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Build Positions

This section explains how to build mass positions based on a job code.

To Build Positions:

Select the Position Management menu group.
Select the Build Positions component. The Build Positions page is displayed.

Build Positions Page — Figure 24: Build Positions Page

Complete the fields in the Enter Values for new Position section as follows:

Field	Description/Instruction
SetID	Enter the Set ID or select an ID by selecting the search icon button.
Job Code	Required field. Enter the job code or select a code by selecting the search icon button.
Sub-Agency	Required field. Populated based on the job code entered or selected. This field can be modified by entering a new Sub-Agency or selecting one by selecting the search icon button.
Effective Date	Required field. Enter the effective date or select a date by selecting the calendar icon button.
Occ Series	Populated based on the job code entered or selected. This field cannot be modified.
Department	Required field. Enter the Department or select a Department by selecting the search icon button.
Location Code	Required field. Enter the location code or select a code by selecting the search icon button.
Position Location	Select the position location from the drop-down menu. The valid values are Field and Headquarters.
Telework Eligibility	Select whether or not the position is eligible for telework from the drop-down list. The valid values are N: Not Eligible and Y: Eligible.
Reports To	Enter the Reports To data or select data by selecting the search icon. This field establishes reporting relationships among positions. Search for data by selecting the search icon button. This field is required when using the Manager Self Service function of EmpowHR. This allows the manager to submit actions on the incumbent or position. The supervisor's position number is entered in this field.
Create Worklist?	Check this box to create a work list. Note: If this box is selected, the Route To field is required.
Quantity	Required field. Enter the number of positions to be created.
Route To	Enter the role user data or select data by selecting the search icon button. Note: If this field is completed, the Create Worklist box will be required to be checked.

Complete the fields in the Position Numbers Created section as follows:

Field	Description/Instruction
From Position Number	Populated with the starting number of the positions created.
To	Populated with the last number of the positions created.

Select the Build button. A confirmation popup appears and displays the range of position numbers created.
Select the OK button. The Office Information tab is displayed.

Office Information Tab — Figure 25: Office Information Tab

Complete the fields as follows:

Field	Description/Instruction
Position Number	Populated with the position number and the literal associated with the position.
Full time/Part time	Populated with either an F (full time) or P (part time).
Dept	Populated with the Department number and the literal associated with the Department.
Curr Incumbent	Populated with the incumbent information, if applicable.
Email ID	Populated with the email address.

Complete the fields in the Office Information section as follows:

Field	Description/Instruction
Effective Date	Required field. Defaults to the current date. This is the date an action begins. The effective date is the same as the newly established position or the updated position if the location is changing. This date also determines when a transaction can be viewed or changed.
Position Site Status	Defaults to Active. Change if applicable by selecting data from the drop-down list.

Complete the fields in the Primary Address section as follows:

Field	Description/Instruction
Office Id	Required field. Enter the applicable data or search by selecting the search icon button. This is the address where the position is located within the Agency. Information entered in the Office Id field will populate the Site Id, Address, City, State, County, and Zip fields on the bottom portion of the page.
Days at Primary	Enter the number of days the incumbent works at the primary duty location.
Agency	Enter the applicable Agency.
Off Ph	Enter the applicable phone number of a person or organization.
Dept	Enter the applicable Department. This field represents an organization.
Site Id	Enter the applicable site ID.
Address	Populated with the address of the primary office.
City	Populated with the city of the primary office.
County	Populated with the county of the primary office.
State	Populated with the State of the primary office.
Zip	Populated with the ZIP Code of the primary office.

Complete the fields in the Other Address section as follows:

Field	Description/Instruction
Office Id	Enter the applicable data or search by selecting the search icon button. Information entered in the Office Id field will populate the Site Id, Address, City, State, County, and Zip fields on the bottom portion of the page. This address should only be completed if this position works at more than one site.
Days at Primary	Enter the number of days the incumbent works at the other office.
Agency	Enter the applicable Agency.
Off Ph	Enter the applicable phone number of a person or organization.
Dept	Enter the applicable Department. This field represents an organization.
Site Id	Enter the applicable site ID.
Address	Populated with the address of the other office.
City	Populated with the city of the other office.
County	Populated with the county of the other office.
State	Populated with the State of the other office.
Zip	Populated with the ZIP Code of the other office.

After completing all fields, the following options are available:

Button	Description
Save	Saves position information.
Return to Search	Searches for an additional office information profile.
Notify	Notifies the next individual in the workflow.