Roles

An Agency Security Officer (ASO) requests access for GovTA HR Administrators. At least 2 weeks should be allowed for the request to be processed.

Each GovTA role is designated by a separate drop-down. GovTA users will only see the menu options corresponding to the role(s) they are granted.

The following roles are available in GovTA:

Note: Access and specific properties of each role are determined by the selections made.

Employee

• Enters, edits, and validates timesheet.
• Views current and historical timesheet information.
• Submits leave and premium pay requests to their supervisor.
• Views leave balances.
• Generates leave audit reports.
• Views COP information if COP module is implemented.
• Sends messages to their timekeeper and/or supervisor.
• Sets up and modifies default schedule.
• Donates leave.
• Adds emergency contact information if the Emergency Contact module is implemented.

Timekeeper

• Assigns accounting codes for employee use.
• Selects and/or searches for an employee record.
• Enters, edits, and validates timesheet data on behalf of assigned or delegated employees.
• Submits leave and premium pay requests on behalf of assigned or delegated employees.
• Corrects timesheets.
• Views COP information if COP module is implemented.
• Delegates timekeeper role in the event of absence.
• Reassigns employees to timekeepers and/or supervisors.
• Reviews previously certified timesheet data.
• Manages an employee's profile.

Note: These functions are limited to employees who are assigned or delegated to them.

Supervisor

• Selects and/or searches for an employee record.
• Certifies or rejects validated timesheets before submitting to NFC.
• Reviews and approves or denies all leave and premium pay requests.
• Views COP information if COP module is implemented.
• Delegates supervisory role in the event of absence.
• Generates various reports.
• Views an employee's emergency contact information.

Note: These functions are limited to employees who are assigned or delegated to them.

Master Timekeeper

The master timekeeper has timekeeper role functions plus the following:

• Overrides timesheet validation errors, if applicable.

Master Supervisor

The master supervisor has supervisor role functions plus the following:

• Decertifies timesheets.

Note: The master supervisor has access to the records of all employees within their organization.

HR Administrator

• Adds new employees if they are not loaded via the daily PPS feed from NFC.

Note: Employee records should be loaded to GovTA through the daily PPS feed from NFC. Agencies have the option to choose to use the PPS daily feed.

• Adds and edits employees' profiles and ensures records are processed for all employees in an Agency.
• Adds and edits user information.
• Generates reports.

COP (Continuation of Pay) Administrator

• Creates and manages COP accounts.

ECM (Emergency Contact Management) Administrator

• Accesses all organizations and users within an Agency.
• Accesses all organizations and users within a Department.
• Updates footer text that appears on the employee's Emergency Contacts page.
• Generates reports.

Telework Coordinator

• Views and prints employee telework agreements.
• Runs, prints and saves reports,
• Reruns, downloads, deletes, emails reports generated in the background, and makes ad hoc and/or standard reports available to other users.
• Specifies whether hours from approved telework requests automatically populate timesheets.
• Sets up the telework agreements, including Agency-specific guidelines and requirements.

Telework Managing Officer

• Standard Reports
• Runs, prints, and saves reports.
• Saved and Scheduled Reports
• Downloads, reruns, deletes, and emails reports generated in the background.
• Publishes reports and makes reports available to other users.

Project Manager

• Adds and assigns projects to employees.
• Runs, prints, and saves reports.
• Downloads, reruns, deletes, and emails reports generated in the background.
• Creates, saves, modifies, shares, and schedules custom (ad hoc) reports.
• Makes ad hoc and/or standard reports available to other users.
• Assigns and unassigns a Project Manager delegate.