0 Regardless of Pay System

This code is used for all employees, regardless of pay system, who receive a scheduled rate and for whom none of the following codes apply.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

2 Saved Rate - Indefinite

Employee is paid, without time limitation, at a pay rate above the maximum rate for the grade (or for purposes of paragraph (c), the SES rate range) when: on or before June 30, 1984, the Foreign Service domestic employee was converted to the General Schedule in accordance with P.L.96-465; prior to January 11, 1979 (the effective date of section 801 (a) of the Civil Service Reform Act (CSRA) P.L. 95-454, 92 Stat. 1111, (1) the employee and his or her position had been converted from one pay plan to another under appropriate authority; and (2) the employee was not entitled to either grade or pay retention (codes A, B, J, K, U, or V) on the effective date of the CSRA; or (3) after January 11, 2004, the SES member is paid above level III of the Executive Schedule to an Agency with a maximum SES rate of basic pay equal to the rate for level III of the Executive Schedule or he or she may not suffer a reduction in pay under 5 CFR 534.403(b) because his or her Agency’s applicable SES performance appraisal system is suspended under 5 CFR 430.405(h).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

3 Retained Pay - Special Rate Adjustment

Employee is receiving retained pay due to:

A downward adjustment of a special rate range that left the employee with a pay rate higher than the highest pay rate in the new special rate range.

OR

Abolishment of a special rate range that left the employee with a pay rate in excess of the top rate of grade. References: 5U.S.C. 5363(a) (2) and 5 CFR 536.301(a) (3).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

4 Saved Rate - Other

Employee is receiving saved pay at a pay rate above the regular rate and no other code is applicable. (This code is not applicable for saved rates under the Federal Wage System and is not applicable for saved rates under the General Schedule except when authorized by CFR 531.205(a)(3), i.e., for employees promoted from special rate positions to non-special rate positions).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

5 Special and Superior Qualifications Rates

For use when PRD codes 6 and 7 are both applicable. Code 5 is used only on the action that appointed the employee at a superior qualifications rate within a special rate range; code 6 is used on subsequent actions while the employee continues to receive a special rate of pay.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S. For Accession Actions only. PMSO Pay Table field cannot be zeros if this code is used.

6 Special Rate

Employee is paid at a special rate or a special pay supplement, established under appropriate authority to recruit or retain well qualified individuals in selected Agencies, occupations, work levels, and locations. (If employee is also entitled to a retained grade, use code E or F, as appropriate). References: 5 U.S.C. 5305, 5 U.S.C. 5343(a)(1)(A)(ii), and 5 U.S.C. 5343(a)(1)(B)(ii), and similar authorities under law and regulation.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

PMSO Pay Table field cannot be zeros if this code is used.

Pay Plan cannot be PA, PE, or ZP if this code is used.

7 Superior Qualifications Rate

Employee is hired at a pay rate above the minimum rate of the grade.

Note: Code7 is used only on the action that appointed the employee at a superior qualifications rate; code 0 or another appropriate code is used on actions subsequent to the appointment action. References: 5 U.S.C. 5333 and 5 CFR 531.212.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

For Accession Actions only.

When a change action is processed, change this code to another PRD code.

A Retained Grade - Different Position

Employee retains grade for a 2-year period, but is occupying a different position than that held before the grade reduction. (If employee is also entitled to a special rate in the retained grade, use code E). References: 5 U.S.C. 5362 and 5 CFR 536.103.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

Codes A, B, E, F, U, or V must be used for grade retention action.

B Retained Grade - Same Position

Employee retains grade for a 2-year period and continues to occupy the same position held before the grade reduction. If employee is also entitled to a special rate in the retained grade, use code F. References: 5 U.S.C. 5362 and 5 CFR 536.201-203.

Codes A, B, E, F, U, or V must be used for grade retention action.

C Critical Position Pay

Employee is receiving pay greater than would otherwise be payable for the employee's position because the position has been designated critical by the Office of Personnel Management in consultation with the Office of Management and Budget under 5 U.S.C. 5377, or the position has been designated critical by the head of an agency under other similar, legal authority.

If the Pay Plan is AL, CA, ES, EX, GG, GH, GM, GS, SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the locality adjustment must be zeros, spaces, or asterisks.

Note: The default is to insert spaces in the locality adjustment. Failing the edit does not cause the
record or data element to be counted as an error, but the Agency should submit spaces
for the data element.

The special pay table identifier must be blanks or asterisks.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.

E Retained Grade and Special Rate - Different Position

Employee retains grade for a two-year period, is entitled to a special rate in the retained grade, but is occupying a different position than that held before the grade reduction.

PMSO Pay Table field cannot be zeros if this code is used.

Pay Plan cannot be PA, PE, or ZP if this code is used.

The occupational series codes and duty station in PMSO must indicate special rate of pay if this code is used.

Codes A, B, E, F, U, or V must be used for grade retention action.

F Retained Grade and Special Rate - Same Position

Employee retains grade for a two-year period, is entitled to a special rate in the retained grade, but is occupying the same position held before the grade reduction.

PMSO Pay Table field cannot be zeros if this code is used.

Pay Plan cannot be PA, PE, or ZP if this code is used.

