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349 Address
The 349 Address document is used to add, modify, or delete address information.
The current address is used for mailing the employee’s W-2, Personal Benefits Statement, and the Statement of Earnings and Leave. In addition, it is used for voluntary State, city, and county tax processing in conjunction with the applicable form. The city, county, or State code on the Address tab of the address document must agree with the city, county, or State code for the taxing entity on the tax document to successfully process the voluntary tax withholding. An employee address is required for all Personnel Actions request for accessions.
Salary payments, including annual leave lump sum, compensatory time, etc. are sent to the check mailing address in the database.
A Government check must be cashed within 12 months after the date of issuance or it will be canceled. Effective January 2, 1999, Treasury discontinued issuing paper checks (excluding approved waivers); all Federal payments are disbursed electronically in accordance with the Debt Collection Improvement Act of 1996. To initiate electronic funds transfer (DD/EFT payments) through a financial organization, process a Direct Deposit Sign-Up form.
When the employee contacts the personnel office about nonreceipt of payment, a replacement payment can be issued.
Following are guidelines for successfully processing address data:
Condition |
Action |
|---|---|
If an address change is entered in the same pay period as a personnel action to change the employee’s SSN, name, or Agency code. |
Enter the personnel action first. |
To change from a paper check to DD/EFT. |
Process a 096 Net Pay. It is not necessary to process an address change with blanks in the check mailing address fields. |
To change any data previously processed |
Enter another Address document, as applicable. This is particularly important if the employee separates and changes addresses. |
In This Section |
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