on the first day of the first pay period beginning on or after April 1979, are entitled to the full contribution.

Participation Eligibility Code (IR117, IR217). Retirement code that indicates the employee’s eligibility for participation and, if eligible, whether or not they are participating.

PATCO (IR123/1, IR223, IR523/1). Code that indicates one of the seven major categories based on occupational series.

Pattern/Level (IR304). Performance ratings are composed of two distinct elements. They are the rating pattern and the actual rating level which the employee has demonstrated/earned during the preceding rating period.

Pay Level Adjustment (IR313). Pay level adjustment of SES Senior Executive Service employees.

Pay Period Notification Given (IR303). Pay period that is stored in the database whenever a WGI within-grade increase notice is given.

Pay Plan (IR101, IR122/1, IR127, IR128, IR145, IR201, IR222/1, IR227, IR303, IR312, IR501, IR522/1, IR527, IR547). Pay plan applicable to the employee.

Pay Plan (IR128, IR228, IR528). Pay plan the employee has been assigned to due to a reclassification of duties.

Pay Protection Flag (IR123/2, IR223). Code that is used in conjunction with the GAO Government Accountability Office pay for performance system for all grades 12 through 14.

Pay Raise Rate Lump Sum (IR132). Pay raise rate for a separated employee where lump sum carries through pay raise date.

Pay Raise Stale Action Salary (IR502/2). Amount used to verify salary increase on a late personnel action.

Pay Raise Verify Salary (IR502/2). Amount used to verify salary rate increases for administratively determined pay rates.

Pay Rate Determinate Code (IR101, IR122/1, IR201, IR222/1, IR501, IR522/1). Code that records whether the employee is receiving a rate of pay other than the regular rate for the position. If the employee is receiving pay other than the regular rate, this code identifies the legal and/or regulatory basis. Therefore, the pay rate determinant code will be validated using TMGT Table Management System.

Pay Status After AWOP (IR140). Number of days in pay status following a period of AWOP.

Pay Table Code (IR101, IR201, IR501). Pay table special rate as defined in Federal Personnel Manual (FPM) Supplement 990-2.

Payee & Name Address (IR114). The name and address of the payee.

Payee Name (IR113, IR213). Information obtained from TMGT Table Management System 080.

Payee Name (IR116, IR216). Name of payee for disbursement of monies for non-Federal retirement, health benefits, life insurance, and thrift savings accounts.

Payee Name & Address (IR112). Discretionary allotment payment name and address. This displays to whom the check is written.

Payment Amount (IR120). Amount to be deducted each pay period for financial organization allotment.

Payment Begins PP (IR121). Pay period the collection will begin.

Payment Begins YR (IR121). Year the collection will begin.

Percent Deduction (IR308, IR309). Percentage of the employee’s base wages to be deducted from the employee’s salary for union dues.

Percent Deduction Per PP (IR114). Percentage of applicable earnings to be deducted each pay period for the receipt account.

Percent of Deduction (IR118, IR518). Percentage rate of deduction elected by employee.

Percent Per PP (Arrears, IR306). Percent of arrears deduction to be made each pay period for child support and alimony.

Percent Per PP (Each Pay Period, IR306). Percent to be deducted each pay period from an employee’s salary for alimony and/or child support payments.

Perf. Evaluation Anniversary (Day, IR123/1, IR303, IR304, IR305, IR314). Day the employee’s performance evaluation is due.

Perf. Evaluation Anniversary (Month, IR123/1, IR303, IR304, IR305, IR314). Month the employee’s performance evaluation is due.

Perf. Evaluation Anniversary (Year, IR123/1, IR303, IR304, IR305, IR314). Year the employee’s performance evaluation is due.

Perf. Evaluation Eligibility Code (IR123/1). Control field that is used to determine if an employee is on the applicable anniversary date. Employees that are not eligible are: aliens (Citizenship
Code 02), Farmers Home Administration (FHA) County Committeemen (Agency 7, Special Employee Code 04), hearing examiners (Occupational Series Code 0935), fee basis and Without Compensations (WOC) (Salary Rate Code FB or WO), and employees that are cooperative or jointly controlled.

Perf. Evaluation Generated PP(IR123/1). Pay period that the performance evaluation was generated.

Perf. Evaluation Generated YR (IR123/1). Year that the performance evaluation was generated.

Perf. Evaluation Pay Period (IR123/1). Pay period that either the WGI within-grade increase or performance evaluation is prepared.

Perf. Evaluation YR (IR123/1). Year that either the WGI within-grade increase or performance evaluation is prepared.

Perf. Penalty Status (IR123/1, IR223). Code that indicates whether an employee has been placed in warning status.

Performance Eval Change Ind (IR144). Code that indicates a performance evaluation change.

