Ineligible

Ineligible to earn annual leave.

SCD for leave must be completed when annual leave category is other than ineligible.

Earn 4 hrs A/L

Earn four hours of annual leave per 80 hours of regular time in pay status

n/a

Earn 6 hrs A/L

Earn six hours of annual leave per 80 hours of regular time in pay status

n/a

Earn 8 hrs A/L

Earn eight hours of annual leave per 80 hours of regular time in pay status

n/a

Code

Definition

Condition

A Rempl Ann-Fe

Reemployed FERS annuitant whose annuity under FERS continues after appointment and is subject to salary offset

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5.

Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I.

Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G, H, or J.

B Former Ann- Fe

Former FERS annuitant whose FERS annuity is discontinued after appointment

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5.

Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I.

C Ret Of Rempl Ann-Fe

Retired uniform service officer and reemployed FERS annuitant subject to salary offset

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5.

Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I. A date must be entered in the Date Retired Military field when the annuitant indicator is 4, 5 or C through F.Salary 

share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G,

H, or J.

D Ret Off/ Remploy Ann-Fe

Retired uniformed service officer and former FERS annuitant whose FERS annuity is discontinued after appointment

E Ret Enl/ Remploy Ann-Fe

Retired uniformed service enlisted member and reemployed FERS annuitant subject to salary offset

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5. Must be

1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I. A date must be entered in the Date Retired Military field when the annuitant indicator is 4, 5 or C through F. Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G,

H, or J.

F Ret/Enl Ann-Fe

Retired uniformed service enlisted member and former FERS annuitant whose FERS annuity is discontinued after appointment

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5.Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I.A date must be entered in the Date Retired Military field when the annuitant indicator is 4, 5 or C through F.

G Fe-No Reduction

Reemployed FERS annuitant whose annuity under FERS continues after appointment and is not subject to salary reduction under 5 U.S.C. 8468

Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G, H, or J.

H Ret Off/Fe-No Reduction

Retired uniform service officer and reemployed FERS annuitant not subject to salary reduction under 5 U.S.C. 8468

Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G, H, or J.

J Ret Enl/Fe - No Reduction

Retired uniformed service enlisted member and reemployed FERS annuitant whose FERS annuity is discontinued after appointment

n/a

Code

Definition

Condition

1 Annuity Under CSR

Reemployed CSRS whose CSRS continues after appointment

Must be 1, 4, 5 or A through F if salary share code is 3, 4, or 5.Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I. Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G, H, or J.

2 Retired Commissioned or Warrant

Retired uniform service officer receiving retired or retainer pay as commissioned or warrant officer

n/a

3 Retired Enlisted

Retired uniform service enlisted member receiving retired or retainer pay for nonofficer (or enlisted) service

n/a

4 Ann Under CSR/Ret Comm or Warrant

Retired uniformed service officer (commissioned or warrant officer) and reemployed CSRS annuitant

Must be 1, 4, 5 or A through F is salary share code is 3, 4, or 5.

Must be 1, 4, 5 or A through F if retirement plan is 4 or the work schedule is I.

A date must be entered in the Date Retired Military field when the annuitant indicator is 4, 5 or C through F.

Salary share amount must be completed for annuitant codes 1, 4, 5, A, C, E, G, H, or J.

5 Annuity Under CSR/Ret Enlisted

Reemployed uniformed service enlisted member and reemployed CSRS annuitant

n/a

6 SC No reduction

Reemployed CSRS annuitant whose annuity under CSRS continues after appointment and salary is not subject to reduction under 5 U.S.C. 8344

n/a

7 Ret Off/CSS No Reduction

Retired uniformed service officer (commissioned or warrant officer) and reemployed CSRS annuitant whose salary is not subject to reduction under 5 U.S.C. 8344

n/a

8 Ret Enl/CSS No Reduction

Retired uniform service enlisted member and reemployed CSRS annuitant whose salary is not subject to reduction under 5 U.

S. C. 8344

n/a

9 Not Applicable

n/a

n/a

Document Type

Suffix (Override Code)

Error Message Number

Error Message/Purpose

030 

T

061

Field Contains Invalid Data

054

C

119

LSP May Not Be Appropriate for NOAC

054

D

094

Sick Leave Incompatible with Minus Sick Leave Code

063

3

n/a

Bypass automatically increasing STEP

063

8

268

Probationary Period Start Date Later Than Eff Date

063

C

092

FEHB Coverage Not in TMGT

063

C

166

NTE Date Must Exceed one Year

063

C

348

Recruitment Bonus Already on Database

063

C

398

Total Time Off Award Exceeds 80 Hours

063

C

482

Maximum Hours Per Time Off Award Exceeded

063

C

519

Amount of Within-Range Increase Not Valid

063

C

544

Tenure Group Not Valid with Authority

063

C,T

531

Base (Scheduled) Salary Must Increase

063

H

138

Master on Database - Check if Dual Appointment

063

H

175

Transfer NOA Not Valid for Employee

063

H

816

Special Emp Code Not Valid with FLSA

063

I,V

503

Adjustment Action Must Be Processed

063

L

235

Salary Not Valid For Pay Plan E

063

L

319, 320

Data Not Valid with Special Employee Code 45 or 46

063

L

539

TSP Eligibility Code Not Valid w/Ret Coverage Code

063

L

580

Salary Information not Valid

063

L

839

Retirement Code is Invalid for Reemployed Annuitant

063

L,Q

123, 124

Locality Salary Table Not Found

063

L,Q

341

Environmental Differential Cannot Be Generated

063

L,Q

456

Dty Station Change - Environmental Diff Required

063

L,Q

469, 470

Wage Grade Salary Not in TMGT

063

L,Q

502

Effective Date and Base Salary Not Valid

063

L, Q, V

190

Minimum or Maximum Salary Not Valid

063

M

445

Correction to Cash Award - Amount Not Valid

063

N

084

Annual Leave Category Is Invalid

063

N,L

088

SCD-Leave and Annual Leave Code Not Valid

063

O

184

Step Must Change with Quality Increase

063

P

155

Prev Eff Date Must Be Blank for Accession

063

P

430

Pay Plan PA or PE Not Valid

063

P

528

Remarks Code X42 Required

063

Q

749

ADJP History Must Be Present on database

063

RT

105

Retirement Coverage Not Valid with Pay Plan

063

S

440

Number of Grades Promoted Not Valid

063

T

444

Employee Ineligible for Quality Step Increase

063

T, P, C

137

Base Salary Must Be Greater Than 1st Step of Grade

063

U

806

New Base Contract Salary Invalid - Less Than 6%

063

V

255

Pay Plan, Grade, or Step Must Be Same As Database

063

V

253

Appointment Limitations Hours Must Be Numeric

063

Y

513

Veterans Pref and Veterans Status Not Compatible

063

Z

706

n/a

063

J

749

n/a

063

C

106

n/a

063

n/a

066

n/a

063

T, P, C

806

New Base Contract Salary Invalid - Less Than 6%

063

U

255

Pay Plan, Grade, or Step Must Be Same As Database

063

V

253

Appointment Limitations Hours Must Be Numeric

063

V

513

Veterans Pref and Veterans Status Not Compatible

063

Y

706

Change in NOA May Be Required

063

Z

749

ADJP History Must Be Present on Database

075

J

106

Document Invalid for this Employee

088

C

066

Verify Accuracy of Amount Per pay Period

088

R

064

Conversion Document Release Required

095

D

072

Number of Payments Invalid

095 

L

058

Amount of Allotment Exceeds 70 percent of Biweekly Gross

095

L

069

Amount Per PP Exceeds 70% of Biweekly Salary

100

L

065

Amount of Allotment Exceeds 70 percent of Monthly Salary

101

C, L

060

Effective Date 90 Days Earlier Than Eff Pay Period

101

I, L

063

Enrollment Invalid with Type of Employment

102

C

064

Employee Ineligible to Participate In Plan Code

102

D

082

Plan Code and Type of Appointment Incompatible

102

D

083

Plan Code/Type Appoint/Work Schedule Incompatible

103

C

069

Plan Code 23 Requires Age 35 or three years of Service

103

C

075

Plan Code 34 Requires Age 35 or two Years of Service

103

C

077

Database Date Agency EOD In Personnel Invalid

103

C

078

Plan Code and entered on Duty Date Incompatible

103

D

082

Maximum Employee Contributions Exceeded

104

C

068

Plan Code Incompatible with Type of Appointment

104

Z

056

Must Be Employed with Agency a Min of 180 Days

104

Z

113

Must Be Employed with Agency a Min Of 182 Days

110

H

069

Amount of Award Invalid

110

H

118

Maximum Hours Per Award Exceeded

110

H

119

Maximum Award Hours Per Leave Year Exceeded

110

H

128

Separation Incentive Award Already Processes

110

H

133

Separation Incentive Award Amount Invalid

125

L

058

Employee Ineligible to Participate in TSP

125

L

073

Employee Waiting Period has not Expired

128

C

073

Severance Amt Per Pay Period Exceeds

$2500.00

129

C

072

PP Amount Exceeds 70 percent of BiWeekly Gross Salary

129

D

055

Change/Stop Invalid After Payroll Deduction

140

C

070

Document Will Result in Dual State Tax Deductions

165

C

058

Total Amt Annual Lv restored Gr than Yearly Max

170

D

066

Verify Owner Address ZIP Code

170

D

087

ZIP Code Invalid

170

W

087

ZIP Code Invalid

180, 181

C, D, V

060

Eff dt Elect 90 Days Earlier than Eff Dt of Action

180, 181

D

051

Trans Code Incompatible with Current Employ Status

180, 181

D

054

Employee Ineligible For Health Benefits

180, 181

I, V

129

Temporary Appointment - Method of Payment Required

180, 181

I, V

131

Verify Temp Employee - Pay Full Premium Indicator

180, 181

S

125

Pay Period Invalid for Open Season Entry

180, 181

S

126

Event Change Invalid for Open Season Entry

180, 181

S

127

Event Change and PP Invalid for Open Season Entry

185

C

054

Plan Code Invalid With Type of Appointment Code

349

C

397

Duty Station not Valid

349

W

106, 107

Verify Residence Address ZIP Code

n/a

4

n/a

Delete Document(s) in Suspense

n/a

9

n/a

Normal Processing

n/a

A

119

Duplicate Documents

n/a

B

n/a

Process Duplicate Documents

n/a

E

n/a

HOLD Document PINE Suspense for one pass

n/a

F

n/a

HOLD Document PINE Suspense indefinitely

n/a

G

n/a

Send Document to "Future"

n/a

J

n/a

Pending Accession Document

Code

Description

0

None

2

Non-foreign post differential

3

COLA - Local retail with post differential

4

Foreign post differential

5

COLA - Local retail/private housing

6

COLA - Local retail/Federal housing

7

COLA - Commissary/PX/private housing

8

COLA - Commissary/PX/Federal housing

9

COLA - Commissary/PX/military housing

Code

Description

00

Not applicable

01 Elementary Sch Not Comp

No formal education or some elementary school did not complete. Elementary school means grades one through eight, or equivalent, not completed.

02 Elementary Sch Complete

Elementary school completed - no high school. Grade eight or equivalent completed.

03 HS Did Not Graduate

Some high school - did not graduate. High school means grades nine through 12, or equivalent.

04 High School Graduate

High school graduate or certificate of equivalency.

