Roles

An Agency Security Officer (ASO) requests access for GovTA HR Administrators. At least 2 weeks should be allowed for the request to be processed.

Each GovTA role is designated by a separate drop-down. GovTA users will only see the menu options corresponding to the role(s) they are granted.

The following roles are available in GovTA:

Note: Access and specific properties of each role are determined by the selections made.

Employee:

• Enters, edits, and validates timesheet.
• Views current and historical timesheet information.
• Submits leave and premium pay requests to their supervisor.
• Views leave balances.
• Generates leave audit reports.
• Views COP information if COP module is implemented.
• Sends messages to their timekeeper and/or supervisor.
• Sets up and modifies default schedule.
• Donates leave.
• Adds emergency contact information if the Emergency Contact module is implemented.

Timekeeper:

• Assigns accounting codes for employee use.
• Selects and/or searches for an employee record.
• Enters, edits, and validates timesheet data on behalf of assigned or delegated employees.
• Submits leave and premium pay requests on behalf of assigned or delegated employees.
• Corrects timesheets.
• Views COP information if COP module is implemented.
• Delegates timekeeper role in the event of absence.
• Reassigns employees to timekeepers and/or supervisors.
• Reviews previously certified timesheet data.
• Manages an employee's profile.

Note: These functions are limited to employees who are assigned or delegated to them.

Supervisor:

• Selects and/or searches for an employee record.
• Certifies or rejects validated timesheets before submitting to NFC.
• Reviews and approves, or denies all leave and premium pay requests.
• Views COP information if COP module is implemented.
• Delegates supervisory role in the event of absence.
• Generates various reports.
• Views an employee's emergency contact information.

Note: These functions are limited to employees who are assigned or delegated to them.

Master Timekeeper:

The master timekeeper has timekeeper role functions plus the following:

• Overrides timesheet validation errors, if applicable.

Master Supervisor:

The master supervisor has supervisor role functions plus the following:

• Decertifies timesheets.

Note: The master supervisor has access to the records of all employees within their organization.

HR Administrator:

• Adds new employees if they are not loaded via the daily PPS feed from NFC.

Note: Employee records should be loaded to GovTA through the daily PPS feed from NFC.

• Adds and edits employees' profiles and ensures records are processed for all employees in an Agency.
• Adds and edits user information.
• Generates reports.

COP (Continuation of Pay) Administrator:

• Creates and manages COP accounts.

ECM (Emergency Contact Management) Administrator:

• Accesses all organizations and users within an Agency.
• Accesses all organizations and users within a Department.
• Updates footer text that appears on the employee's Emergency Contacts page.
• Generates reports.