Performance Evaluation Rating (IR305). Code that records in the master file the performance evaluation rating received for current rating period.

Period Covered From Date (Day, IR142, IR542). Beginning day of the period for which a cash award was made.

Period Covered From Date (Month, IR142, IR542). Beginning month of the period that a cash award was made.

Period Covered From Date (Year, IR142, IR542). Beginning year of the period that a cash award was made.

Period Covered To Date (Day, IR142, IR542). Ending day of the period that a cash award was made.

Period Covered To Date (Month, IR142, IR542). Ending month of the period that a cash award was made.

Period Covered To Date (Year, IR142, IR542). Ending year of the period that a cash award was made.

Pers. Action Code (IR122/1, IR222/1, IR522/1). Code that indicates the type of action being processed. The data will be audited on the basis of the type of action it represents; therefore, a code must always be present in this field.

Separation action/unofficial action used by NFC National Finance Center only for the type of action it represents; therefore, a code must always be present in this field.

Pers. Action Effective (Day, IR101, IR122/1, IR145, IR201, IR222/1, IR501, IR522/1). Effective day the personnel action is effective.

Pers. Action Effective (Month, IR101, IR122/1, IR145, IR201, IR222/1, IR501, IR522/1). Effective month personnel action is effective.

Pers. Action Effective (Year, IR101, IR122/1, IR145, IR201, IR222/1, IR501, IR522/1). Effective year the personnel action is effective.

Pers. Auth. Date (Day, IR101, IR501). Day the personnel action is authenticated.

Pers. Auth. Date (Month, IR101, IR501). Month the personnel action is authenticated.

Pers. Auth. Date (Year, IR101, IR501). Year the personnel action is authenticated.

Personal (IR105, IR205). State tax personal exemptions.

Personal Exemption (IR114). Maximum net pay amount allowed to be paid to an employee with a tax levy.

Personnel Action Effective (Day, IR132, IR532). Day personnel action is effective.

Personnel Action Effective (Month, IR132, IR532). Month personnel action is effective.

Personnel Action Effective (Year, IR132, IR532). Year personnel action is effective.

Personnel Office ID (IR145). Identifies by location and code, the office responsible for processing the employee's personnel and related documents and for administering personnel and other matters relating to their employment.

Personnel Use (IR244). Used for temporary storage of elements pending next database change.

Physical Disability Code (IR301, IR302). Code that identifies the disability. This is used for statistical reporting and for placement of employees in positions that require special physical qualifications.

Physical Room Location (IR146). GAO Government Accountability Office locator physical location code.

Placement Follow-up Ind. (IR144). Code that indicates that the notification for placement followup has been prepared.

Plan Code (IR117). Identifies the carrier of the applicable benefit. The code will be assigned by NFC as new plans are implemented.

Plan Code (IR113, IR213). Code that indicates the flexfund flexible spending account. This account is being assigned by the NFC National Finance Center.

Plan Code (IR116, IR117, IR118, IR121, IR216, IR217, IR218, IR518). Code that indicates the carrier of the applicable benefit. The code will be assigned by the NFC National Finance Center as new health benefits plans are implemented.

Plan Name (IR115, IR215). Indicates the plan name of the health benefit record currently being displayed.

Plan Name (IR116, IR216). Indicates the plan name of the life insurance record currently being displayed.

Plan Type (IR116, IR216). Code that indicates whether or not the plan and/or any of the associated options are group term life insurance, where the cost of such insurance is includable in the employee’s gross income and reported on the W-2.

PMRS/PFP Bonus Effective YR (IR123/2, IR223). Year the bonus was paid.

PMRS/PFP Bonus Amt (IR123/2, IR142, IR223, IR242, IR542). Amount of money paid to a merit pay employee for a bonus.

PMRS/PFP Bonus Effective PP (IR123/2, IR142, IR223, IR242). Pay period in which the bonus was paid.

PMSA Code (IR101, IR201, IR501). Primary metropolitan statistical area code.

PMSO IP Agency Use (IR244). Code that identifies the individual position.

PMSO MR Agency Use (IR244). Code that identifies the master record.

POI (IR101, IR122/1, IR125, IR127, IR201, IR222/1, IR225, IR501, IR522/1, IR525, IR527). Personnel Office Identifier (POI); identifies by location and code the office responsible for processing the employee’s personnel and related documents and for administering personnel and other matters relating to their employment.

POI (Detail Assignment, IR127, IR227, IR527). OPM Office of Personnel Management designated number that identifies the servicing personnel office for the detailed assignment.

Position Occupied (IR122/1, IR222/1, IR522/1). Code that indicates whether the employee’s position is in the competitive service or the excepted service.

Position Official Title (IR145, IR547). Describes the official or classification title of the employee’s position.