05 Terminal Occ Prog

Terminal occupational program - did not complete. Program extending beyond grade 12, usually no more than three years; designed to prepare students for immediate employment in an occupation or or cluster of occupations; not designed as the equivalent of the first two or three years of a baccalaureate degree program. Includes cooperative training or apprenticeship consisting of formal classroom instruction coupled with on-the-job training.

06 Terminal Occ Prog/Dipl

Terminal occupational program - certificate of completion, diploma or equivalent. See Code 05 above for definition of terminal occupational program. Two levels are recognized:

(1) the technical and/or semi-professional level preparing technicians or semiprofessional personnel in engineering and nonengineering fields; and (2) the craftsman/clerical level of training artisans, skilled operators, and clerical workers.

07 Some College LT1 Year

Some college - less than one year. Less than 30 semester hours completed.

08 One year College

1 year of college. 30-59 semester hours or 45-89 quarter hours completed.

09 Two Years College

2 years of college. 60-89 semester hours or 90-134 quarter hours completed.

10 Associate Degree

Associate degree. two-degree college degree program completed.

11 Three Years College

3 years of college. 90-119 semester hours or 135-179 quarter hours completed.

12 Four Years College

Four years of college. 120 or more semester hours or 180 or more quarter hours or 180 or more quarter hours completed - no baccalaureate (Bachelor’s) degree.

13 Bachelor’s Degree

Bachelor’s degree. Requires completion of at least four, but not more than five, years of academic work; includes Bachelor’s degree conferred in a cooperative plan or program that provides for alternate class attendance and employment in business, industry, or Government to allow student to combine actual work experience with college studies.

14 Post-Bachelor’s

Post-Bachelor’s. Some work beyond (at a higher level than) the Bachelor’s degree but no additional higher degree.

15 1st Prof Degree

First professional. Signifies the completion of academic requirements for selected professions that are based on programs requiring at least two academic years of previous college work for entrance and a total of at least six academic years of college work for completion,e.g., Dentistry (D.D.S. or D.M.D.), Law (L.L.B., or J.D.), Medicine (M.D.), Theology (B.D.), Veterinary Medicine (D.V.M.), Chiropody or Podiatry (D.S.C.), Optometry (O.D.), and Osteopathy (D.O.).

16 Post 1st Professional

Post-first professional. Some work beyond (at a higher level than) the first professional degree but no additional higher degree.

17 Master’s

Degree

Master’s degree. For liberal arts and sciences customarily granted upon successful completion of one (sometimes two) academic years beyond the Bachelor’s degree. In professional fields, an advanced degree beyond the first professional but below the PH. D., e.g., the LL. M; M.S. in surgery following the M.D.; M.S.D., Master of Science in Dentistry; M.S.W., Master of Social Work.

18 Post Master

Post-master’s. Some work beyond (at a higher level than) the Master’s degree but no additional higher degree.

19 Sixth Year Degree

Sixth-year degree. Includes such degrees as Advanced Certificate in Education, Advanced Master of Education, Advanced Graduate Certificate, Advanced Specialist in Education Certificate, Certificate of Advanced Graduate Study, Certificate of Advanced Study, Advanced Degree in Education, Specialist in Education, Licentiate in Philosophy, Specialist in Guidance and Counseling, Specialist in Art, Specialist in Science, Specialist in School Administration, Specialist in School Psychology, Licentiate in Sacred Theology.

20 Post Sixth year

Post-sixth degree. Some work beyond (at higher level than) the sixth-year degree but no additional higher degree.

21 Doctorate Degree

Doctorate degree. Includes such degrees as Doctor of Education, Doctor of Juridical Science, Doctor of Public Health, and the PH.D. (or equivalent) in any field. Does not include a Doctor’s degree that is a first professional degree, per code 15.

22 Post Doctorate

Post-doctorate. Work beyond the Doctorate.

Code

Definition

Conditions

A-Ineligible

Ineligible for life insurance coverage

n/a

AO-Ineligible-Ex by Law or Reg

Ineligible for life insurance coverage

Select this code only if the employee (including reemployed annuitants) is ineligible for insurance coverage (no deductions for life insurance will be made).

Select this code if the employee is eligible for non- Federal life insurance. Enter the appropriate plan code by selecting the Non-Federal Benefits Documents folder from the list of Payroll Actions.

Select this code only if the employee (including reemployed annuitants) is ineligible for insurance coverage (no deductions for life insurance will be made).

Select this code if the employee is eligible for non- Federal life insurance.

A1-FEGLI Cover 12 Months Nonpay

n/a

n/a

B-Waived

n/a

n/a

BO-Waived

Waived all life insurance

Select this code only if the employee (including reemployed annuitants) elect to waive all insurance coverage or has previously waived all insurance coverage during prior employment and the waiver is still in effect.

Select this code only is the employee (including reemployed annuitants) elects to waive all insurance coverage or has previously waived all insurance coverage during prior employment and the waiver is still in effect.

C-Basic

n/a

n/a

CO-Basic

n/a

Select this code when the employee (including reemployed annuitants) has elected Basic coverage only.

Select when the employee (including reemployed annuitants) has elected Basic coverage only.

D-Basic- Standard

n/a

n/a

DO-Basic- Standard

Basic plus Standard Option

n/a

E-Basic-Family

n/a

n/a

E1-Basic-1X Family

Basic plus one time Family Option

n/a

E2-Basic-2X Family

Basic plus two times Family Option

n/a

E2-Basic-3X Family

Basic plus three times Family Option

n/a

E2-Basic-4X Family

Basic plus four times Family Option

n/a

E2-Basic-5X Family

Basic plus five times Family Option

n/a

F-Basic- Standard- Family

n/a

n/a

F1-Basic- Standard 1X- Family

Basic plus Standard with one time Family Option

n/a

F1-Basic- Standard 2X- Family

Basic plus Standard with two times Family Option

n/a

F1-Basic- Standard 3X- Family

Basic plus Standard with three times Family Option

n/a

F1-Basic- Standard 4X- Family

Basic plus Standard with four times Family Option

n/a

F1-Basic- Standard 5X- Family

Basic plus Standard with five times Family Option

n/a

G-Basic-1X Additional

n/a

n/a

G0-Basic-1X Additional

Basic plus Additional with one time pay

n/a

H-Basic- Standard 1X Additional

n/a

n/a

H0-Basic- Standard 1X Additional

Basic plus Additional with one time pay and Standard Option

n/a

I-Basic-1X Additional- Family

n/a

n/a

I1-Basic-1X Additional-1X- Family

Basic plus Additional with one time pay and one time Family Option

n/a

I2-Basic-1X Additional 2X- Family

Basic plus Additional with one time pay and two times Family Option

n/a

I3-Basic-1X Additional-3X Family

Basic plus Additional with one time pay and three times Family Option

n/a

I4-Basic-1X Additional-4X Family

Basic plus Additional with one time pay and four times Family Option

n/a

I5-Basic-1X Additional-5X Family

Basic plus Additional with one time pay and five times Family Option

n/a

J-Basic Stan’d 1X Add-Family

n/a

n/a

J1-Basic-Stan’d 1X Add 1XFamily

Basic plus Additional with one time pay and Standard Option, and one time Family Option

n/a

J2-Basic-Stan’d 1X Add-2XFamily

Basic plus Additional with one time pay and Standard Option, and two times Family Option

n/a

J3-Basic-Stan’d 1X Add-3XFamily

Basic plus Additional with one time pay and Standard Option, and three times Family Option

n/a

J4-Basic-Stan’d 1X Add-4XFamily

Basic plus Additional with one time pay and Standard Option, and four times Family Option

n/a

J5-Basic-Stan’d

1X Add-5XFamily

Basic plus Additional with one time pay and Standard Option, and five times Family Option

n/a

K-Basic-2X Additional

n/a

n/a

K0-Basic-2x Additional

Basic plus Additional with two times pay

n/a

L-Basic- Standard-2X Additional

n/a

n/a

L0-Basic- Standard-2X Additional

Basic plus Additional with two times pay and Standard Option

n/a

M-Basic-2X Additional- Family

n/a

n/a

M1-Basic-2X 1XFamily

Basic plus Additional with two times pay and one time Family Option

n/a

M2-Basic-2X 2XFamily

Basic plus Additional with two times pay and two times Family Option

n/a

M3-Basic-2X 3XFamily

Basic plus Additional with two times pay and three times Family Option

n/a

M4-Basic-2X 4XFamily

Basic plus Additional with two times pay and four times Family Option

n/a

M5-Basic-2X 5XFamily

Basic plus Additional with two times pay and ficve times Family Option

n/a

N-Basic Stan’d-2X Additional Family

n/a

n/a

N1-Basic Stan’d-2X 1X Add Family

Basic plus Additional with two times pay, Standard Option, and one time Family option

n/a

N2-Basic Stan’d-2X 2X Add Family

Basic plus Additional with two times pay, Standard Option, and two times Family option

n/a

N3-Basic Stan’d-2X 3X Add Family

Basic plus Additional with two times pay, Standard Option, and two times Family option

n/a

N4-Basic Stan’d-2X 4X Add Family

Basic plus Additional with two times pay, Standard Option, and four times Family option

n/a

N5-Basic Stan’d-2X 5X Add Family

Basic plus Additional with two times pay, Standard Option, and five times Family option

n/a

P-Basic Standard-3X Additional

Basic plus Additional with three times pay

n/a

P0-Basic Standard-3X Additional

Basic plus Additional with three times pay and Standard Option

n/a

Q-Basic-3X Additional Family

n/a

n/a

Q1-Basic-3X Additional 1X Family

Basic plus Additional with three times pay and one time Family Option

n/a

Q2-Basic-3X Additional 2X Family

Basic plus Additional with three times pay and two times Family Option

n/a

Q3-Basic-3X Additional 3X Family

Basic plus Additional with three times pay and three times Family Option

n/a

Q4-Basic-3X Additional 4X Family

Basic plus Additional with three times pay and four times Family Option

n/a

Q5-Basic-3X Additional 5X Family

Basic plus Additional with three times pay and five times Family Option

n/a

R-Basic- Stan’d-3X Add- Family

n/a

n/a

R1-Basic Stan’d-3X Add-1X Family

Basic plus Additional with three times pay, Standard Option, and one time Family Option

n/a

R2-Basic Stan’d 3X Add-2X Family

Basic plus Additional with three times pay, Standard Option, and two times Family Option

n/a

R3-Basic Stan’d 3X Add-3X Family

Basic plus Additional with three times pay, Standard Option, and three times Family Option

n/a

R4-Basic Stan’d 3X Add-4X Family

Basic plus Additional with three times pay, Standard Option, and four times Family Option

n/a

R5-Basic Stan’d 3X Add-5X Family

Basic plus Additional with three times pay, Standard Option, and five times Family Option

n/a

S-Basic-4X Additional

n/a

n/a

S0-Basic-4X Additional

Basic plus Additional with four times pay

n/a

T-Basic- Standard-4X Additional

n/a

n/a

T0-Basic- Standard-4X Additional

Basic plus Additional with four times pay and Standard Option

n/a

U-Basic-4X Additional- Family

Basic plus Additional with four times pay and one time Family Option

n/a

U1-Basic-4X Additional-1X Family

Basic plus Additional with four times pay and two times Family Option

n/a

U2-Basic-4X Additional-2X Family

Basic plus Additional with four times pay and two times Family Option

n/a

U3-Basic-4X Additional-3X Family

Basic plus Additional with four times pay and three times Family Option

n/a

U4-Basic-4X Additional-4X Family

Basic plus Additional with four times pay and four times Family Option

n/a

U5-Basic-4X Additional-5X Family

Basic plus Additional with four times pay and five times Family Option

n/a

V-Basic- Stan’d-4X Add Family

n/a

n/a

V1-Basic- Stan’d-4X Add 1X-Family

Basic plus Additional with four times pay, Standard Option, and one time Family Option

