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Award Link

This section explains processing an award.

  1. To enter an award, select the PAR Processing menu group.
  2. Select the HR Processing component. The HR Processing USF page - Find an Existing Value is displayed. The information on this page allows the user to locate existing data.
  3. Enter the applicable search criteria.
  4. Select the Search button. The HR Processing USF page - Data Control tab is displayed.
    OR
    Select the Clear button to clear the information entered in the fields.
  5. Select + to add a new row on the HR Processing USF page - Data Control tab.
  6. Complete the fields as follows:

Field

Description/Instruction

Empl ID

Defaults to the employee ID of the employee receiving the award.

Empl Record

Populated with the record number of the action. This field cannot be modified. The employee record number is displayed on each page of the action.

Data Control

Description/Instruction

*Effective Date

Required field. Enter the effective date of the action or select a date from the calendar icon. The effective date reflects the effective date of the personnel action. This field is displayed on each page or each tab of the PAR.

Proposed Effective Date

Enter the proposed effective date of the action or select a date from the calendar icon.

Effective Seq

Enter the sequence of the action.

Transaction Status

Defaults to In Progress. The status changes when the PAR is saved, reassigned, etc. The transaction status reflects the status of the action.

*Auth Date

Required field. Enter the authentication date of the action or select a date from the calendar icon. Defaults to the current date.

Contact EmplID

Enter the employee ID of the contact person for the hire action.

*Action

Required field. Select the applicable action to be processed.

PAR Status

Status of the new action. The status changes when the PAR is saved, reassigned, etc.

*Reason Code

Required field. Describes the reason for the action documented by the PAR. Enter the reason or select data by selecting the search icon. The alpha description is displayed after the code is selected.

Agency Type

Describes the Agency processing the hire. This field defaults to the owner Agency of the processor.

NOA Code

Enter the award NOAC or select the NOAC from the search list for the action to be processed. The alpha description is displayed after the code is entered. Use the GPPA and the 5 CFR to determine the correct NOAC. This field is displayed on each page and tab of the PAR.

*Authority (1)

Required field. Enter the authority (1) for the NOAC or select data by selecting the search icon. The alpha description is displayed after the code is entered. For more information refer to the GPPA and the 5 CFR.

Authority (2)

Enter the authority (2) for the NOAC or select data by selecting the search icon. The alpha description is displayed after the code is entered. For more information refer to the GPPA and the 5 CFR.

NTE Date

Enter the ending date for a temporary action or select a date from the calendar icon. For more information refer to the GPPA and the 5 CFR.

PAR Request #

Enter the SF 52 number/vacancy number.
  1. Select the Award Data link on the HR Processing USF page - Data Control tab. The Award Data page is displayed.

    Award Data Page

    Figure 36: Award Data Page

  2. Complete the fields as follows:

Employee Data

Description/Instruction

Empl ID

Populated from the Data Control tab.

This is a unique ID assigned by EmpowHR.

Empl Rcd

Populated from the Data Control tab.

Effective Date

Populated from the Data Control tab.

*Action

Required field. Populated from the Data Control tab.

*Reason Code

Required field. Populated from the Data Control tab.

*Authority (1)

Required field. Populated from the Data Control tab.

Authority (2)

Populated from the Data Control tab, if applicable.

*Award Code

Required field. Defaults based on the Reason Code. Enter the award code or select data by selecting the search icon.

Award Data

Instruction

*From Date

Required field. Enter the beginning date of the award period.

*To Date

Required field. Enter the ending date of the award period.

*Hours Amount

Required field. Enter the amount of hours (if the award is an hours granted award) or monetary amount (if the award is a monetary award).

 

Note: This field will display as either Hours or Amount depending upon the NOAC entered on the Data Control tab and displayed in the Action field.

Information Data

Instruction

Number of Persons

Enter the number of persons receiving the award.

Tang/Intang

Select the down arrow to indicate if the award is based on tangible or intangible benefits.

*Case Number

Required field. Enter the case number.

First Year Savings

Enter the monetary amount of first year savings as a result of implementing the suggestion. This field is required for Tangible Benefits only.

Payroll Data

Instruction

Use Stored Accounting Code

Check the box when stored accounting is used.

Pay Code

Instruction

Pay and/or process to W-2

Select this radio button if the award will pay and should be included on the IRS Form W-2, Wage and Tax Statement.

For Personnel Action only

Select this radio button to indicate the personnel action is for documentation only.

Field

Instruction

Sub-Agency Charged

Enter sub-Agency charged for the award or select the sub-Agency by selecting the search icon.

Accounting Station Charged

Enter the four-position accounting station charged for payment or select by selecting the search icon.

Accounting Distribution

Enter the accounting distribution information.

Check Mail Address Data

Description/Instruction

Address Ind

Select the address option.

Address 1

Not available.

Address 2

Not available.

City

Not available.

State

Not available.

Postal Code

Not available.

Justification

Enter the justification for the award.
  1. Select the OK button to save the award information entered.
    OR
    Select the Cancel button to cancel the information entered and return to the Data Control tab.