Position Sensitivity Code (IR102/1, IR202/1, IR312, IR502). Sensitive protection code (non-critical, critical). This code indicates whether or not the position occupied by the employee has been designated as sensitive, and if so, whether it has been further designated as non-critical or critical.

Position Status Budget (IR144, IR244, IR502/2). Records the fact that for budget purposes, the employee occupies either a permanent or other-than-a-permanent position. A permanent position is one that is occupied or is to be occupied by full-time employee established without time limit or for a limited period of a year or more or that has been occupied for a year or more. A position, other-than-a-permanent position, is a budgeted position to be filled only on a seasonal or intermittent basis.

Position Supervisory Code (IR102/1, IR202/1, IR502/1). Nature of managerial, supervisory, or nonsupervisory responsibility assigned to an employee’s position. Values are 2, 4, 5, 6, 7, or 8.

Position Title (IR101, IR122/1, IR201, IR222/1, IR312, IR501, IR522/1). Describes the official or classification title of the employee’s position.

Position Title Code (IR101, IR201, IR501). Code that identifies the prefix, the standard classification title, and the suffix for the position title for a specific occupation series.

PP Deducted This Tax YR (IR113, IR213). Number of pay periods the flexfund amount has been deducted in a tax year.

PP Last Time Paid (IR103). Number of the pay period the last time the employee was paid. This is the pay period for which payment is being made.

Prepare Leave Record (IR132). Record of leave data transferred. Code that indicates to print AD 336, Record of Leave Data.

Prepare Retire Record (IR132). Code that indicates to print SF 2806, Individual Retirement Record.

Present Grade Date (Day, IR145). Day the employee last entered present grade.

Present Grade Date (Month, IR145). Month the employee last entered present grade.

Present Grade Date (Year, IR145). Year the employee last entered present grade.

Previous Agency Code (IR123/2, IR523/2). Code that indicates the employee’s previous Agency.

Previous Cal Year Split (IR140). Number of AWOP hours that are reported on the last T&A of the pay year, as factored by the PAYE Payroll Computation System system to be applicable to the next succeeding calendar year. This amount is reset to zero after the end of the new calendar year.

Primary Fund Code (IR102/2, IR202/2). Two-digit code relating to specific projects with the appropriation code structure. This code is based on the project on which the employee is expected to work at least 50 percent of their time.

Prior Severance Days (IR135). Work field that is used to show the number of days an employee received prior severance pay. For this field, data can be entered into this field.

Prior Severance Pay Adjustment (IR135). Work field that computed prior severance pay adjustment, if applicable.

Prior Severance Weeks (IR135). Work field that is used to show the number of weeks an employee received prior severance pay. Data can be entered into this field.

Prior Yr Balance (IR139). Number of compensatory leave hours that were carried over from prior year. This is used to pay the prior year’s compensatory leave.

Prior Yr Balance 2 (IR139). An employee’s second year compensatory leave balance if eligible for 2 prior years.

Private Tax Code (1-Digit Numeric Private Tax Code, IR205). Message decoding the one-digit numeric private tax code.

Private Tax Code (State Tax Code, IR205). State tax private code.

Probation Last Recorded (Day, IR102/2). Day the commencing date toward probationary period was last recorded.

Probation Last Recorded (Month, IR102/2). Month the commencing date toward probationary period was last recorded.

Probation Last Recorded (Year, IR102/2). Year the commencing date toward probationary period was last recorded.

Probation Period Start (Day, IR132, IR202/2, IR502/2, IR532). Day of the start of the first year probationary period.

Probation Period Start (Month, IR132, IR202/2, IR502/2, IR532). Month of the start of the first year probationary period.

Probation Period Start (Year, IR132, IR202/2, IR502/2, IR532). Year of the start of the first year probationary period.

Probation Period Starts (Day, IR102/2). Day of the start of the first year probationary period.

Probation Period Starts (Month, IR102/2). Month of the start of the first year probationary period.

Probation Period Starts (Year, IR102/2). Year of the start of the first year probationary period.

Processed Pay Period Begins (Day, IR131, IR311, IR314). Beginning day of pay period being processed.

Processed Pay Period Begins (Month, IR131, IR311, IR314). Beginning month of pay period being processed.

Processed Pay Period Begins (Year, IR131, IR311, IR314). Beginning year of pay period being processed.

Processed PP (IR104). Last pay period a Federal tax document was processed.

Processed PP (IR105, IR205). Last pay period a State tax document was processed.

Processed PP (IR132, IR532). Pay period that the separation action was processed.

Processed PP (IR543). Number of the pay period that is currently being processed.

Processed YR (IR104, IR532). Last year a Federal tax document was processed.

Processed YR (IR105, IR205). Last year a State tax document was processed.

Processed YR (IR125, IR225, IR304, IR525). Actual year the last document applied to the database.