n/a

V2-Basic- Stan’d-4X Add 2X-Family

Basic plus Additional with four times pay, Standard Option, and two times Family Option

n/a

V3-Basic- Stan’d-4X Add 3X-Family

Basic plus Additional with four times pay, Standard Option, and three times Family Option

n/a

V4-Basic- Stan’d-4X Add 4X-Family

Basic plus Additional with four times pay, Standard Option, and four times Family Option

n/a

V5-Basic- Stan’d-4X Add 5X-Family

Basic plus Additional with four times pay, Standard Option, and five times Family Option

n/a

W-Basic-5X Additional

n/a

n/a

W0-Basic-5X Additional

Basic plus Additional with five times pay

n/a

X-Basic- Standard 5X Additional

n/a

n/a

X0-Basic- Standard 5X Additional

Basic plus Additional with five times pay and Standard Option

n/a

Y-Basic-5X Additional- Family

n/a

n/a

Y1-Basic-5X Additional-X Family

Basic plus Additional with five times pay and one time Family Option

n/a

Y1-Basic-5X Additional-2X Family

Basic plus Additional with five times pay and two times Family Option

n/a

Y3-Basic-5X Additional-3X Family

Basic plus Additional with five times pay and three times Family Option

n/a

Y4-Basic-5X Additional-4X Family

Basic plus Additional with five times pay and four times Family Option

n/a

Y5-Basic-5X Additional-5X Family

Basic plus Additional with five times pay and five times Family Option

n/a

Z-Basic- Stan’d-5X Add Family

n/a

n/a

Z1-Z Basic- Stan’d-5X- Add-1X Family

Basic plus Additional with five times pay, Standard Option, and one time Family Option

n/a

Z2-Basic-Stan’d-5X Add-2X Family

Basic plus Additional with five times pay, Standard Option, and two times Family Option

n/a

Z3-Basic-Stan’d-5X Add-3X Family

Basic plus Additional with five times pay, Standard Option, and three times Family Option

n/a

Z4-Basic-Stan’d-5X Add-4X Family

Basic plus Additional with five times pay, Standard Option, and four times Family Option

n/a

Z5-Basic-Stan’d-5X Add-5X Family

Basic plus Additional with five times pay, Standard Option, and five times Family Option

n/a

9-Basic-3X Additional

n/a

n/a

90-Basic-3X Additional

n/a

n/a

Code

Description

Condition

1 Enrolled

This field is system generated based on processing of FEHB form.

This code is not entered on the personnel action. Code 1 is generated by the PPS after the appropriate form SF-2809 or

SF-2810 is entered and applies to the employee’s database salary record. FEHB deductions will begin during the pay period in which the SF-2809 or SF2810 is processed and applied to the database.

This code is entered on the 180 Health Benefits Registration document. Do not attempt to enter this code even if the option is known at the time of the accession.

2 Ineligible

Excluded from coverage under FEHB law or by regulations.

This code is entered on the Accession action.

This code is used if the employee is excluded from coverage by FEHB law or regulations.

3 Waived

Transfer into the Department; reemployment without a break in service of more than 3 days and canceled or waived coverage under prior Federal employment.

This code is entered on the 180 Health Benefits Registration document.

4 Eligible pending

Eligible-pending processing of FEHB form.

This code is entered on the Accession action and establish the employee's eligibility for FEHB. FEHB deductions generally begin the pay period after the SF 2809 or SF 2810 is received in the personnel office. Refer to the instructions for the SF 2809 for a list of exceptions to the effective date rules.

If the FEHB document is processed during the same pay period as the accession personnel action, the output SF 50B is displayed if code 1 through 4 was entered. FEHB deductions will begin during the pay period in which the SF 2809 or SF 2810 is processed and applied to the database.

5 Canceled

Conditions same as Code 3.

This code is entered on the 180 Health Benefits Registration document.

6 Court Order-Enrolled

n/a

This code is entered for NOAC 916. Refer to the Processing Tips on NFC's website for more information.

7 Crt Ord-Eli Pen Family Cov

Court Ordered - Eligibility pending family coverage.

This code is entered for NOAC 916. Refer to the Processing Tips on NFC's website for more information.

8 Crt Ord-Sel Onl Pen Family Cov

Court Orders - Self-only pending family coverage.

This code is entered for NOAC 916. Refer to the Processing Tips on NFC's website for more information.

9 Terminated

n/a

This code is entered for NOAC 915 and distinguishes the difference between an employee who has canceled coverage versus an employee whose coverage is terminated due to a nonpay situation or other reasons.

Code

Description

01

Do Not Wish to Identify

02

Development Disability

03

Traumatic Brain Injury

05

No Disability/Serious Health

06

Disability Not Listed.

13

Speech Impairment

19

Deaf/Serious Difficult Hearing

20

Blind/Serious Difficult Seeing

31

Missing Extremities

40

Significant Mobility Impairment

41

Spinal Abnormalities

44

Non-Paralytic Orthopedic Impairment

51

HIV positive/AIDS

52

Morbid Obesity

59

Nervous Sysem Disorder

60

Partial/Complete Paralysis

80

Cardiovascular/Heart Disease

81

Depress/Anxiety/Psych Disorder

82

Epilepsy/Other Seizure Disorder

83

Blood Disease

84

Diabetes

85

Orthopedic Impairment/ Osteoarthritis

86

Pulmonary/Respiratory Conditions

87

Kidney Dysfunction

88

Cancer

90

Intellectual Disability

91

Significant Psych Disorder

92

Dwarfism

93

Significant Disfigurement

94

Learning Disability/ADD/ADHD

95

Gastrointestinal Disorders

96

Autoimmune Disorder

97

Liver Disease

98

History Alcoholism/Drug Addict

99

Endocrine Disorder

Code

Description

1A

Military

2A

University employee

3A

Student

4A

Self-employed

5A

Retirement

6A

Foreign country or corporation

7A

Private Industry

8A

Unemployment

9A

State or local Government

1B

Unknown

1C

Death

Code

Description

Condition

PA

Per annum

This code must be used for General Schedule (and equivalent) pay plan, regardless of work schedule.

PD

Per day

n/a

PH

Per hour

n/a

PM

Per month

This code must be used for biweekly, monthly, piece work, and fee basis work schedules (except FWS, alternating tour of duty, and FMHA county committee persons).

If this code is used, the salary share code must be 0.

PW

Piece work

This code must be used for biweekly, monthly, piece work, and fee basis work schedules (except FWS, alternating tour of duty, and FMHA county committee persons).

If this code is used, the salary share code must be 0.

FB

Fee basis

This code must be used for biweekly, monthly, piece work, and fee basis work schedules (except FWS, alternating tour of duty, and FMHA county committee persons).

If this code is used, the salary share code must be 0.

WC

Without compensation

This code must be used for employees serving without compensation.

BW

Bi-weekly

This code must be used for special employee code 36.

This code must be used for biweekly, monthly, piece work, and fee basis work schedules (except FWS, alternating tour of duty, and FMHA county committee persons).

If this code is used, the salary share code must be 0.

Plan 

Agency 

Condition

AA-Administratively Appeals Judge

n/a

n/a

AC-Admin Pay Band (GAO)

n/a

n/a

AD-Administratively determined

Administratively determined rates not elsewhere specified

The grade and step must be 00 for this pay plan.

AE-Determined by the Secretary

Determined by the Secretary

n/a

AI-Supervisory Inspection

n/a

n/a

AL-Admin Law Judge (PL 101-509)

Administrative Law Judge, PL 101-509

n/a

AO-Management Support

n/a

n/a

AP-Professional, Scientific, and Administrative

n/a

n/a

AS-Scientific and Technical Support

n/a

n/a

CA-Contract Appeals (PL 101-509)

Contract Appeals, PL 101-509

n/a

CG-Corporate Graded

n/a

n/a

CM--Management

n/a

n/a

CO-NonFederal FSA County Office

n/a

n/a

CP-Capitol Police Civilian Pay

Capitol Police Civilian Pay

n/a

CT-Commd Futures Trading Commission

n/a

n/a

CX-Corporate Expert

n/a

n/a

DB-Davis Bacon Act

Davis Bacon Act

Complete the grade field for this pay plan. The step code must be 00 for this pay plan.

DN-DNSFB Pay Banding

n/a

n/a

E-Executive (FDIC)

Executive, FDIC

n/a

EC

n/a

This pay plan is not valid for an accession action.

ED-Experts Apptd 5, USC 3109

Experts, 5 USC 3109

n/a

EE-Experts Auth Similar USC 3109

Experts, Other

n/a

EF-Consultant Apptd 5 USC

3109

Consultant, 5 USC 3109

n/a

EG-Consultant Auth Similar to UOV 3109

n/a

n/a

EH-Advisory Comm MBR Appt USC 3109

n/a

n/a

EM

n/a

n/a

ES

n/a

The Tenure must be 0 for this pay plan.

EX- Executive Pay Act

n/a

n/a

FA-Foreign Srv. Mssn Dir. Cla 2,3,4

n/a

n/a

FC--for Intnl Devmt

n/a

n/a

FE-Foreign Executive Service

n/a

n/a

FN-Foreign National

n/a

n/a

FO-Foreign Office

n/a

Step 14 is not entitle to a WRI for this pay plan.

FP-Foreign Personnel

n/a

Step 14 is not entitle to a WRI for this pay plan.

FS-Foreign Schedule

n/a

Step 14 is not entitle to a WRI for this pay plan.

GE-Kiess Act (GPO only)

n/a

n/a

GG-Grades SImilar to GS

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

GH-GG Employee Under Merit Pay

n/a

n/a

GI-Kiess Act (GPO only)

n/a

n/a

GL-Law Enforcement Officer

n/a

n/a

GM-Merit Pay System

n/a

The basic pay must be equal to or greater than the amount of Step code 01 in TMGT Table 029 for this pay plan.

The basic pay must be within the range of Step Code 01 through 10 for the Grade unless the Pay Rate Determinant Code is 2, 3, 4, J, K, R, U, or V for this Pay Plan.

GS-Class, Act 1949, as Amended

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

The FLSA code must be E for Grade Code 12 and above for Occupational Series Code 1980 and 2181.

The basic pay must be within the range of Step Code 01 through 10 for the Grade unless the Pay Rate Determinant Code is 2, 3, 4, J, K, R, U, or V for this Pay Plan.

The FLSA code can be either E or N for this Pay Plan.

GT-Gift and Trust

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

The FLSA code can be either E or N for this Pay Plan.

GW-Schedule a213.3102 GS Rate

n/a

n/a

HA-Approved By the Secretary

n/a

n/a

HG-Local Wage Scale

n/a

n/a

HL-Local Wage Scale

n/a

n/a

HS-Local Wage Scale

n/a

n/a

IC-Consultant

n/a

n/a

IE--Exec Schedule

n/a

n/a

IG-Inspector General

n/a

n/a

IJ-Immigration Judges

n/a

n/a

IL-Institution Senior Level Position

n/a

n/a

IR-IRS Broadband Classification

n/a

n/a

IS-Institution Schedule

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

The FLSA code can be either E or N for this Pay Plan.

