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Centralized Enrollment Clearinghouse System (CLER) for Agencies

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Reconciling a Payroll Office Enrollee Record

The Reconcile function allows users to reconcile payroll office enrollee records.

To Reconcile a Payroll Office Enrollee Record:

  1. On the CLER Main Menu - Payroll Office tab, select Enrollees. The Payroll Office Enrollees Page is displayed.

    Payroll Office Enrollees Page

  2. Complete the following fields on the Payroll Office Enrollees page:

    Payroll Office ID

    Transmission Type

    Year

    Quarter

    As of Date for Pay Period Transmission From

    As of Date for Pay Period Transmission To

    Agency

    POI

    Carrier

    Enrollment Code

    SSN - from

    SSN - to

    Other ID From

    Other ID To

    Last Name

    First Name

    Middle Name

    Employee/Annuitant Indicator

    Error Code

    Warning Code

    Display

    Order By 1st

    Order By 2nd

    Order By 3rd

    Order By 4th

    Order By 5th

    Order By 6th

    Order By 7th

    Order By 8th

    Order By 9th

  3. Select the Submit button to confirm all data entered. The Payroll Office Enrollees Search Results is displayed.

    OR

    Select the Reset button to clear all data entered.

    Payroll Office Enrollees reconcile search results

    The data on the Payroll Office Enrollees search results page is categorized into the following fields:

    Enrollee SSN

    Last Name

    First Name

    Carrier

    Code

    Agency

    POI

    Discrepancies

    Annuitant Indicator

    Fail Count

    Options

    Note: The Reconcile button on the Payroll Office Enrollees search results page is only displayed next to records with discrepancies.

  4. Select the Reconcile button next to the applicable record. The Payroll Office Enrollees Reconcile page is displayed.

    Payroll Office Enrollees Reconcile

    Note: To view matching carrier records for this enrollee record, select the Matching button.

    The data on the Payroll Office Enrollees Reconcile page is categorized into the following fields:

    Payroll Office ID

    Year

    Quarter

    Submission

    Transmission Type

    Employee Annuitant Indicator

    As of Date

    Agency

    POI

    Carrier

    Enrollment Code

    SSN

    Last Name

    First Name

    Middle Name

    Effective Date of Coverage

    Amount

    Deceased Annuitant SSN

    Pseudo SSN

    Other Payroll ID

    Other Carrier ID

    Submitter Use #1

    Submitter Use #2

    Submitter Use #3

    Date Processed

    Time Processed

    Source

    Fail Count

    Discrepancy

    Reconciliation Reason

    Reconciliation Action

    Corrective Action

    Payroll Office Comments

    Carrier Comments

    Last Payroll Update ID

    Last Payroll Update Date

    Last Payroll Update Time

    Last Carrier Update ID

    Last Carrier Update Date

    Last Carrier Update Time

  5. Select the Reconcile Record button. If no errors occur, a popup appears to confirm the record has been reconciled.

    OR

    Select the Clear Data button to clear all data entered.

  6. Select the OK button to close the popup.

    Note: To view another record, select the Cancel button to return to the Payroll Office Enrollees search results page and select the Reconcile button next to the applicable record.

See Also

Maintaining Payroll Office Enrollee Records

Viewing a Payroll Office Enrollee Record

Viewing a Matching Carrier Enrollee Record or Duplicate Payroll Office Enrollee Record