Manager Recruit Request Changes

Reference Number: NFC-24-1718045894
Published: July 16, 2024
Effective: Pay Period 13, 2024

Summary

EmpowHR has been updated to allow Personnel Action Request (PAR) HR Processing and Position Information users to view the contents (approvals, comments, and attachments) of approved Manager Recruit Request (MRR) transactions. The MRR record shall be indirectly connected to the actual hiring, and become a part of the recruitment history via the Position Information component. Updates to the EmpowHR custom Manager PAR Request (MPR) and MRR Transaction and Status pages shall provide the necessary Requestor/Initiator information that is missing from Approval Workflow Engine (AWE).

Affected Systems

System	System Impact Status
EmpowHR	Updated EmpowHR custom MPR, MRR Transaction, and Status pages.

 

Implementation

EmpowHR has been modified to provide additional features and clarity for MPR, MRR, Position Information, and USA Staffing users.

• The Requestor/Initiator field has been added to each MRR/MPR transaction entry page, and each MRR/MPR status page.
• The staffing email capability has been added to the Position Information Description tab. This provides users the ability to send emails to specific users who have Row Level Security (RLS) access to the specific Position, and EmpowHR access to transmit that Position to their Agency's staffing vendor.
  • The Staffing Email button is located in the U.S. Federal section on the Position Information Description tab.
  • Selecting the Staffing Email button populates values automatically into the fields on the Send Notification page when the Notify button is selected by the user. If all normal edits are successful, it saves the Position record, and a message stating: Notification email processing has been set for only the most current Position record will appear.
  • The values that populate the Send Notification page are based upon whether the current position record is associated with an MRR transaction or not. The Notify button opens the Send Notification page.
  • If the position transaction occurred through MRR and the Staffing Email button is selected, the email message text shall be populated with the following message: This position has been Approved using Manager Recruit Request and is ready to be transmitted to your Staffing vendor.
  • If the position transaction is not sourced using MRR and the Staffing Email button is selected, the email Message Text shall be populated with the following message: This position is ready to be transmitted to your Staffing vendor.
  • The Send Notification page is located on the Generate Email Addresses hyperlink. The hyperlink provides users the ability to populate the To field with the email address for each staffing user who has RLS access to the specific position and EmpowHR access to transmit that position to their Agency's staffing vendor.
  • Each data entry field on the Send Notification page is fully editable by the user.
  • The OK button is used to send the email notifications. The list of users who have an email address in the To box are each sent the email. The email notification shall contain the following information:
    • Subject: Position is ready for Staffing Transmission
    • Priority: 1-High
    • Date Sent:
    • CC:
    • A hyperlink to access the transaction
    • Message text: This position has been Approved using MRR and is ready to be transmitted to your Staffing Vendor, or This position is ready to be transmitted to your Staffing Vendor.
  • The process is the same to use the Staffing Email button, Notify button, and access the Send Notification page for MRR and non-MRR sourced positions. The only difference is the email message text where MRR positions state This position has been Approved using MRR and is ready to be transmitted to your Staffing Vendor, and Non-MRR positions state This position is ready to be transmitted to your Staffing Vendor.
  • A new Permission List has been added to the current User roles that each customer uses in order to provide access to the Send Notification page.
• A new URL link containing the MRR Request number on the Position Information Description tab in the U.S. Federal section is available to provide users access to the original MRR transaction along with its attachments when the specific position record has been sourced by the MRR process.

To perform this functionality, a user shall perform the following steps:

1. On the HR Processing menu, select the Position Information Job tab associated with an approved MRR created position.
2. On the Job tab, scroll to the Position number field and select the red glyph.
3. From the red glyph, select the Position Information menu item. This will open the Position Information Description tab. Scroll to the U.S. Federal section, and select the newly created MRR Number. Once the MRR hyperlink is selected, a new browser session will open containing the original MRR transaction and include the newly created Requestor/Initiator (employee) name information. This page shall also display the Attachments button.
4. Once the Attachments button is selected, the user may access the attachments associated with the approved MRR transaction.

Note: Users may also start this process by opening their Position Number directly in the Position Information menu selection and following the steps starting at step 3 above.

Resources

The EmpowHR Position Management Procedure Manuals are being updated to include this update. To view these procedures, select HR and Payroll Clients from the My NFC drop-down menu on the NFC Home page. At the Publications tab, select NFC Systems Documentation to access the procedure manuals.

Inquiry

For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the customer service portal at ServiceNow Portal for Federated Users and at ServiceNow Portal for Non-Federated Users.