Entering Leave Data Transferred
- To enter leave data transferred data, select the Payroll Documents menu group.
- Select the Leave Data Transferred component. On the Leave Data Transferred page, the Find an Existing Value is displayed. The information on this page will allow you to locate an existing employee to enter or change leave data transfer information.
Figure 30: Leave Data Transferred - Find an Existing Value
- Enter the search criteria.
- Select the Search button. The Leave Data Transferred page is displayed.
Figure 31: Leave Data Transferred - Record of Leave Data Transferred Page
- Complete the fields as follows:
|
Field |
Description/Instruction |
|---|---|
|
Name |
Populated from the Empl ID. |
|
Empl ID |
Populated from the Empl ID used in the search criteria. |
|
Record |
Populated with the number of records for the employee. |
|
SSN |
Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID. |
- Complete the Record of Leave Data Transferred as follows:
|
Field |
Description/Instruction |
|---|---|
|
Effective Date |
Required field. Enter a date or select a date from the calendar icon. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information. |
|
Pay Period |
Populated with the pay period of the effective date. |
|
Date Entered |
Populated with the date entered. |
|
User ID |
Displays the system identifier and name of the individual who generates the transaction. |
|
Transaction Status |
Defaults to In Progress. Select the down arrow to select a different status. |
- Complete the Prior Leave Balance / Annual Leave Hours as follows:
|
Field |
Instruction |
|---|---|
|
Prior Leave Balance/Annual Leave Hours |
Enter the prior year annual leave balance(s). |
|
Credit |
If the prior leave balance is negative, check the Credit box. To cancel the credit, check the box again. |
|
Prior Leave Balance/Sick Leave Hours |
Enter the prior year's sick leave balance(s). If the prior leave balance is negative, check the Credit box. To cancel the credit, check the box again. |
|
Credit |
If the prior leave balance is negative, check the Credit box. To cancel the credit, check the box again. |
|
Current Leave Earned/Annual Leave Hours |
Enter the number of annual leave hours earned during the current leave year. |
|
Current Leave Earned/Sick Leave Hours |
Enter the number of hours earned during the current leave year. |
|
Reduction in Credits/Annual Leave Hours |
Enter the number of hours the annual leave is to be reduced. |
|
Reduction in Credits/Sick Leave Hours |
Enter the number of hours the sick leave is to be reduced. |
|
Current Year Leave Taken/Annual Leave Hours |
Enter the total number of annual leave hours used during the current leave year. |
|
Current Year Leave Taken/Sick Leave Hours |
Enter the total number of sick leave hours used during the current leave year. |
|
Leave Transferred/Annual Leave Hours |
Enter the number of annual hours transferred. |
|
Credit |
If the leave transferred is a negative balance, the system generates a checkmark. |
|
Leave Transferred/Sick Leave Hours |
Enter the number of sick hours transferred. |
|
Credit |
Check the sick credit box for sick hours transferred if applicable. |
- Complete the Absence Without Pay and Military Leave fields as follows:
|
Field |
Description/Instruction |
|---|---|
|
Leave Without Pay or Furlough During Leave Year |
Enter the number of LWOP or furlough hours during the leave year. |
|
Since Last WGI |
Nonpay status recorded since the last within-range increase (WRI). |
|
AWOL or Suspension Since Last WGI |
Enter the applicable information. |
|
Military Leave Days Taken-This Leave Year |
Enter the number of days of military leave used during the current leave year. |
|
Commencing Date of WGI Wait Period |
Enter the applicable date or select a date from the calendar icon. |
|
AWOL or Suspension During Current Leave Year |
Enter the applicable information. |
|
Ending Date of Lump Sum Leave |
Enter the date the lump sum payment carried through. |
At this point, the following options are available:
|
Step |
Description |
|---|---|
|
Select the Save button |
Saves the new data entered. |
|
Select the Return to Search button |
Returns the user to the applicable page to search for another record. |
|
Select the Previous in List button |
Returns to the previous person in the list. |
|
Select the Next in List button |
Advances to the next person in the list. |
|
Select the Notify button |
Notifies the next individual in the workflow. |