KA-Kiess Act (GPO only)

n/a

n/a

KB-Kiess Act (GPO only)

n/a

n/a

KE-Kiess Act (GPO only)

n/a

n/a

KG-Bep Non-Craft Nonsupervisory

n/a

n/a

KI-Kiess Act (GPO only)

n/a

n/a

KJ-Kiess Act (GPO only)

n/a

n/a

KL-Bep Non-Craft Leader

n/a

n/a

KM-Kiess Act (GPO only)

n/a

n/a

KN-Kiess Act (GPO only)

n/a

n/a

KO-Kiess Act (GPO only)

n/a

n/a

KP-Kiess Act (GPO only)

n/a

n/a

KS-Bep Non-Craft Supervisory

n/a

n/a

KT-Kiess Act (GPO only)

n/a

n/a

KU-Kiess Act (GPO only)

n/a

n/a

KV-Kiess Act (GPO only)

n/a

n/a

KW-Kiess Act (GPO only)

n/a

n/a

KX-Kiess Act (GPO only)

n/a

n/a

KY-Kiess Act (GPO only)

n/a

n/a

LE-Secret Service Uniformed Division

n/a

n/a

LG-Liquidation Graders

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

The FLSA code can be either E or N for this Pay Plan.

LL-Leadership Level

n/a

n/a

LP-Capitol Police Law Enforcement Pay

Capitol Police Law Enforcement

n/a

MG-Hud OMHAR Regular Employee

n/a

n/a

MK-Mgmt/Supv Pay Band (GAO)

n/a

n/a

MS-Hud OMHAR Senior Executive

n/a

n/a

MX-Hud OMHAR Executive

n/a

n/a

NB-Ofc of the Comptroller Of the Curr

Office of the Comptroller of the Currency

n/a

NF-Non-Federal

n/a

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

The FLSA code can be either E or N for this Pay Plan.

NX-Exe. Level/ Mgl - 103-82 Sub G SEC

n/a

n/a

NY-All Other Positions - NS PL

n/a

n/a

103-82 Subtitle G Sec 195 (B)

n/a

n/a

OC-Office of the Comptroller of the Currency only

Office of the Comptroller of the Currency

The Grade code must be between 00 and 25 for this play plan.

OF-Office of Federal Housing Enterprise Office

Office of Federal Housing Enterprise Office

n/a

PA-Attorneys under GAO’s Pay for Performance

n/a

The Grade code must be 11, 12, or 20 for this pay plan.

For GAO pay for performance the Effective Date must be June 17, 1989, or later, and the Occupational Series Code must be 0904 or 0905.

PD-Treasury Demonstration Project Positions

n/a

n/a

PE-GAO PFP

Evaluator

n/a

The Grade code must be 11, 12, 20, or 30 for this pay plan.

For GAO pay for performance the Effective Date must be June 17, 1989, or later, and the Professional Category Code must be 2.

PG-Printing & Lithographic

Printing & Lithographic (Hourly) (Washington, D.C. only)

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

PI-Printing & Lithographic

Printing & Lithographic

n/a

PJ-Printing & Lithographic

Printing & Lithographic

n/a

PL-Printing & Lithographic

Printing & Lithographic (Hourly) (Washington, D.C. only)

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

PQ-Printing & Lithographic

Printing & Lithographic

n/a

PR-Printing & Lithographic

Printing & Lithographic

n/a

PQ-Printing & Lithographic

n/a

n/a

PR-Printing & Lithographic

n/a

n/a

PS-Printing & Lithographic

Printing & Lithographic (Hourly) (Washington, D.C. only)

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

PU-Printing & Lithographic

n/a

n/a

PY-Prog and Tech Pay Band (GAO)

n/a

n/a

PZ-Printing & Lithographic

n/a

n/a

RA-USDA Research Associate

n/a

n/a

RE-Managerial Positions (IRS only)

n/a

n/a

RF-Reading Is Fundamental Employees

n/a

n/a

RG-Garage Attendants

n/a

The Grade code must be between 01 and 05 for this play plan.

The Step code must be between 01 and 05 for this play plan.

RP-Technical Positions (IRS only)

n/a

n/a

RS-Senior Biomedical Service

Senior Biomedical Service

n/a

RW-U.S. Senate Restaurant Workers

U.S. Senate Restaurant Workers

The Grade code must be between 01 and 15 for this pay plan.

The Step code must be between 01 and 15 for this pay plan.

SA-Approved By the Board of Regents

Approved By the Board of Regents

n/a

SB-Determined by the Secretary (No Table)

Determined by the Secretary (No Table)

n/a

SL-Senior Level Positions Code Definition

Senior Level Positions Code Definition

n/a

SP-Special Pay for Local Police

Special Police

n/a

SR-Statutory Rates

n/a

SS-Off. of Federal Housing Etrpre Offi.

Office of Federal Housing Enterprise Office

n/a

ST-Scientific and Technical

n/a

SV-TSA

Employee (Non Executive)

TSA Employee (Non Executive)

n/a

SW-TSA

Executive Employee

TSA Executive Employee

n/a

TF-P.L. 101-73- Firrea

P.L. 101-73-FIRREA (Federal Housing Finance Board, Grades 01-05)

n/a

TG-Off. Of Thrift Supvn Salary Schle

Office of Thrift Supervision

The Grade code must be between 01 and 30 for this pay plan.

The Step code must be between 01 and 04 for this pay plan.

The Special Employee Code must be 85 for OTS employees who exceed the pay cap.

TM-P.L. 101-73- Firrea

P.L. 101-73-FIRREA (Federal Housing Finance Board, Grades 13-15)

n/a

TR-Police Forces-U.S. mint-bur eng/pri

Police Forces - U.S. Mint and Bureau of Engraving and Printing

n/a

TS-P.L. 101-73-

Firrea

P.L. 101-73-FIRREA (Federal Housing Finance Board, Grades 01-12)

n/a

TW-Bep Police Off. In Washington, D.C.

BEP Police Officers in Washington, D.C. (Bureau of Engraving and Printing only)

n/a

UB-Union Benefits

Union Benefits

n/a

UT-Union Trades

Union Trades

n/a

VE-FCA PP

Reserved for FCA

n/a

VG-FCA PP

FCA equivalent to Pay Plan GG but at a higher rate scale

n/a

VE-FCA PP

Reserved for FCA

n/a

VG-FCA PP

FCA equivalent to Pay Plan GG but at a higher rate scale

The Grade code must be greater than 04 for this pay plan.

The Grade code must be greater than 08 for this pay plan if the Supervisory code is 3.

VH-FCA PP

FCA equivalent to Pay Plan GH but at a higher rate scale

The basic pay must be within the range of Step Code 01 through 10 for the Grade unless the Pay Rate Determinant Code is 2, 3, 4, J, K, R, U, or V for this Pay Plan.

WB-Wage Board Other

All other wage board positions

For Agency Code 17, the Grade Code must be 00, and the Step Code must be 01 through 09 for Occupational Series Code 2601 for this pay plan. The Step Code may be 00 if the employee is being paid at the higher prevailing rate.

WD-Wage Board Prod Fac

Wage board-production facilitating-nonsupervisory

n/a

WE-Wage Board Other

Craft (Bureau of Engraving and Printing only)

n/a

WG-Wage Board

Nonsupervisory pay scheduled- Federal Wage System

The Step Code must be 01 through 05 for this pay plan.

WI-Wage ED Printing/Lithogrh (DC On)

Wage board-printing and lithographic pay schedules (Washington, D.C. Metropolitan only)

n/a

WL-Wage Board Leader

Wage board-leader pay schedules

n/a

WM-Wage Board Maritime

Wage board-maritime pay schedules

The Grade Code and Step Code may be zeros for this pay plan.

WN-Wage Board Prod Fac (ARS only)

Wage board-production facilitating supervisory

n/a

WP-Wage Board Printing and Lithogrh

Wage Board Printing and Lithogrh

n/a

WQ-Aircr. Elctn Eqp/Optcl Instrmt ovrhl

Aircr, Elctn Eqp/Optcl Instrmt ovrhl

n/a

WR-Aircr. Elctn Eqp/Optcl Instrmt ovrhl

Aircr, Elctn Eqp/Optcl Instrmt ovrhl

n/a

WS-Wage Board Supervisor

Wage board-supervisory pay schedules

n/a

WT-Wage Apprentice/Shop Trainee

Wage apprentice and shop trainee

The Step code must be between 01 and 08 for this pay plan.

WU-Aircr. Elctn Equip/Ptcl Instrmt Ovrhl

Aircr. Elctn Equip/Ptcl Instrmt Ovrhl

n/a

WW-Schedule a213.3102 Wage Rate

n/a

n/a

XD-Nonsupvry Prod Facilitating Jobs

n/a

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

XI-PNR-REG 351.603 (a-76/ USC) vmj 536 (A)

n/a

n/a

XJ-PNR-REG 351.603 (a-76/ USC) vmj 536 (A)

n/a

n/a

XK-PNR-REG 351.603 (a-76/ USC) vmj 536 (A)

n/a

n/a

XL-Leader Jobs

n/a

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

XN-Supervisory Production Facilitating Jobs

n/a

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

XP--Jobs

n/a

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

XS-Supervisory jobs

n/a

The Occupational Series Code must be in the range of 4400 through 4499 for this Pay Plan.

YV-Summer Aid

n/a

n/a

YW-Student Aid

n/a

n/a

ZA-Administrative (NIST only)

National Zoological Park Police (SI)

The Grade code must be between 00 and 06 for this pay plan.

ZP-National Zoological Park Police

Scientific and engineering career path (NIST demo project)

The Grade code must be between 00 and 06 for this pay plan.

ZS-Administrative Support

Administrative support career path (NIST demo project)

The Grade code must be between 00 and 06 for this pay plan.

ZT-Scientific and ENG Tech (NIST

only)

Scientific and engineering technician career path (NIST demo project)

The Grade code must be between 00 and 06 for this pay plan.

ZZ-Use Only With Pay Basic W/O COMPSTN

Use only with pay basis without compensation (WC)

The salary rate code must be WC for this pay plan.

The scheduled salary must be blank for this pay plan.

The Grade code be 00, and the step code must be 00 for this pay plan.

The Pay Rate Determinant Code must be 0 for this pay plan.

The Retained Rate Expired Date must be blank for this pay plan.

0 Regardless of Pay System

This code is used for all employees, regardless of pay system, who receive a scheduled rate and for whom none of the following codes apply.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

2 Saved Rate - Indefinite

Employee is paid, without time limitation, at a pay rate above the maximum rate for the grade (or for purposes of paragraph (c), the SES rate range) when: on or before June 30, 1984, the Foreign Service domestic employee was converted to the General Schedule in accordance with P.L.96-465; prior to January 11, 1979 (the effective date of section 801 (a) of the Civil Service Reform Act (CSRA) P.L. 95-454, 92 Stat. 1111, (1) the employee and his or her position had been converted from one pay plan to another under appropriate authority; and (2) the employee was not entitled to either grade or pay retention (codes A, B, J, K, U, or V) on the effective date of the CSRA; or (3) after January 11, 2004, the SESmember is paid above level III of the Executive Schedule to an Agency with a maximum SES rate of basic pay equal to the rate for level III of the Executive Schedule or he or she may not suffer a reduction in pay under 5 CFR 534.403(b) because his or her Agency’s applicable SES performance appraisal system is suspended under 5 CFR 430.405(h).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

3 Retained Pay - Special Rate Adjustment

Employee is receiving retained pay due to: A downward adjustment of a special rate range that left the employee with a pay rate higher than the highest pay rate in the new special rate range.
OR
Abolishment of a special rate range that left the employee with a pay rate in excess of the top rate of grade. References: 5U.S.C. 5363(a) (2) and 5 CFR 536.301(a) (3).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

4 Saved Rate - Other

Employee is receiving saved pay at a pay rate above the regular rate and no other code is applicable. (This code is not applicable for saved rates under the Federal Wage System and is not applicable for saved rates under the General Schedule except when authorized by CFR 531.205(a)(3), i.e., for employees promoted from special rate positions to non-special rate positions).

