GovTA

This topic has been updated to add information for Dual Appointments.

GovTA is a web-based Time and Attendance (T&A) report application specially designed to meet the T&A reporting requirements for Federal Departments or Agencies and their employees. The application can be securely accessed with an internet browser on Government-issued equipment. Transaction Codes (TC) are used to enter data in GovTA. Once approved, the timesheets are picked up on scheduled build files and transmitted to NFC for processing. Once received, these T&A files are edited using the Time and Attendance Validation System (TIME) job.

Employee profile information is brought into GovTA via a Payroll/Personnel System (PPS) daily feed from NFC. Agencies have the option to choose to use the PPS daily feed. This information is retrieved from PPS after the Personnel Input and Edit System's (PINE) and the Personnel Processing System (PEPL) run each evening. This daily file updates all accessions and separations. New employee records should be added via this PPS daily feed. Only in special circumstances should an employee be added directly into GovTA. This eliminates errors and maintains consistency between GovTA and PPS. At the end of the pay period, additional information is updated after the Bi-Weekly Examination Analysis and Reporting System's (BEAR) run is complete. Agencies have the option to choose to use the biweekly feed.

GovTA allows for both the timekeeper and/or the employee to enter and submit T&A data on a daily basis throughout the pay period.

GovTA is used to:

• Maintain a personal information record for each employee at a specific T&A contact point. This record contains employee-related information needed for T&A reporting.
• Gather data entered for the purpose of recording attendance and leave, and for calculating employee wages each pay period.
• Enter T&A data at any time during the pay period.
• Record daily time.
• Allow for the timekeeper to enter and submit an employee’s timesheet if the employee is not available.
• Establish a default schedule for an employee so that only absences from work or changes in the tour of duty must be entered.
• Enter scheduled leave in advance.
• Record cost accounting.
• Select transaction and accounting codes from drop-down lists.
• Maintain accounting tables at the Agency level.
• Enter corrected/split/final timesheets.
• Perform certain edits to determine if the data is correct.
• Provide T&A related reports.

Timesheets are processed through TIME, which reads, collects, edits, audits, and validates the data for payment. All errors encountered are reflected on an error list, and timesheets in question are placed in an error suspense file. Timesheet errors are corrected by NFC and are again processed through TIME. After timesheets pass all edits and are validated, the database is updated for subsequent payment processing.

Timely submission of timesheets is necessary because of the impact on the employee’s pay. Timesheets should be completed on the last day of the pay period and processed as soon as possible. Timesheets should be transmitted to NFC no later than close of business the Tuesday following the last day of the pay period.

Dual Appointments

Employees who hold more than one position simultaneously in the Federal Government are considered dual appointment employees. These employees have a unique SSN and Agency combination for dual appointments. The employee must be flagged as Active in the employee profile in order to be a dual appointment employee.

Note: Employees that have a dual appointment will get an interim page where they will select which profile or timesheet they are accessing when they are logging in.