160 Leave Data Transfer

Leave data is transferred in accordance with Federal regulations to record an employee’s leave record when the employee separates and is rehired. The SF Standard Form 1150, Record of Leave Data, is processed (in conjunction with the accession action) and is used to credit the employee’s leave account for annual and/or sick leave, nonpay status, and to enter leave when an employee transfers into PPS Payroll/Personnel System from a Department and serviced by NFC National Finance Center or from one Department to another Department in PPS Payroll/Personnel System. The gaining Department enters the data to transfer the leave data into PPS Payroll/Personnel System when an employee is rehired and has leave that is creditable.

The system generates the SF Standard Form 1150 to transfer the leave data to another Department when:

• A separation transfer personnel action is processed.
• The final code is recorded in the database via T&A Time and Attendance or master file change document.
• The lump sum leave payments have been disbursed, when applicable.

The SF Standard Form 1150 is forwarded to the losing Department via dispatch or through Remote Forms Queuing System (RFQS). That Department reviews the SF Standard Form 1150 for accuracy and then forwards it to the gaining Department.

If the original SF Standard Form 1150 contained an error, the losing Agency sends a leave audit (or the original SF Standard Form 1150 with corrections noted) and enters the data in SPPS. NFC National Finance Center enters the correct data, produces a corrected SF Standard Form 1150, and sends it to the losing Agency.

If the SF Standard Form 1150 has been processed to transfer leave data into PPS Payroll/Personnel System, and it should not have been processed, adjust the leave data in the applicable fields in TINQ Time Inquiry - Leave Update System based upon leave accruals and usage since employment.

If the SF Standard Form 1150 was generated for a separated employee, and the leave balances should be deleted, TINQ Time Inquiry - Leave Update System cannot be used. The Agency needs to send a leave audit to NFC National Finance Center.