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

5 Special and Superior Qualifications Rates

For use when PRD codes 6 and 7 are both applicable. Code 5 is used only on the action that appointed the employee at a superior qualifications rate within a special rate range; code 6 is used on subsequent actions while the employee continues to receive a special rate of pay.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S. For Accession Actions only. PMSO Pay Table field cannot be zeros if this code is used.

6 Special Rate

Employee is paid at a special rate or a special pay supplement, established under appropriate authority to recruit or retain well qualified individuals in selected Agencies, occupations, work levels, and locations. (If employee is also entitled to a retained grade, use code E or F, as appropriate). References: 5 U.S.C. 5305, 5 U.S.C. 5343(a)(1)(A)(ii), and 5 U.S.C. 5343(a)(1)(B)(ii), and similar authorities under law and regulation.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

PMSO Pay Table field cannot be zeros if this code is used.

Pay Plan cannot be PA, PE, or ZP if this code is used.

7 Superior Qualifications Rate

Employee is hired at a pay rate above the minimum rate of the grade.

Note: Code7 is used only on the action that appointed the employee at a superior qualifications rate; code 0 or another appropriate code is used on actions subsequent to the appointment action. References: 5 U.S.C. 5333 and 5 CF 531.212.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S. For Accession Actions only. When a change action is processed, change this code to another PRD code.

A Retained Grade - Different Position

Employee retains grade for a 2- year period, but is occupying a different position than that held before the grade reduction. (If employee is also entitled to a special rate in the retained grade, use code E). References: 5

U.S.C. 5362 and 5 CFR 536.103.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

Codes A, B, E, F, U, or V must be used for grade retention action.

B Retained Grade - Same Position

Employee retains grade for a 2- year period and continues to occupy the same position held before the grade reduction. If employee is also entitled to a special rate in the retained grade, use code F. References: 5 U.S.C. 5362 and 5 CFR 536.201-203.

Codes A, B, E, F, U, or V must be used for grade retention action.

C Critical Position Pay

Employee is receiving pay greater than would otherwise be payable for the employee's position because the position has been designated critical by the Office of Personnel Management in consultation with the Office of Management and Budget under 5 U.S.C. 5377, or the position has been designated critical by the head of an agency under other similar, legal authority.

If the Pay Plan is AL, CA, ES, EX, GG, GH,

GM, GS, SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the

locality adjustment must be zeros, spaces, or asterisks.

Note: The default is to insert spaces in the locality adjustment.

Failing the edit does not cause the

record or data element to be counted as an error, but the Agency should submit spaces for the data element.

The special pay table identifier must be blanks or asterisks.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.

E Retained Grade and Special Rate - Different Position

Employee retains grade for a two-year period, is entitled to a special rate in the retained grade, but is occupying a different position than that held before the grade reduction.

PMSO Pay Table field cannot be zeros if this code is used.

Pay Plan cannot be PA, PE, or ZP if this code is used.

The occupational series codes and duty station in PMSO must indicate special rate of pay if this code is used.

Codes A, B, E, F, U, or V must be used for grade retention action.

F Retained Grade and Special Rate-Same Position

Employee retains grade for a two-year period, is entitled to a special rate in the retained grade, but is occupying the same position held before the grade reduction.

PMSO Pay Table field cannot be zeros if this code is used. Pay Plan cannot be PA, PE, or ZP if this code is used.

The occupational series codes and duty station in PMSO must indicate special rate of pay if this code is used.

Codes A, B, E, F, U, or V must be used for grade retention action.

J Retained Pay - Same Position

Employee is receiving a retained rate of pay under 5 U.S.C.5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8)), or 5 CFR 536.302, and continues to occupy the same position held before the reduction in grade or other action that otherwise would have resulted in a reduction in basic pay. The employee’s pay rate may have been reduced to 150 percent of the maximum rate of basic pay payable for the present grade of the position.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

The rate expired date must be blank if this code is used.

Step must be 00 if this code is used.

K Retained Pay - Different Position

Employee is receiving a retained rate of pay under 5 U.S.C.5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8), or 5 CFR 536.302, but is currently occupying a different position than that held before the reduction in grade or other action that otherwise would have resulted in a reduction in basic pay. The employee’s pay rate may have been reduced to 150 percent of the maximum rate of basic pay payable for the present grade of the position now occupied.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

The rate expired date must be blank if this code is used.

M Continued IGA/LEO Pay

Employee continues to receive an adjusted annual rate of pay based on a nationwide or worldwide special salary rate. The employee should be paid the dollar amount of the General Schedule Increase at the time of an ECI adjustment. Reference: 5 CFR 531.106 or 5 CFR 531.307.

PMSO Pay Table field cannot be zeros if this code is used.

If this code is used, you must enter the adjusted salary for a salary change action.

This code cannot be entered when the pay table code on the database is blank.

P Preserved IGA Pay

Employee is a Department of Veterans Affairs (VA) physician or dentist authorized under 38 U.S.C. 7401(1) and 7405(a)(1)(A) at VA facilities in the San Francisco-Oakland-San Jose, CA, Consolidated Metropolitan Statistical Area (CMSA) whose 8 percent interim geographic adjustment (IGA) was preserved when the San Francisco CMSA was removed as an IGA area in January 1995. 

If the Pay Plan is AL, CA, ES, EX, GG, GH, GM, GS, or SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the locality adjustment must be zeros, spaces, or asterisks.

Note: The default is to insert spaces in the locality adjustment. Failing the edit does not cause the record or data element to be counted as an error, but the Agency should submit spaces for the data element.

The special pay table identifier must be blanks or asterisks.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.

R Retained Pay - SES Removal

A formal career Senior Executive Service (SES) employee is receiving a retained rate of pay under 5 U.S.C. 3594 and 5 CFR 359.705 following removal from the SES.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

S Continued SES Basic Pay

A career Senior Executive Service (SES) employee appointed to a position outside of the SES for which the rate of basic pay is equal to or greater than the rate payable for level V of the Executive Schedule and the employee elected to continue to receive basic pay as if remaining in the SES in accordance with 5 U.S.C. 3392(c) and 5 CFR Part 317, Subpart H.

The Rate Expired field must be blank for PRD codes 0, 2 through 8, J, K, R, or S.

T Pay Rate Freeze

The Vice President and certain senior political appointees receive 2013 levels of pay from January 26, 2014, through January 10, 2015 (calendar year 2014). Reference: Public Law 113-76, Consolidated  Appropriations Act, 2014, enacted January 17, 2014.

Code T must be used.

U Retained Pay and Pay - Same Position

The employee (1) has a retained grade; (2) is receiving retained pay; and (3) continue to occupy the same position held immediately before the action that otherwise would have resulted in a reduction in basic pay; i.e., use this code only when J would be appropriate if grade retention were not also applicable. References: 5 U.S.C. 5362, 5 U.S.C. 5363, and 5CFR Part 536.

Codes A, B, E, F, U, or V must be used for grade retention action.

Step must be 00 if this code is used.

V Retained Grade and Pay - Different Position

The employee (1) has a retained grade; (2) is receiving pay retention, and (3) is currently occupying a different position than that held immediately before the action that otherwise would have resulted in a reduction in basic pay; i.e., use this code only when code K would be appropriate if grade retention were not also applicable. References: 5 U.S.C. 5362, 5 U.S.C. 5363, and 5 CFR Part 536.

Codes A, B, E, F, U, or V must be used for grade retention action.

Step must be 00 if this code is used.

Z Border Equalization Allowance to the EPIC Application

Employee is receiving a border equalization allowance in lieu of locality pay under section 3974 of title 22, United States Code. For use by the Department of State, the Agency for International Development, and the International Joint Commission of the United States and Canada for employees not in the Foreign Service stationed in Canada or Mexico but living in the United States.

If the Pay Plan is AL, CA, ES, EX, GG, GH, GM, GS, or SL, then the Pay Basis must be PA or asterisks.

If the Pay Plan is KA, then the Pay Basis must be PA, PH, or asterisks.

If the Pay Plan is XX, then the Pay Basis must be PH or asterisks.

If the Pay Plan is ZZ, then the Pay Basis must be WC or asterisks.

The Pay Plan must not be FO or FP,
the Agency must be AM, GY, or ST,
and the first two positions of the duty station must be CA or MX.

Note: The default is to insert asterisks in pay rate determinant and basic pay. Failing the edit does not cause the record or data element to be counted as an error, but the Agency should submit spaces
for the data element.

If pay plan is ES, EX, FE, SL, ST, or ZZ, the locality adjustment must be zeros, spaces, or asterisks.

The special pay table identifier must be blanks or asterisks.

If a prior PRD code is Z, the prior pay plan must not be FO or FP, and the Agency must be AM, GY, or ST, and the first two positions of the prior duty station must be CA or MX.

The default is to insert asterisks in prior pay rate determinant and prior basic pay.

If the Agency is other than HS, and the locality pay area is ZZ, and the PRD code is other than 5, 6, E, or F, and the Pay Plan is GM or GS, the locality adjustment must be zeros, spaces, or asterisks.

If the Pay Plan is ES, EX, FE, SL, ST, or ZZ, and the PRD code is other than A, B, E, F, or S, the locality adjustment must be zeros, spaces, or asterisks.

0

Leave former position vacant and active

1

Abolish former position

2

Inactivate former position

0

Leave former position vacant and active

1

Competitive Service

2

Excepted Service

3

Senior Executive Service - General

4

Senior Executive Service - Career Reserved

1

Per Day deduction - tax exempt

2

Per Day deduction - not tax exempt

3

Per pay period deduction - tax exempt

4

Per pay period deduction - not tax exempt

1 CS

Civil Service Retirement System (CSRS)

Must be 1, 3, 6, 8, or 9 when type appointment is 01 or 02.

2 FICA

Social Security System (FICA)

If this code is selected, the pay plan must be DB.

Must use this code if the employee is eligible for non-Federal retirement coverage.

3 FS

Foreign Service Retirement and Disability System (FS)

Must be 1, 3, 6, 8, or 9 when type appointment is 01 or 02.

Agency code must be 10. 34, 51, 55, 58, or 67.

4 None

None

This code must be used when the employee is not covered under any retirement system.

SD-Leave and SCD- Retirement must be completed when this code is used.

5 Other

Other Retirement System

This code must be used when the employee is to be covered by a retirement plan other than CSRS, FERS,FICA, or Foreign Service.

6 CS (7 1/2 PL 93-358)

Civil Service Retirement System-Special (CSRS- Special). For law enforcement officers and firefighters (if used with Special Employment Program Code AM (USAID), F is generated for reporting purposes only)

Must be 1, 3, 6, 8, or 9 when type appointment is 01 or 02.

Must be P or 6 when Agency is USAID and Special Employment Program code is AM.

If this code is used, enter a Multi-element Update Payroll Document to establish the 6C Retirement Date in the database. If not processed, the personnel action will remain in suspense for three processes of PINE or until the payroll document is processed.

