Centralized Enrollment Clearinghouse System (CLER) for Agencies

Reconciling a Payroll Office Enrollee Record

The Reconcile function allows users to reconcile payroll office enrollee records.

To Reconcile a Payroll Office Enrollee Record:

1. On the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu - Payroll Office tab, select Enrollees. The Payroll Office Enrollees Page is displayed.

   

2. Complete the following fields on the Payroll Office Enrollees page:

   Payroll Office ID

   Transmission Type

   Year

   Quarter

   As of Date for Pay Period Transmission From

   As of Date for Pay Period Transmission To

   Agency

   POI

   Carrier

   Enrollment Code

   SSN - from

   SSN - to

   Other ID From

   Other ID To

   Last Name

   First Name

   Middle Name

   Employee/Annuitant Indicator

   Error Code

   Warning Code

   Display

   Order By 1st

   Order By 2nd

   Order By 3rd

   Order By 4th

   Order By 5th

   Order By 6th

   Order By 7th

   Order By 8th

   Order By 9th

3. Select the Submit button to confirm all data entered. The Payroll Office Enrollees Search Results is displayed.

   OR

   Select the Reset button to clear all data entered.

   

   The data on the Payroll Office Enrollees search results page is categorized into the following fields:

   Enrollee SSN

   Last Name

   First Name

   Carrier

   Code

   Agency

   POI

   Discrepancies

   Annuitant Indicator

   Fail Count

   Options

   Note: The Reconcile button on the Payroll Office Enrollees search results page is only displayed next to records with discrepancies.

4. Select the Reconcile button next to the applicable record. The Payroll Office Enrollees Reconcile page is displayed.

   

   Note: To view matching carrier records for this enrollee record, select the Matching button.

   The data on the Payroll Office Enrollees Reconcile page is categorized into the following fields:

   Payroll Office ID

   Year

   Quarter

   Submission

   Transmission Type

   Employee Annuitant Indicator

   As of Date

   Agency

   POI

   Carrier

   Enrollment Code

   SSN

   Last Name

   First Name

   Middle Name

   Effective Date of Coverage

   Amount

   Deceased Annuitant SSN

   Pseudo SSN

   Other Payroll ID

   Other Carrier ID

   Submitter Use #1

   Submitter Use #2

   Submitter Use #3

   Date Processed

   Time Processed

   Source

   Fail Count

   Discrepancy

   Reconciliation Reason

   Reconciliation Action

   Corrective Action

   Payroll Office Comments

   Carrier Comments

   Last Payroll Update ID

   Last Payroll Update Date

   Last Payroll Update Time

   Last Carrier Update ID

   Last Carrier Update Date

   Last Carrier Update Time

5. Select the Reconcile Record button. If no errors occur, a popup appears to confirm the record has been reconciled.

   OR

   Select the Clear Data button to clear all data entered.

6. Select the OK button to close the popup.

   Note: To view another record, select the Cancel button to return to the Payroll Office Enrollees search results page and select the Reconcile button next to the applicable record.