Entering Financial Allotments

The following are guidelines for processing financial allotments:

The saving/checking account must be in the name of the employee.
The allotment must be a fixed, whole dollar amount that will be deducted from the employee’s salary. No minimum amount is prescribed; however, the whole dollar amount restriction automatically precludes any allotment for less than $1.00.
The maximum financial allotment in effect at one time is two. If the employee has two allotments, each may be directed to a different financial organization. A separate transaction must be entered for each financial allotment.

Select the Payroll Documents menu group.
Select the Financial Allotment/Health Sav component. The Financial Allotment/Health Sav page - Find an Existing Value is displayed. The information on this page allows the user to locate an existing employee to enter or change a financial allotment.

Enter the search criteria.
Select the Search button. The Financial Allotment/Health Savings Account page is displayed.

Field	Description/Instruction
Name	Populated from the Empl ID.
Empl ID	Populated from the search criteria entered. The employee name is displayed based on the Empl ID.
Record	Displays the number of records for the employee.
SSN	Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID.

Field	Description/Instruction
Effective Date	Required field. Enter a date or select a date from the calendar icon. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information.
Pay Period	Populated with the pay period that corresponds to the effective date.
Date Entered	Populated with the date the transaction is entered.
User ID	Displays the system identifier and name of the individual who generates the transaction.
Transaction Status	Defaults to In Progress and reflects that status of the transaction. The transaction status will change when the transaction is saved, in suspense, or resent to PPS.

Field	Instruction
Account Type	Select the applicable account type for the financial allotment. Valid values are Checking and Savings.
Account #	Required field. Enter the account number of the savings or checking account.
Routing #	Required field. Enter the financial organization’s routing number or select data by selecting the search icon. The first two positions must be 01–12, 21–32, or 90–91.

Field	Instruction
Allotment Amount	Enter the amount of the allotment. The allotment must be a fixed, whole dollar amount that will be deducted from each salary check. No minimum amount is prescribed; however, the whole dollar amount restriction automatically precludes any allotment for less than $1.00.
Cancel Allotment	Check this box if the previously established allotment should be canceled.

At this point, the following options are available:

Step	Description
Select the Save button	Saves the new data entered.
Select the Return to Search button	Returns the user to the applicable page to search for another record.
Select the Previous in List button	Returns to the previous person in the list.
Select the Next in List button	Advances to the next person in the list.
Select the Notify button	Notifies the next individual in the workflow.