Entering Education Data

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Entering Education Data

To enter education data, select the Payroll Documents menu group.
Select the Education component. The Education page - Find an Existing Value is displayed. The information on this page allows the user to locate an existing employee to enter or change education information.

Education Page - Find an Existing Value

Select the Education Information component. The Education page is displayed.

Education Page

Complete the fields as follows:

Field	Description/Instruction
Name	Populated from the Empl ID.
Empl ID	Populated from the search criteria entered. The employee name is displayed based on the Empl ID.
Record	Displays the number of records for the employee.
SSN	Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID.

Complete the Education fields as follows:

Field	Description/Instruction
Effective Date	Enter a date or select a date from the calendar icon. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information.
Pay Period	Populated with the pay period that corresponds to the effective date.
Date Entered	Populated with the date the transaction was entered.
User ID	Displays the system identifier and name of the individual who generates the transaction.
Transaction Status	Defaults to In Progress and reflects that status of the transaction. The transaction status will change when the transaction is saved, in suspense, or resent to PPS.

Complete the Education Information fields as follows:

Field	Instruction
Account Transaction Code	Select the applicable transaction type from the drop-down list. The valid values are Add, Change, and Delete.
Education Level	Select the down arrow to select the highest level of the employee’s educational attainment based on years of formal schooling and/or academic degrees or certificates conferred.
School Code	Enter the applicable school code or select data by selecting the search icon.
Instruction Program	Enter the employee’s official education record which includes the major field of study beyond high school or select data by selecting the search icon. Refer to OPM instructions for valid codes.
Year	Enter the calendar year during which the employee received the academic degree or certificate for the education level.

At this point, the following options are available:

Step	Description
Select the Save button	Saves the new data entered.
Select the Return to Search button	Returns the user to the applicable page to search for another record.
Select the Previous in List button	Returns to the previous person in the list.
Select the Next in List button	Advances to the next person in the list.
Select the Refresh button	Refreshes the page.
Select the Update/Display button	Returns the user to the applicable page to update the data entered.
Select the Correct History button	Returns the user to the applicable page to correct history data.