7 CSRS (Congressional)

n/a

If this code is used, the Department code must be AQ or AR.

Y DC Retirement-Offset

n/a

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is selected, the Department code must be AS.

Z DC Retirement Plan

n/a

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is selected, the Department code must be AS.

This code must be used for CSRS employees who are eligible to convert or have converted to the DC Retirement Plan.

The retirement plan cannot be changed to Z if the current retirement plan is not 1.

8 CVA JRS @1%

CVA Judges Retirement Plan (1%). Covered by FICA and the Court of Veterans Appeals (CVA) Retirement Plan

Must be 1, 3, 6, 8, or 9 when type appointment is 01 or 02.

This code or 9 must be used for CVA judges who are eligible to convert or have converted to the CVA Judges Retirement Plan.

If this code is used, the Agency code must be 74.

If this code is selected, the pay plan must be SR.

9 CVA JRS @1% Plus Spouse @ 3.5%

CVA Judges Retirement Plan (4.5%). Covered by FICA and the Court of Veterans Appeals (CVA) Retirement Plan

Must be 1, 3, 6, 8, or 9 when type appointment is 01 or 02.

This code or 8 must be used for CVA judges who are eligible to convert or have converted to the CVA Judges Retirement Plan.

If this code is used, the Agency code must be 74.

If this code is selected, the pay plan must be SR.

C FICA/Civil Service

FICA and CSRS. Covered by FICA and by the Civil Service Retirement System

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

D CSRS Offset Congress

CSRS Offset (Congressional) (FICA)

If this code is used, the Department code must be AQ or AR.

E FICA/Civil Service Spec

FICA and CSRS. Covered by FICA and by the Civil Service Retirement System. For law enforcement and firefighter personnel

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is used, enter a Multi-element Update Payroll Document to establish the 6C Retirement Date in the database. If not processed, the personnel action will remain in suspense for three processes of PINE or until the payroll document is processed.

G FICA/Foreign Service

FICA and FS. Covered by FICA and by the Foreign Service Retirement and Disability System

Agency code must be 10. 34, 51, 55, 58, or 67.

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

I ERS Congress

Federal Employees Retirement System (FERS) (Congressional) (FICA)

If this code is used, the Department code must be AQ or AR.

J FICA/other Fed re

FICA and other retirement system. Covered by FICA and by another Federal Government Retirement System

n/a

K FERS and FICA

FERS and FICA Covered by the Federal Employee’s Retirement System and FICA

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

L FERS and FICA - AIR

FERS and FICA - AIR Traffic Controllers

n/a

M FERS and FICA - Special

n/a

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is used, enter a Multi-element Update Payroll Document to establish the 6C Retirement Date in the database. If not processed, the personnel action will remain in suspense for three processes of PINE or until the payroll document is processed.

N FERS and FICA Reserve Tech

FERS and FICA - Reserve Technicians

n/a

P FSPS and FICA

Foreign Service Pension Systems (FSPS) and FICA (if used with Special Employment Program Code AM (USAID), D is generated for reporting purposes only)

Agency code must be 10. 34, 51, 55, 58, or 67.

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

Must be P or 6 when Agency is USAID and Special Employment Program code is AM.

R FICA/Civil Service (7%)

FICA and CSRS. Covered by FICA and the Civil Service Retirement System

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is selected, the pay plan must be EX, ES, FE, or IE.

T FICA/CS (71/2%)

FICA and CSRS - Special. For law enforcement and firefighter personnel

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is selected, the pay plan must be EX, ES, FE, or IE.

If this code is used, enter a Multi-element Update Payroll Document to establish the 6C Retirement Date in the database. If not processed, the personnel action will remain in suspense for three processes of PINE or until the payroll document is processed.

W FICA/FS Full Rate

n/a

Agency code must be 10. 34, 51, 55, 58, or 67.

Must use C, E, G, K, M, P, R, T, W, Y or Z if type appointment is 01 or 02.

If this code is selected, the pay plan must be EX, ES, FE, or IE.

X FICA/Other Full Rate

n/a

If this code is selected, the pay plan must be EX, ES, FE, or IE.

00 Not applicable

Not applicable

n/a

01 Sch stnby - nonxmpt covered FLSA

Scheduled standby - nonexempt from FLSA

Special employee codes 01, 02, 03, and 08, are invalid for Senior Executive Service.

Cannot change special employee code 26 to special employee code 01, 02, 03, or 08.

02 Admin Uncontrl OT NonExempt FSA

AUO - nonexempt from FLSA

Special employee codes 01, 02, 03, and 08, are invalid for Senior Executive Service.

Cannot change special employee code 26 to special employee code 01, 02, 03, or 08.

03 Sch stnby - AUO - exmpt/nonexmpt from FLSA

Scheduled standby - AUO - exempt/nonexempt from FLSA

Special employee codes 01, 02, 03, and 08, are invalid for Senior Executive Service.

Cannot change special employee code 26 to special employee code 01, 02, 03, or 08.

04 FMHA County Committeeman

FMHA County Committeeman

Agency code must be 07.

Pay plan must be AD.

Grade and step must be 00.

Pay basis must be PD or WC (PD salary must be in TMGT Table 055).

Pay rate determinant code must be 0.

Remarks code 273 must be shown for pay plan WC.

05 Presidential Appointee

Presidential Appointee

Agency code must be FA.

Pay plan must be AD.

Occupational series must be 0301.

Pay basis must be PH.

Agency code must be 07.

Pay plan must be AD.

Occupational series must be 0301.

Grade and step must be 00.

Pay basis must be PD or WC (PD salary must be in TMGT Table 055).

Remark code 273 must be shown for WC pay plan.

06 CSRS Offset - Reemployed Annuitant

CSRS Offset - Reemployed Annuitant

n/a

07 Experts and Consultants

Experts and Consultants

n/a

08 AUO other than law enforcement personnel

AUO other than law enforcement personnel

Special employee codes 01, 02, 03, and 08, are invalid for Senior Executive Service.

Cannot change special employee code 26 to special employee code 01, 02, 03, or 08.

09 Mixed Tour (FEHB) not prorated)

Mixed Tour (FEHB not prorated)

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

10 Other emp, spec, appr/PMB, exc by 6%

Other employees, spec, appr/PMB, exceed brand by 6%

n/a

12 Sup emp, exceed band by 6%

Supervisory/managerial employees, exceed band by 6%

For Agency 57, the supervisory code must be 2 for special employee codes 12 , 16, 18, and 19.

13 FSIS Veterinary Med Officer True OT

FSIS Veterinary Medical Officer True Overtime

For Agency 37, 5th Level Org structure must be greater than zero; POI must equal 4848; Pay Plan must equal GS, Grade must be greater than 08 and less than 14; OCC Series equal 0701 or 1862.

14 Schedule C employee

Schedule C employee

n/a

15 NOAA Field Parties

NOAA Field Parties

n/a

16 ZP Div Ch, sup, diff 6% NTE range 5

ZP Division Chiefs, supervisory differential 6% NTE range 5

For Agency 57, the supervisory code must be 2 for special employee codes 12 , 16, 18, and 19.

17 Sup/m, o emp, spec. appr/PMB 3%

Supervisory/managerial, other employees, spec. appr/PMB, 3% differential

n/a

18 Sup/m, o emp, spec. appr/PMB 6% diff

Supervisory/managerial, other employees, spec. appr/PMB 6% differential

For Agency 57, the supervisory code must be 2 for special employee codes 12 , 16, 18, and 19.

19 ZP Sup/m, o than Div Ch, 3% diff

ZP Supervisory/managerial, other than Division Chiefs, 3% differential

For Agency 57, the supervisory code must be 2 for special employee codes 12 , 16, 18, and 19.

20 ZA Div Ch, exceed maximum rate by 6%

ZA Division Chiefs, exceed maximum rate by 6%

n/a

21 1990 Cen Decennial Reemp Annuit

1990 Census Decennial Reemployed Annuitants

n/a

22 AFDC Recipient

AFDC Recipient

n/a

23 Forest Service Job Corps

Forest Service Job Corps

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

24 Panamanian National

Panamanian National

n/a

25 FS Job Corps MT (FEHB not prorated)

FS Job Corps MT (FEHB not prorated)

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

26 Availability Pay

Availability Pay

Occupational series code must be 1811 or 1812 for special employee code 26.

Pay plan must be ES for special employee code 26.

Occupational series code must be 1811 or 1812 for special employee code 26.

Pay plan must be ES for special employee code 26.

Cannot change special employee code 26 to special employee code 01, 02, 03, or 08.

Occupational series code must be 1811 or 1812 for special employee code 26.

The FLSA code in PMSO must be E or N for special employee code 26.

The pay plan cannot be ES for special employee code 26.

27 OCC Geopay Rate 2

OCC Geopay Rate 2

n/a

28 ASCS Committeeman

ASCS Committeeman

n/a

29 Emp on U.S. Saudi Comm Econ Coop

Employed on U.S. Saudi Arabian Joint Commission on Economic Cooperation

n/a

30 Overseas not NFC payrolled

Overseas employee not payrolled by NFC

Special employee code 30 applies to Agencies 03, 10, 34, and 37 only.

31 AMS Milk Marketing Employee

AMS Milk Marketing Employee

Special employee code 31 applies to Agency 02 only.

32 Law Enforcement - Ineligible for AUO

Law Enforcement - Ineligible for AUO

n/a

33 Non-wg emp mpt earn limitations

Non-wage grade employee exempt from the earnings limitation in Reg.550.105

Special employee code 33 applies to Agency 34 and 37 only.

34 Travel Reimbursement

Travel Reimbursement

n/a

35 Manually paid employee

Manually paid employee

n/a

36 Man pd emp paid semi-monthly

Manually paid employee paid on a semi-monthly basis

n/a

37 Emp paid 8% Haz Dty Py > 3900

Employee paid 8% Hazardous Duty Pay (Land based work above 3900 meters).

n/a

38 FP Contract Employee

FP Contract Employee

n/a

39 OT Board Member Staff

Office of Technology Assessment (OTA) Board Member Staff

n/a

40 Overseas NFC payrolled

Overseas employee payrolled by NFC

n/a

41 FDIC LI Max Coverage $300,000

n/a

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

42 Ann Salary Cap of $245,000 FDIC

n/a

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

44 Other NFP - Title II IV Dollars Ag 11

Other NFP - Title II and Title IV dollars (Agency 11 only)

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

45 YCC Enrollee

Forest Service YCC enrollee

Special employee code 45 requires a YCC enrollee NOAC and Agency code 11 (Forest Service).

Accession NOAC for special employee code 45 is 911.

Cannot process a conversion action for special employee code 45.

Agency code must be 11.

Pay plan must be ADGrade and step must be 00.

Occupational series must be 0000.

FEGLI code must be A.

FEHB code must be 2.

FLSA code must be E.

46 Older American

Older American

Accession NOAC for special employee code 46 is 906.

Cannot process a conversion action for special employee code 46.

Cannot process a conversion action for special employee codes 46.

Agency code must be 11.

Pay plan must be ADGrade and step must be 00.

Occupational series must be 0000.

FEGLI code must be A.

FEHB code must be 2.

FLSA code must be E.

47 Hires into MEL NFMAS Dbase A11

Hires into MEL position tracked in the NFMAS database (Agency 11 only)

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

48 Hir in 500 Dev Positions Ag 11

Hires into the 500 development position (Agency 11 only)

Special employee codes 09, 23, 25, 41 through 44, 47, and 48 apply to Agency 11 only.

