Entering a Multi-Element Update

To Enter a Multi-Element Update:

Select the Payroll Documents menu group.
Select the Multi-Element Update component. The Multi-Element Update page - Find an Existing Value tab is displayed. The information on this page allows users to locate an existing employee to enter another multi-element update.

Caption 38: Multi-Element Update Page - Find an Existing Value Tab

Enter the search criteria.
Select the Search button. The Multi-Element Update page is displayed.

Select the + to add a new record.
Complete the fields as follows:

Field	Description/Instruction
Name	Populated from the search criteria. The name of the employee is displayed from the Empl ID entered.
Empl ID	Populated from the search criteria entered.
Record	Displays the number of records for the employee.
SSN	Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID.

Complete the Multi-Element Update field as follows:

Field	Description/Instruction
Effective Date	Populated with the beginning date of the current pay period. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information. Select a date from the calendar icon to change the date.
Pay Period	Populated and cannot be changed.
Date Entered	Populated and cannot be changed.
User ID	Displays the system identifier and name of the individual who generates the transaction.
Transaction Status	Defaults to In Progress. Select the down arrow to select a different status.

Complete the Data Element fields as follows:

Field

Description/Instruction

Field To Be Updated

Required field. Enter the field to be updated or select a field by selecting the search icon. Once the field to be updated is selected, the narrative for the code will appear next to the code.

Validation Rules/Hints for Field Values

General rules will be shown in this field and may be enough to help to enter data in the new data field.

New Data

Required field. Enter the applicable information based on the field to be updated and the Validation Rules/Hints for Field Values. The valid values are listed below:

New Data Valid Values	Field Entry Instructions
Agency Entered on Duty (EOD) Date	Date the employees EOD with the Agency. For new appointment, the effective date of the accession action is used to generate this date; no entry is required.
Agency Information 1	Freeform Agency- used in accordance with Agency instructions.
Agency Information 2	Freeform Agency- used in accordance with Agency instructions.
Agency Information 3	Freeform Agency- used in accordance with Agency instructions.
Agency Information 4	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Information 5	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Use 1	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Use 2	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Use 3	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Use 4	Freeform Agency-specific information used in accordance with Agency instructions.
Agency Use 5	Freeform Agency-specific information used in accordance with Agency instructions.
Approved Leave Recipient	Identifies employees who are approved by their personnel office to receive annual leave from other Federal employees through the Leave Transfer program for a medical or family emergency or other hardship situation.
Computer Equipment Ability Code 1	Code that identifies the employee’s experience with a specific type of computer equipment.
Computer Equipment Ability Code 2	Code that identifies the employee’s experience with a specific type of computer equipment.
Computer Equipment Ability Code 3	Code that identifies the employee’s experience with a specific type of computer equipment.
Computer Equipment Ability Code 4	Code that identifies the employee’s experience with a specific type of computer equipment.
Date Arrival Overseas	Date the employee arrived overseas and must be before the current date.
Date Departure	Date the employee departed and must be greater than the current date.
Date Foreign Service (FS) Commission	Date that the employee was commissioned and must be equal to or before the current date.
Date EOD FS	Date the employee converted to or entered foreign service. The date is used to generate a correction to the Your Personal Statement of Benefits output to determine eligibility for foreign service retirement. Note: Employees who entered foreign service after January 1988 are not eligible to retire from foreign service unless they complete a minimum of 5 years in the foreign service.
Date Entered Personnel Office Identifier (POI)	Date the employee began to be serviced by the personnel office.
(Date) Limit Career Extension	Date of the limit for the employee’s career extension and must be greater than the current system date.
Date of Investigation	Initial date the security investigation was completed.
Date Overseas Assigned	Date that the employee was assigned overseas and must be equal to or before the current date.
Date Post Arrival	Date the employee arrived on post and must be before the current date.
Date Reinvestigation Required	Date the reinvestigation needs to be initiated to assure the security clearance is updated.
(Date) Temp Limit Career Ext	Date of the employee’s temporary limit and must be after the current date.
(Date) Time in Class	Date the employee entered time in class and must be after the current date.
Federal Employees Health Benefits(FEHB) Temporary Service Computation Date (SCD)	Date that a temporary employee becomes eligible for FEHB.
Financial Disclosure Submitted	Code that denotes whether the employee occupies a position subject to conflict of interest or financial disclosure reporting requirements and whether the required statement has been submitted.
Flexfactor Participation Code	Codes that denotes whether the employee participates, waives participation, or cancels participation.
Law Bar Membership/State of Bar	Code that indicates that the employee has a law degree and is a member of the Bar.
Longevity Date	Longevity SCD for employees appointed to the U. S. Secret Service Uniformed Division.
MLAT Year Score	Score for the Modern Language Aptitude Test (MLAT). The score must be entered in the YYYYXX format with the YYYY being the current year or before the current year and XX being the score. The score must be a number and less than 81.
Primary Fund Code	Code relating to specific projects within the appropriation code structure. Type the code that is assigned to employees as they are hired and is based on the project on which the employee is expected to work at least 50 percent of the time.
Primary Skill	Employee’s three-digit code for the primary skill.
Programming Language 1	First computer programming language for which the employee has experience.
Programming Language 2	Second computer programming language for which the employee has experience.
Programming Language 3	Third computer programming language for which the employee has experience.
Programming Language 4	Fourth computer programming language for which the employee has experience.
Programming Language 5	Fifth computer programming language for which the employee has experience.
Reemployment Rights Date Indicator	Date the employee’s reemployment rights indicator. The date is entered in MMDDYYYY format, with X being the indicator. The date must be greater than the current date.
SES Recertification Date	Date an SES career employee was recertified for duty.
TDY Post Differential	TDY post differential percent.
Type of Investigation	Type of security clearance investigation completed.
6C Retirement Date	Retirement service computation date for employees appointed to law enforcement or firefighter positions entailing a special retirement deductions rate.

At this point, the following options are available:

Step	Description
Select the Save button	Saves the new data entered.
Select the Return to Search button	Returns the user to the applicable page to search for another record.
Select the Previous in List button	Returns to the previous person in the list.
Select the Next in List button	Advances to the next person in the list.
Select the Notify button	Notifies the next individual in the workflow.