Entering Severance Pay Data

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Entering Severance Pay Data

To Enter a Severance Payment:

Select Payroll Documents menu group.
Select the Severance Payment component. The Severance Payment page - Find an Existing Value tab is displayed. The information on this page will allow the user to locate an existing employee to enter or change a severance payment.

Severance Payment Page - Find an Existing Value Tab

Enter the search criteria.
Select the Search button. The Severance Pay Data page is displayed.

Severance Pay Data Page — Figure 40: Severance Pay Data Page

Complete the fields as follows:

Field	Description/Instruction
Name	Populated from the search criteria entered. The name of the employee is displayed from the Empl ID entered.
Empl ID	Populated from the search criteria.
Record	Displays the number of records for that employee.
SSN	Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID.

Complete the Severance Pay Data fields as follows:

Field	Description/Instruction
Effective Date	Populated with the beginning date of the current pay period. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information. Change the date by selecting the calendar icon.
Pay Period	Populated and cannot be changed.
Date Entered	Populated and cannot be changed.
User ID	Populated with the system identifier and name of the individual who generates the transaction.
Transaction Status	Defaults to In Progress. Select the down arrow to select a different status.

Complete the Transaction Data fields as follows:

Field	Instruction
Transaction	Select the applicable transaction from the drop-down list. The valid values are Add, Change, and Stop Payment.
Total Amount	Required field. Enter the applicable total amount.
Amount Per Pay Period	Enter the applicable amount of severance pay per pay period.
Beginning Date	Required field. Enter the applicable date or select a date from the calendar icon. This date should be the same as the beginning date entered in Remarks N22 on the separation action.
First Payment Amount	Enter applicable payment amount in dollars and cents only if it differs from the Amount Per Pay Period field, otherwise leave this field blank. Note: If the employee separates in the middle of a pay period, the first payment would be a partial payment. If a last action is processed, the first payment may include multiple payments.
Accounting Distribution	Required field. Enter the accounting distribution.

At this point, the following options are available:

Step	Description
Select the Save button	Saves the new data entered.
Select the Return to Search button	Returns the user to the applicable page to search for another record.
Select the Previous in List button	Returns to the previous person in the list.
Select the Next in List button	Advances to the next person in the list.
Select the Notify button	Notifies the next individual in the workflow.