49 Alaska Local Hire Program

Alaska local hire program

n/a

52 Semi-Monthly Coop

Semi-Monthly Coop

n/a

53 Pd Under 2/3 Rule

Paid under 2/3 rule

n/a

54 Comp w/o Emp for Holidays/Overtime

Without compensation employee paid for holidays and overtime

n/a

56 Federal Summer Intern

Federal Summer Intern

n/a

57 Federal Junior Fellowship

Federal Junior Fellowship

n/a

58 Work Release Program

Work Release Program

n/a

59 Veteran Readjustment

Veteran Readjustment

n/a

60 Entry Level Audit - Rapid Pro Plan

Entry Level Auditors - Rapid Promotion Plan

Special employee code 60 applies to Agency 83, occupational series codes 0510 and 0511.

61 FCA Employee - No Differential Paid

FCA Employee - No Differential Paid

n/a

62 Non-Res Alien (F-1, J-1, M-1 visas)

n/a

n/a

64 Trainee for Higher Position

Trainee for higher position

n/a

70 Summer Aide

Summer Aide

n/a

71 (F1) Pre Fire Plan Position, Temporary

F1 Preparedness Fire Plan Position, Temporary

n/a

72 (F2) Pre Fire Pl Pos, Per Career Seas

F2 Preparedness Fire Plan Position, Permanent Career Seasonal

n/a

73 (F3) Prep Fire Pl Pos, Per Full Time

F3 Preparedness Fire Plan Position, Permanent Full Time

n/a

74 (F4) Fuel Fire Pl Pos, Temporary

F4 Fuel Fire Plan Position, Temporary

n/a

75 (F5) Fuel Fire Pl Pos, Per Career Seas

n/a

n/a

76 (F6) Fuel Fire Pl Pos, Per Full Time

n/a

n/a

80 FMHA Econ Emergency Loan Emplys

FMHA Economic Emergency Loan Repayment

n/a

81 Temporary Employee-FS Pilot Units

Temporary Employee-FS Pilot Units

Special employee code 81 applies to Agencies 02 and 11 only.

82 Employee Appt Less Than 90 Days

Employee Appt Less Than 90 Days

n/a

83 OCC NonFed Sry Used for Leave SCD

n/a

84 TSA Exceeds Premium Pay Cap

n/a

85 Ex Max Bd Sal/Cap Acyl PyplSpe

Office of Thrift Supervision employees Pay Plan TG-Exceeds Pay Cap

n/a

89 Council Member

Council Member

n/a

90 Disaster Area Cadre Employee

Disaster Area Cadre Employee

n/a

91 Disaster Temporary Employee

Disaster Temporary Employee

n/a

99 Lib Congress- Reg of Copyrights

Library of Congress - Register of Copyrights

n/a

AD

AD 720 Hrs A/L Ceiling

AF

US Aid Fs 5-Yr Appts

AM

US Aid Foreign Srv Ret

AT

Assistant US Trustee

BC

Fp Contract Emplyee

CR

Category Rating

C1

Co-Asst Deg Prgm-Sch. A

C2

Co-High School Prgm-Sch. A

C3

Co-BS-Sch. B

C4

Co-Grad Masters-Schb

C5

Co-Asst Degree-Schd B

C6

Co-Grad Phd-Sch B

C7

Co-Grad Other Schd B

C8

Co-High Schl-Schd B

C9

Coop-Votech-Schd B

D1

Upward Mobility Pro

D2

Detail Non-Reimbursable

D3

Detail Reimbursable

D4

Detail to Internat'l Org

D5

Dist Dir Cand Dev Prgm

EH

Srved Exe Human Rces Off

E1

Fema-2 Year Core

E2

Fema-2 Year Katrina Core

E3

Fema-4 Year Core

E4

Fema-Pft Budget Allocated

E5

Fema-Disaster Area Emp

F1

Prep File Pl Pos Temp

F2

Prep Fire Pl Pos Permt Sea

F3

Prep File Pl Pos Per FT

F4

Fuel Fire Pl Pos Temp

F5

Fuel Fire Pl Pos Permt Sea

F6

Fuel Fire Pl Pos Permt FT

GS

Survivor of Retired Cg

G1

Attorney

G2

Law Clerk

G3

Expert/Consultant

G4

Accounting Fellow

G5

Outstanding Scholar

G6

Const Under 31 Usc 731(E)(1)

G7

Comptroller General

G8

Student Intern

HT

Housing Technician

IJ

Immigration Judge

IP

Intern Program

MC

Marshals Service Contractor

MS

Mil Spouse Tax Processing

NC

NO Cola

NR

NAFI Retirement Coverage

N0

NOAA Dr. N Foster Schol Pro

N1

NOAA Atmos Coop Sc Center

N2

NOAA Even Coop Sc Center

N3

NOAA Env Coop Sc Center

N4

NOAA Rmte Sensing Coop Sc Ctr

N5

NOAA Tech Coop Sc Center

N6

NOAA Env Entrepreneurship Pro

N7

NOAA Graduate Sciences Program

N8

NOAA Undergraduate Schol Prog

N9

NOAA Et F. Hollings Schol Prog

OA

Dea Agt Hired Und Sche A(C)(1)

OB

Dea Agt (1811) Hired Und Sch B

OC

USA/USM Serv Temp Court Appt

OG

Hired Und A(G)-40%/Gs03/01

OH

Atys Hired Ag Honor Rruit Prg

OU

Atys Hired As Spec Asst To Ag

PC

Sch D Pos Excted Fr Comp Serv

PD

Worker Trainee Opporty Prgm

PN

GS-16, 17, 18 Frm Rep Und Sch C

PP

Part-Time Professional

PZ

Prez Appt, By Senate Const

P1

Student-Sec. 213.3012(P)

Q1

Student-Sec. 213.3012(Q)

RC

Retired Foreign Serv Officers

SA

Sr Anal-360 Hrs A/L Ceiling

SB

Jr. Prof. Staff Trg Pgm.

SC

Post Doctoral Research Prog

SH

Summer Hires

SL

Summer Law Clerk

S1

Faculty Member College/Univ

S2

High Schl Teacher (212.3102A)

S4

Summer Ot Incl Sci Comp Wnrs

S7

Grp III-Summer-Grad Student

S8

Mentall Retrd (213.3012T)

S9

Severly Hndcpd (213.3012U)

TA

TSA Exec Resources Services

TP

US Sret Serv Uni Div Tech Pay

T2

Trained Und Ini Procur Contr

UT

United States Trustees

V1

Volunteer-High School

V2

Volunteer-Trade School

V3

Volunteer-Vocatl/Tech Schl

V4

Volunteer-2-Year College

V5

Volunteer-College

V6

Volunteer-Graduate School

V7

Volunteer-Other

V8

Americorps Member

WL

ES/SL/ST w Loc Pay Non-For

ZZ

Unique Tax Processing

00

Not Applicable

01

Part/T Bls Field Econ. Asst

02

Chemical Engineering

03

Electrical Engineering

04

General Engineering

05

General Chemistry

06

Electronics

07

Mechanical Engineering

08

Organic Chemistry

09

Physics

10

Civil Engineering

11

Metallurgical Engineering

12

Ipa Ceiling Exempt

13

Agricultural Engineering

14

Food Technology

15

Mining Engineering

16

17

Geological Engineering

18

Aeronautical Engineering

19

Marine Technology

20

Ceramic Engineering

21

Petroleum Engineering

22

Nuclear Engineering

23

Engineering Physics

24

Horticulture

25

Biology

26

Biomedical Engineering

39

Apprentice Trainee Program

40

Mixed Tour

41

Sch A 213.3102 (LI)

42

Sch A 213.3102 (u)-ID

43

Sch A 213.3102 (u)-PD

44

700 Hr Tri, 5 Cfr 316.402/316

45

Temp, 5 Cfr 316.402(B)(5)

46

Sch B, 5 Cfr Sch A 213.3102 (K)

47

Summer Intern Prog College

48

National Scholars Program

51

DHS-CS Advisory Appointment

54

Student Temp Empt Prog Step

55

Summer Aid

56

Federal Summer Intern

57

Federal Junior Fellowship

58

Work Release Program

59

Veterans Readjustment

60

Appoint-Vet Under 5 Usc 3112

61

Viet Nam Era Veteran

62

Emp Cooperative Edu Prog

63

Worker Trainee Pgm Employee

64

Trainee

65

Rehab/Rehire

66

Remployed Annuitant

67

Spec Disability Appt

68

700Hour Disability Appointment

69

Presidential Mgmt Intern Prog

70

Worker Trainee In Dev

71

Air Traf Contrl-Secd Caer Tm

73

Cooperative Ed. Prog-HS

74

Coop Ed. ProgAssoc Degree

75

Students

76

Upwd Mobty Asgn Same Series

77

Upwd Mobty Asgn Diff Series

78

Summer Employment Program

80

Ses Candidate Dev Program

81

Ses Sabbatical

82

Dev Ses Mobility Assgnmnt

88

Ipa-Out LT 50% Reimbursable

9A

Special Government Employee

9B

Displaced Employee

9C

Vocational Office

9D

Worker Trainee Opp Pgm (D.J.O.)

9E

Worker Trainee Opportunities

9F

Group III-Summer-Faculty

9G

Scfic Tech Professional Aids

9H

Administrative Fellowship Prog

9I

Eeo Recognition

9J

Grp II-Summer NonCritical 1-4

9K

Grp III-Summer-Other

9L

Grp IV-Trades and Labor

9M

Summer Exam Employment

9N

Student Trainee

9P

Public Service Career (Entry)

9Q

Public Serv Career (Upgrade)

9R

Graduate Students

9S

Meteorological Intern

9T

Science Intern

9U

Science Technician

9V

20/20 Work Study

9W

Graduate Scientist

9X

Group 1 Summer-Clerical 1-4

90

Lng Term Trng GT 120 Days Comp

91

Secretaries/Dept Heads

93

Lng Term Trng-Comp Agy/Dept

94

Junior Technician Program

95

Com Sci Fellowship Program

96

Federal Exec Institute (FEI)

97

President's Exec Exch Prgm

98

Ipa-In

99

Ipa-Out 50%/More Reimb

0

Not required

1

Required

2

Served

3

Waived

0

Not any group

Cannot be 0 for an excepted appointment or a conversion to a permanent appointment.

Must be 0 for pay plan ES.

Career tenure date must be blank for tenure 0.

Type appointment must be 04 or 09 for tenure 0.

Authority code ZNM requires the tenure to be 0 with type appointment 08.

Must be 0 or 3 if authority code is WXM, W5M, or W7M or begins with M or N (except NUM).

Must be 1 for pay plans VM, VN, and VP.

Must be 1 for NOAC 502/JMM.

Type appointment must be 01 or 06 for tenure 1.

Probationary period and career tenure start dates must be blank for tenure 1.

Must be 1 or 3 if authority code begins with K (except KLM).

1

Group I

n/a

2

Group II

Must be 2 if authority code is J8M, YAM, Y1M, Y2M, Y3M, or Y4M.

Career tenure date must be present for tenure 2. Type appointment must be 01, 02, 06, or 07 for tenure 2.

3

Group III

Must be 0 or 3 if authority code is WXM, W5M, or W7M or begins with M or N (except NUM).

Must be 1 or 3 if authority code begins with K (except KLM).

Type appointment must be 03, 08, 09 for tenure 3.

Type appointment 08 with tenure 3 requires the career tenure to be blank.