The occupational series codes and duty station in PMSO must indicate special rate of pay if this code is used.

Codes A, B, E, F, U, or V must be used for grade retention action.

J Retained Pay - Same Position

Employee is receiving a retained rate of pay under 5 U.S.C. 5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8)), or 5 CFR 536.302, and continues to occupy the same position held before the reduction in grade or other action that otherwise would have resulted in a reduction in basic pay. The employee’s pay rate may have been reduced to 150 percent of the maximum rate of basic pay payable for the present grade of the position.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

The rate expired date must be blank if this code is used.

Step must be 00 if this code is used.

K Retained Pay - Different Position

Employee is receiving a retained rate of pay under 5 U.S.C. 5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8), or 5 CFR 536.302, but is currently occupying a different position than that held before the reduction in grade or other action that otherwise would have resulted in a reduction in basic pay. The employee’s pay rate may have been reduced to 150 percent of the maximum rate of basic pay payable for the present grade of the position now occupied.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

The rate expired date must be blank if this code is used.

Step must be 00 if this code is used.

M Continued IGA/LEO Pay

Employee continues to receive an adjusted annual rate of pay based on a nationwide or worldwide special salary rate. The employee should be paid the dollar amount of the General Schedule Increase at the time of an ECI adjustment. Reference: 5 CFR 531.106 or 5 CFR 531.307.

PMSO Pay Table field cannot be zeros if this code is used.

If this code is used, you must enter the adjusted salary for a salary change action.

This code cannot be entered when the pay table code on the database is blank.

P Preserved IGA Pay

Employee is a Department of Veterans Affairs (VA) physician or dentist authorized under 38 U.S.C. 7401(1) and 7405(a)(1)(A) at VA facilities in the San Francisco-Oakland-San Jose, CA, Consolidated Metropolitan Statistical Area (CMSA) whose 8 percent interim geographic adjustment (IGA) was preserved when the San Francisco CMSA was removed as an IGA area in January 1995.

If the Pay Plan is AL, CA, ES, EX, GG, GH, GM, GS, or SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the locality adjustment must be zeros, spaces, or asterisks.

Note: The default is to insert spaces in the locality adjustment. Failing the edit does not cause the
record or data element to be counted as an error, but the Agency should submit spaces
for the data element.

The special pay table identifier must be blanks or asterisks.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.

R Retained Pay - SES Removal

A formal career Senior Executive Service (SES) employee is receiving a retained rate of pay under 5 U.S.C. 3594 and 5 CFR 359.705 following removal from the SES.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

S Continued SES Basic Pay

A career Senior Executive Service (SES) employee appointed to a position outside of the SES for which the rate of basic pay is equal to or greater than the rate payable for level V of the Executive Schedule and the employee elected to continue to receive basic pay as if remaining in the SES in accordance with 5 U.S.C. 3392(c) and 5 CFR Part 317, Subpart H.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

T Pay Rate Freeze

The Vice President and certain senior political appointees receive 2013 levels of pay from January 26, 2014, through January 10, 2015 (calendar year 2014). Reference: Public Law 113-76, Consolidated Appropriations Act, 2014, enacted January 17, 2014.

Code T must be used.

U Retained Pay and Pay - Same Position

The employee (1) has a retained grade; (2) is receiving retained pay; and (3) continue to occupy the same position held immediately before the action that otherwise would have resulted in a reduction in basic pay; i.e., use this code only when J would be appropriate if grade retention were not also applicable. References: 5 U.S.C. 5362, 5 U.S.C. 5363, and 5CFR Part 536.

Codes A, B, E, F, U, or V must be used for grade retention action.

Step must be 00 if this code is used.

V Retained Grade and Pay - Different Position

The employee (1) has a retained grade; (2) is receiving pay retention, and (3) is currently occupying a different position than that held immediately before the action that otherwise would have resulted in a reduction in basic pay; i.e., use this code only when code K would be appropriate if grade retention were not also applicable. References: 5 U.S.C. 5362, 5 U.S.C. 5363, and 5 CFR Part 536.

Codes A, B, E, F, U, or V must be used for grade retention action.

Step must be 00 if this code is used.

Z Border Equalization Allowance to the EPIC Application

Employee is receiving a border equalization allowance in lieu of locality pay under section 3974 of title 22, United States Code. For use by the Department of State, the Agency for International Development, and the International Joint Commission of the United States and Canada for employees not in the Foreign Service stationed in Canada or Mexico but living in the United States.

If the Pay Plan is AL, CA, ES, EX, GG, GH, GM, GS, or SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

The Pay Plan must not be FO or FP,
the Agency must be AM, GY, or ST,
and the first two positions of the duty station must be CA or MX.

Note: The default is to insert asterisks in pay rate determinant and basic pay. Failing the edit does not cause the record or data element to be counted as an error, but the Agency should submit spaces
for the data element.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the locality adjustment must be zeros, spaces, or asterisks.

The special pay table identifier must be blanks or asterisks.

If a prior PRD code is Z, the prior pay plan must not be FO or FP, and the Agency must be AM, GY, or ST, and the first two positions of the prior duty station must be CA or MX.

The default is to insert asterisks in prior pay rate determinant and prior basic pay.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.