Non-IPAC Billing Accounting Field Instructions

The Billing Accounting window is used to create or update agency's accounting information. This will be the next window displayed after the Non-IPAC Billing Information window. For processing instructions, see Adding A New Bill or Accessing A Bill as applicable.

You are currently entering ABCO Bill No. Debtor No.
	This line identifies the ABCO bill number and debtor number that you are currently billing, along with your billing ALC and agency. Verify that this information is correct before proceeding or data entered will result in submitting bills on behalf of the wrong agency.

Note: Accounting Lines. One accounting line is required and up to 99 lines may be added. The billing agency requires this accounting information to record receivables and subsequent collections to its general ledger.

This accounting must initially pass all ABCO edits. Invalid accounting causes transactions to remain in ABCO suspense and substantially reduces the efficiency created by IBIL. Therefore, it is imperative that this information be verified in the FFIS ACXT (Accounting Crosswalk) table and/or the Management Account Structure Code Validation (MASCVAL) system.

The accounting station, fiscal year, accounting classification, object class, and amount are required for all lines of accounting.

Acct Station	No entry
	This field will not display data unless the accounting classification typed in is invalid.

Acct Class	Required, numeric, 35 positions max.
	Type in the billing agency's accounting classification.

Object Class	Required, numeric, 4 positions
	Type in the object classification applicable to this accounting line. Due to ABCO posting models, certain object classes cannot be on the same bill.

For example, the billing agency may bill for $450 to budget object class 0250 and $800 to budget object class 0252 on the same bill. However, the billing agency may not bill $450 to budget object class 0250 and $800 to budget object class 8150 on the same bill.

Amount	Required, numeric, 13 positions max.
	Type in the amount (dollars and cents included) for this accounting line. Decimals may be entered or the system will generate them when you leave this window. For example, 10000 will be converted to $100.00.

Total of All Lines:
	This is the total of all line amounts in dollars and cents for all accounting entries for this bill. This amount cannot exceed $9,999,999,999.99. Note that this amount is updated when your input is saved.

Total to be Billed:
	This is the total amount in dollars and cents for this bill. This amount cannot exceed $9,999,999,999.99. Note that this amount is updated when your input is saved.

Lines
	This drop-down list allows you to scroll through accounting line entries for this bill. When you select the range of accounting line numbers you wish to view, your current work is saved and the window is refreshed to display the selected entries. If no accounting line entries have been made, then this list is empty.