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Entering Direct Deposit Data

  1. To change or cancel net pay, select the Payroll Documents menu group.
  2. Select the Direct Deposit component. The Direct Deposit page - Find an Existing Value is displayed. The information on this page allows the user to locate an existing employee to enter or change direct deposit information.

 

Direct Deposit Page - Find an Existing ValueFigure 14: Direct Deposit Page - Find an Existing Value

  1. Enter the search criteria.
  2. Select  Search. The Direct Deposit page is displayed.

 

Direct Deposit PageFigure 15: Direct Deposit Page

  1. Complete the fields as follows:

 

Field

Description/Instruction

Name

Populated from the Empl ID.

Empl ID

Populated from the search criteria entered. The employee name is displayed based on the Empl ID.

Record

Displays the number of records for the employee.

SSN

Populated from the search criteria entered. The employee SSN is displayed based on the Empl ID.

 

  1. Complete the Direct Deposit fields as follows:

 

Field

Description/Instruction

Effective Date

Required field. Enter a date or select a date from the calendar icon. This is the date on which a table record becomes effective; the date that an action begins. This date also determines when to view or change information.

Pay Period

Populated with the pay period that corresponds to the effective date.

Date Entered

Populated with the date the transaction was entered.

User ID

Displays the system identifier and name of the individual who generates the transaction.

Transaction Status

Defaults to In Progress and reflects that status of the transaction. The transaction status will change when the transaction is saved, in suspense, or resent to PPS.

 

  1. Complete the Account Information fields as follows:

 

Field

Description/Instruction

Account Type

Select the applicable account type for the direct deposit. Valid values are Checking and Savings.

Routing #

Required field. Enter the routing number for the direct deposit.

Account #

Required field. Enter the account number where the direct deposit should be applied.

 

At this point, the following options are available:

 

Step

Description

Select the Save button

Saves the new data entered.

Select the Return to Search button

Returns the user to the applicable page to search for another record.

Select the Previous in List button

Returns to the previous person in the list.

Select the Next in List button

Advances to the next person in the list.

Select the Notify button

Notifies the next individual in the workflow.