3 - Elig immed FERS 1% Gov’t

Applies to:

CSRS and CSRS-Offset transfers (except if they terminated their TSP contributions).

CSRS and CSRS-Offset rehires.

FERS employees who transfer from another Federal Agency/ payroll system without a break in service who were making TSP contributions and receiving the 1-percent basic.

Government contributions and matching funds. FERS employees who were rehired with a break in service of less than 31 days who were making TSP contributions, receiving the 1-percent basic Government contributions and receiving the 1-percent matching funds immediately prior to their separation; and,

FERS employees who transfer from another Federal Agency/ payroll system without a break in service who are not making employee contributions but are receiving the 1-percent basic 

Government contribution (except if they terminated their TSP contribution).

FERS employees who are rehired after a break in service of 31 days or more, who were previously eligible to receive Agency contributions, Agency contributions will begin immediately.

Employees are eligible to participate immediately in employee contributions.

Note: FERS, CSRS, and CSRS-Offset employees with a break in service of less than 31 days are considered transfers and TSP contributions must be based on their last TSP-1.

n/a

6 - Ineligible to participate in TSP

n/a

n/a

9 - Curr Part’ing/ Has participated in TSP

n/a

9 has been established, it cannot be changed. If an employee stops contributing, the employee’s eligibility to again contribute is determined by the Change Status code and Effective Date of Status Change fields in IRIS Program IR118.

The Effective Date of Status Change is generated and is the first day of the pay period in which the Form TSP-1 is processed to begin employee contributions.

However, if the employee cancels the TSP contributions, the first day of the pay period in which the cancellation is processed will be generated as the Effective Date of Status Change.

Note: The Effective Date of Status Change will not change if the employee elects to change the percentage rate or dollar amount of the contribution.

01 Competitive-Career, SEB-Career

Competitive-Career, SEB-Career

Must use this code for career actions.

Must be 01 or 06 for tenure 1.

Must be 01, 02, 06, or 07 for tenure 2.

If this code is used the Probationary period start must be completed.

02 Competitive-Career- Conditional

Competitive-Career-Conditional

Must be 01, 02, 06, or 07 for tenure 2.

If this code is used the Probationary period start must be completed.

Must use this code for career-conditional actions.

03 Competitive-Term, Taper, Indefinite SES-Military Term or Emergency

Competitive-Term, Taper, Indefinite SES-Military Term or Emergency

If this code is used the Probationary period start must be completed.

Must be 03, 08, 09 for tenure 3.

04 Competitive- Temporary, Special Need, SES-Time Limited/Career

Competitive-Temporary, Special Need, SES-Time Limited/Career

n/a

06 Excepted-Permanent, SES-Noncareer

Excepted-Permanent, SES-Noncareer

Must be 01 or 06 for tenure 1.

Must be 01, 02, 06, or 07 for tenure 2.

If this code is used the Probationary period start must be completed.

07 Excepted-Conditional

Excepted-Conditional

Must be 01, 02, 06, or 07 for tenure 2.

08 Excepted-Indefinite, Excepted-Limited (More than one year)

Excepted-Indefinite, Excepted-Limited (More than 1 year)

Must be 03, 08, 09 for tenure 3.

Type appointment 08 with tenure 3 requires the career tenure to be blank.

09 Excepted-Temporary, SES-Time-Limited-
‎Noncareer

Excepted-Temporary, SES-Time-Limited-Noncareer

If this code is used the Probationary period start must be completed.

Must be 03, 08, 09 for tenure 3.

Must be 09 for Smithsonian Institution intermittent employees.

Complete the SCD RIF if the tenure is changing to 3 and the type appointment is changing to 09.

0 None

Employee has no uniform status.

n/a

1 Ready Reserve

Employee is on ready Reserve

n/a

2 Standby Reserve

Employee is on standby reserve.

n/a

3 National Guard

Employee is part of the National Guard.

n/a

4 Ret Mil-Reg

Employee is retired from regular military duty.

A date must be entered in the Date Retired Military field when uniform service status is

4 Ret Mil-Reg or 5 Ret Mil-Nonreg.

5 Ret Mil-Nonreg

Employee is retired from no- regular military duty.

A date must be entered in the Date Retired Military field when uniform service status is 4 Ret Mil-Reg or 5 Ret Mil-Nonreg.

6 Ret Mil (Reg) RSR/NG

Employee is retired from regular duty in the Reserve or National Guard.

n/a

7 Ret Mil (Nonreg) & RSR/ NG

Employee is retired from nonregular military duty in the reserve or national Guard.

n/a

8 Ret Mil & DC NG

Employee is retired from the DC National Guard.

n/a

9 DC National Guard

n/a

n/a

1 None

Employee has no veterans preference.

n/a

2 5-point

Employee has a 5-point veterans preference.

Must be 2 5-point, 3 10-point disability, 4 10 point compensable, or 6 10- point/30% compensable for Veterans Status V Vietnam-era vet.

3 10-point disability

Employee has a 10-point veterans preference due to disability.

Must be 2 5-point, 3 10-point disability, 4 10-point compensable, or 6 10- point/30% compensable for Veterans Status V Vietnam-era vet.

4 10-point/ compensable

Employee is entitled to a 10-- preference due to a compensable service- connected disability of less than 30 percent.

Must be 2 5-point, 3 10-point disability, 4 10-point compensable, or 6 10- point/30% compensable for Veterans Status V Vietnam-era vet.

5 10-point other

5 10-point other

n/a

6 10-point/30% compensable

Veteran is entitled to 10-point preference due to a compensable service- connected disability of 30 percent or more.

Must be 2 5-point, 3 10-point disability, 4 10-point compensable, or 6 10- point/30% compensable for Veterans Status V Vietnam-era vet.

Must be 6 10-point/ 30% compensable for special employment programs code 60 Appoint Vet Under 5 U.S.C 3112

7 Dishonorable discharge

Veteran is not entitled to preference.

n/a

1 30% or more Disabled

Employee is a veteran with 30

% or more disability.

Veterans Preference must be 6 10 Point/30% compensable.

2 Veteran

Employee is a veteran.

Veterans Preference must be 2 5-point through 5 10-point other.

3 Non--

Employee is a non--

Veterans Preference must be 1 None or 7 Dishonorable Discharge.

4 Veteran (No Retention Rights)

Employee is a veteran with no retention rights.

Veterans Preference cannot be 1 None, 5 10-point other, or 7 Dishonorable Discharge.

5 Non Veteran (Retention Rights)

Employee is a non-veteran with retention rights.

Veterans Preference cannot be 1 None.

B Pre-Vietnam- era vet

A veteran whose service ended before the Vietnam era (i.e., before August 5, 1964).

Use only for an employee whose accession was after

September 30,1991.

N Not a Vietnam- era vet

Employee may or may not be a veteran, but is not a veteran of the Vietnam era (i.e., employee did not serve during the period August 5, 1964 through May 7, 1975).

Use only for an employee whose accession was prior to October 1, 1991.

P Post-Vietnam- era vet

A veteran whose service began after the Vietnam era (i.e., May 7,1975).

Use only for an employee whose accession was after September 30, 1991.

V Vietnam-era vet

A veteran who served during the Vietnam era (i.e., from August 5, 1964 through May 7, 1975).

Use only for a  Veteran preference must be 2 5- point, 3 10- point disability, 4 10- point compensable, or 6 10-point/30% compensable.

X Not a veteran

Employee is not a veteran.

Use only for an employee whose accession was after September 30, 1991.

F Full-time

A schedule that usually requires an employee to work 40 hours as prescribed by the administrative work week for that particular employment group or class.

Select this code or P when the SCD leave and annual leave category are entered.

G Full-time (Seasonal)

A schedule that requires an employee to work full-time for less than 12 months each year on an annually recurring basis.

n/a

I Intermittent

A schedule that usually requires an employee to work an irregular number of hours or days for which there is no prearranged scheduled tour of duty.

Select this code if the employee is hired without compensation.

Select this code for an alternating tour of duty.

J Intermittent (Seasonal)

A schedule that usually requires an employee to work less than 12 months each year on an annually recurring basis, and that requires an employee to work an irregular number of hours or days for which there is no prearranged scheduled tour of duty.

n/a

P Part-time

A schedule that requires an employee to work less than full- time, but for a specific number of hours (usually 13-32 per administrative work week) on a prearranged scheduled tour of duty.

Select this code or F when the SCD leave and annual leave category are entered.

Q Part-time (Seasonal)

A schedule that requires an employee to work part-time for less than 12 months each year on an annually recurring basis.

n/a

S Part-time (Job Sharer)

A schedule that requires an employee who is job sharing to work less than full-time, but for a specific number of hours (usually 16-32 per administrative work week) on a pre-arranged scheduled tour of duty.

n/a

T Part-time (Sea Job Sharer)

A schedule that requires an employee who is job sharing to work part--for less than 12 months each year on an annually recurring basis.

n/a

349

Address

095

Allotment-Financial Allotment

096

Allotment-Net Pay

097

Allotment-TSP Loan Allotment

127

Allowances

086

Authorization of Labor Organization Dues

085

Cancellation Revocation of Union Dues

087

Cancellation of Employee Organization Dues

088

Charitable Contributions

195

Child Care or Alimony Deduction

150

056

Compensatory Leave

151

County Tax

088

Deductions Due To Indebtedness

100

Discretionary Allotment

084

Dues Change Between Locals

123

Education

444

EHRI-RSM Elements

185

Flexible Spending Account

130

Federal Tax

181

Health Change Enrollment

180

Health Registration Form

124

Professional Certification

160

Leave Data Transfer

121

Locator

054

Lump Sum Leave

031

Master File Change

120

Multi Element Update

101

Non Federal Health

102

Non Federal Life Insurance

104

Non Federal Thrift Savings

185

Non Federal Flexible Spending Account

075

Performance Appraisal

063

Personnel Action

165

Restored Annual Leave

770

SES Performance Appraisal

128

Severance Pay

140

State Tax

129

TSP Collection

125

TSP Election

083

Union Dues Mass Change

5XX (remark X37)

A, B, E, F, J, K, R, S, U, V, 0, 2, 3, 4, or 6

A, B, E, F, U, or V

Date required

702/703

A, B, E, F, U, or V

K, 4, 6, or 0

Blank

713 (remark X37)

K, R, 0, 2, 3, 4, or 6

n/a

n/a

740

A, B, E, F, J, K, R, S, U, V, O, 2, 3, 4, or 6

A, B, E, F, U, or V

Date required

740

A, B, E, F, U or V

0 or 6

Blank

740

A, B, E, F, U, or V

K, R, 2, 3, or 4

Blank

741

A, B, E, F, U, or V

K, R, 0, 2, 3, 4, or 6

Blank

741 (remark X37)

A, B, E, F, K, R, U, V, 0, 2, 3, or 4

A, B, E, F, U, or V

Date required

770

A , B, E, F, J, K, R, S, U, V, 0, 2, 3, 4, or 6

A, B, E, F, J, K, R, U, V, 0, 2, 3, 4, or 6

Blank

866

A, B, E, F, U, or V

0 or 6

Blank

866 (remark X37)

A, B, E, F, U, or V

A, B, E, F, U, or V

Date required

866 (remark X40)

A, B, E, F, U, or V

J, R, S, 2, 3, or 4

Blank

5

Conversion

702

Promotion

703

Promotion NTE

713

Change to Lower Grade

740

Position Change

741

Position Change-NTE

770

Extension of Position Change-NTE

866

Termination of Grade Retention

899

Step Adjustment

950

Change in Shift