Processed YR (IR132). Last two digits of the calendar year that the separation action was processed.

Processed YR (IR543). Beginning year of pay period being processed.

Processing Pay Period Number (IR523/2). Number of the pay period that is currently being processed.

Processing PP Begins Date (Day, IR142, IR523/2). Beginning day of pay period being processed.

Processing PP Begins Date (Month, IR142, IR523/2). Beginning month of pay period being processed.

Processing PP Begins Date (Year, IR142, IR523/2). Beginning year of pay period being processed.

Professional Category (IR102/1, IR202/1, IR502/1). Code that identifies the employee's professional category.

Program Lang Code (IR123/1). Code that identifies those computer programming languages in which an individual has expertise as evidenced in the SF 171, Application for Federal Employment.

Note: If an invalid code, other than one specified above, is entered in this field, the action is rejected and the message "invalid code. reenter" is displayed.

Project Indicator (IR145). Code that identifies a USDA United States Department of Agriculture demonstration project as experimental or comparison.

Projected Use (Day, IR133). Day that unused sick leave, to the credit of an employee with an uncommon tour, would have expired had leave been used.

Projected Use (Month, IR133). Month that unused sick leave, to the credit of an employee with an uncommon tour, would have expired had leave been used.

Projected Use (Year, IR133). Year that unused sick leave, to the credit of an employee with an uncommon tour, would have expired had leave been used.

Promotion NTE (Day, IR102/2, IR122/1, IR127, IR202/2, IR222/1, IR227, IR502/2, IR522/1, IR527). Day the temporary promotion is not to exceed.

Promotion NTE (Month, IR102/2, IR122/1, IR127, IR202/2, IR222/1, IR227, IR502/2, R522/1, IR527). Month the temporary promotion is not to exceed.

Promotion NTE (Year, IR102/2, IR122/1, IR127, IR202/2, IR222/1, IR227, IR502/2, IR522/1, IR527). Year the temporary promotion is not to exceed.

Promotion Plan Code (IR123/1, IR223, IR523/1). Code that indicates how a position is being filled when the action placing the employee in the position is a promotion action. This data is needed for statistical reporting and for position and employee evaluation purposes.

Purchase Price Amount (IR102/1, IR108, IR122/2, IR202/2, IR222/2, IR502/1, IR522/2). Code that indicates whether the deduction from an employee's salary where quarters, utilities, etc., being furnished will be on a per day or a per pay period basis.

Q

Quarter Ded Code (IR102/1, IR122/2, IR202/2, IR222/2, IR502/1, IR522/2). Code that indicates whether the deduction from an employee’s salary where quarters, utilities, etc., being furnished will be on a per day or a per pay period basis.

Quarter Ded Rate (IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Amount of money to be deducted, either per day or per pay period, from the salary of an employee who is being furnished quarters, utilities, etc. For Forest Service, the amount entered represents the per day deduction, and for all other Agencies, the amount is the per pay period deduction.

R

Rate (Allowance Record, IR109, IR209). Rate at which the allowance is being paid. It reflects a per day or per pay period rate depending on the allowance code.

Rate (Quarter Ded, IR102/1, IR122/2, IR202/1, IR222/2, IR502/1, IR522/2). Amount of money to be deducted, either per day or per pay period, from the salary of an employee who is being furnished quarters, utilities, etc. For Forest Service, the amount entered represents the per day deduction, and for all other Agencies, the amount is the per pay period deduction.

Rate at Date of Separation, Weekly/Biweekly (IR135). Work field that computes the weekly and biweekly pay rate, in dollars, on the date an employee separates.

Rate Expire Notification (IR128). Saved rate due to expire notification indicator. This element contains an indicator that the Agency has been notified that the employee saved rate of pay is approaching termination.

Rate Records Hour (IR139). Hours of compensatory leave remaining to the credit of the employee that correspond to a specific rate of pay in effect at the time the leave was earned.

Rate Records PP (IR139). Pay period during which the compensatory leave was earned.

Rate Records Rates (IR139). Hourly rate of pay in effect at the time the compensatory leave is earned.

Rate Records YR (IR139). Hourly rate of pay in effect at the time the compensatory leave is earned.

Recipient Address (IR306). Name and mailing address of the person receiving the alimony and/or child support payments.

Record (IR213). Counter indicating which occurrence of the ADJP Adjustment Processing System flexfund transaction record is currently being displayed.

Record (IR527). Message indicating that the record currently being displayed is either a detail position or a temporary position.

Record Number (IR116, IR516). Counter indicating that occurrence of the life insurance record is currently being displayed.

Record Number (IR115, IR215, IR515). Counter indicating that occurrence of the health benefit record is currently being displayed.

Record Status Code (IR132). Codes indicate the separation record status code.